Maryland Nonprofits
Job Title: Accounting Manager
Reports to:
CEO/President Location:
Baltimore, MD (On-site) Status:
Full-Time, Exempt
Position Summary Community Housing Associates (CHA) is seeking a detail-oriented and mission-driven Accounting Manager to lead all aspects of financial management, reporting, budgeting, audits, and payroll processing. The ideal candidate will possess a strong understanding of nonprofit accounting, grants management, and HUD funding, and will play a key role in ensuring the organization’s financial health and compliance with government and funding agency requirements.
Key Responsibilities General Ledger Management (All Companies)
Prepare and post monthly journal entries
Review and revise all recurring journal entries for accuracy
Review the general ledger monthly and identify discrepancies
Submit journal entries for internal approval
Enter annual budgets into the accounting system
Financial Reporting (All Companies)
Submit quarterly CMS fiscal reports to Behavioral Health System Baltimore (BHSB)
Prepare and submit quarterly reports to the Department of Housing and Community Development (DHCD) for LP2 and Read Street
Submit the annual 440 report to BHSB
Respond to external inquiries regarding financial reporting
Prepare and present a quarterly financial dashboard to the CEO/President
Budgeting
Prepare the organization’s annual budget and coordinate CEO/President review and approval
Submit annual budgets to BHSB (via CMS) and DHCD for LP2, Read Street, and Charles Street projects
Prepare and submit budget modifications as needed
Address budget-related inquiries from funding partners
Annual Audits
Coordinate with auditors on engagement letters and audit timelines
Prepare and provide debt confirmations and audit workpapers
Respond to audit inquiries and testing requests
Review audit drafts for accuracy and reconcile to trial balance
Submit finalized audit reports to CEO/President and relevant agencies
Contract & Grant Renewals
Prepare HUD contract renewals and obtain CEO/President approval
Submit annual budgets and rent increase requests to HUD
Process monthly grant payment requests
Maintain annual registrations, including SAM and Charitable Contributions
Continuum of Care (CoC) Reporting
Input monthly payroll data for service-related expenses
Submit the monthly CoC report to the Mayor’s Office of Homeless Services (MOHS)
Payroll Administration
Process biweekly payroll, including direct deposits
Pay federal and state payroll taxes, IRA deductions, and monthly AFLAC premiums
Accounts Payable
Review payables and advise Accounting Assistant on items to be paid
Cash Management
Ensure sufficient funds in all accounts to cover expenses
Monitor and follow up on delayed fund transfers
Provide oversight and guidance on cash disbursements
Human Resources Support
Complete onboarding paperwork for new employees
Provide necessary documentation to the Accounting Assistant for entry into the HRIS (Sage)
Handle benefit enrollment and termination communications
Prepare COBRA notifications when applicable
Qualifications
Experience in lieu
of Bachelor's degree in Accounting or Finance will be accepted
Minimum 5 years of nonprofit accounting experience, including experience with government grants
Proficient in Sage accounting software or equivalent
Strong knowledge of GAAP and fund accounting
Experience with HUD, DHCD, BHSB, and CoC financial compliance preferred
Excellent organizational, analytical, and communication skills
Ability to manage multiple priorities and meet deadlines
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Reports to:
CEO/President Location:
Baltimore, MD (On-site) Status:
Full-Time, Exempt
Position Summary Community Housing Associates (CHA) is seeking a detail-oriented and mission-driven Accounting Manager to lead all aspects of financial management, reporting, budgeting, audits, and payroll processing. The ideal candidate will possess a strong understanding of nonprofit accounting, grants management, and HUD funding, and will play a key role in ensuring the organization’s financial health and compliance with government and funding agency requirements.
Key Responsibilities General Ledger Management (All Companies)
Prepare and post monthly journal entries
Review and revise all recurring journal entries for accuracy
Review the general ledger monthly and identify discrepancies
Submit journal entries for internal approval
Enter annual budgets into the accounting system
Financial Reporting (All Companies)
Submit quarterly CMS fiscal reports to Behavioral Health System Baltimore (BHSB)
Prepare and submit quarterly reports to the Department of Housing and Community Development (DHCD) for LP2 and Read Street
Submit the annual 440 report to BHSB
Respond to external inquiries regarding financial reporting
Prepare and present a quarterly financial dashboard to the CEO/President
Budgeting
Prepare the organization’s annual budget and coordinate CEO/President review and approval
Submit annual budgets to BHSB (via CMS) and DHCD for LP2, Read Street, and Charles Street projects
Prepare and submit budget modifications as needed
Address budget-related inquiries from funding partners
Annual Audits
Coordinate with auditors on engagement letters and audit timelines
Prepare and provide debt confirmations and audit workpapers
Respond to audit inquiries and testing requests
Review audit drafts for accuracy and reconcile to trial balance
Submit finalized audit reports to CEO/President and relevant agencies
Contract & Grant Renewals
Prepare HUD contract renewals and obtain CEO/President approval
Submit annual budgets and rent increase requests to HUD
Process monthly grant payment requests
Maintain annual registrations, including SAM and Charitable Contributions
Continuum of Care (CoC) Reporting
Input monthly payroll data for service-related expenses
Submit the monthly CoC report to the Mayor’s Office of Homeless Services (MOHS)
Payroll Administration
Process biweekly payroll, including direct deposits
Pay federal and state payroll taxes, IRA deductions, and monthly AFLAC premiums
Accounts Payable
Review payables and advise Accounting Assistant on items to be paid
Cash Management
Ensure sufficient funds in all accounts to cover expenses
Monitor and follow up on delayed fund transfers
Provide oversight and guidance on cash disbursements
Human Resources Support
Complete onboarding paperwork for new employees
Provide necessary documentation to the Accounting Assistant for entry into the HRIS (Sage)
Handle benefit enrollment and termination communications
Prepare COBRA notifications when applicable
Qualifications
Experience in lieu
of Bachelor's degree in Accounting or Finance will be accepted
Minimum 5 years of nonprofit accounting experience, including experience with government grants
Proficient in Sage accounting software or equivalent
Strong knowledge of GAAP and fund accounting
Experience with HUD, DHCD, BHSB, and CoC financial compliance preferred
Excellent organizational, analytical, and communication skills
Ability to manage multiple priorities and meet deadlines
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