State of Minnesota
Legal Administrative Assistant
State of Minnesota, Saint Paul, Minnesota, United States, 55199
Job Overview
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The Court of Administrative Hearings (CAH) is seeking to hire a Legal Administrative Assistant in its St. Paul office. CAH is the largest of three Executive Branch Courts with more than 75 full‑time equivalents located in St. Paul and Duluth and has exclusive, bench‑trial‑level jurisdiction in hearings for over 250 state agencies and local units of government.
Responsibilities
Draft, proofread, edit, and finalize complex legal documents for judges or staff attorneys.
Ensure the quality of legal documents for content, grammar, spelling, and proper citation format.
Maintain accurate and complete data in CAH case‑management systems.
Maintain working knowledge of hearing requirements.
Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.
Minimum Qualifications
One (1) year of experience providing legal administrative support.
Customer‑service skills sufficient to respectfully engage with clients, coworkers, and customers, including handling difficult or complex problems and resolving escalated complaints or disputes.
Ability to prepare, edit, and finalize legal documents, emails, memos, reports, and other written communication free of errors and in proper format.
Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files/records with accurate and complete information.
Preferred Qualifications
Completion of a legal secretary, legal administrative assistant, or related post‑secondary training program or certification; OR two or more years as a legal secretary.
Experience in administrative law and with eFiling.
Experience creating ADA‑compliant and accessible documents.
Proficiency in Microsoft Office products (Word, Excel, Teams).
Physical Requirements This is a sedentary position that occasionally requires moving and transporting items such as file folders, laptops, or accounting boxes. The employee may need to maintain a stationary position for long periods while carrying out job duties.
Additional Requirements
SEMA4 Records Check (applies to current and past state employees only)
Criminal History Check
Employment Reference Check
Court Records Check
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance
Short‑term and long‑term disability insurance
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (some positions may qualify)
Employee Assistance Program (EAP) for work/life support
Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care
How to Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact: Tara Hengtgen at tara.hengtgen@state.mn.us or 651‑361‑7914.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Tara Hengtgen at tara.hengtgen@state.mn.us.
Equal Opportunity Employer Minnesota State is an equal‑opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. Please indicate what assistance is needed.
#J-18808-Ljbffr
Responsibilities
Draft, proofread, edit, and finalize complex legal documents for judges or staff attorneys.
Ensure the quality of legal documents for content, grammar, spelling, and proper citation format.
Maintain accurate and complete data in CAH case‑management systems.
Maintain working knowledge of hearing requirements.
Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.
Minimum Qualifications
One (1) year of experience providing legal administrative support.
Customer‑service skills sufficient to respectfully engage with clients, coworkers, and customers, including handling difficult or complex problems and resolving escalated complaints or disputes.
Ability to prepare, edit, and finalize legal documents, emails, memos, reports, and other written communication free of errors and in proper format.
Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files/records with accurate and complete information.
Preferred Qualifications
Completion of a legal secretary, legal administrative assistant, or related post‑secondary training program or certification; OR two or more years as a legal secretary.
Experience in administrative law and with eFiling.
Experience creating ADA‑compliant and accessible documents.
Proficiency in Microsoft Office products (Word, Excel, Teams).
Physical Requirements This is a sedentary position that occasionally requires moving and transporting items such as file folders, laptops, or accounting boxes. The employee may need to maintain a stationary position for long periods while carrying out job duties.
Additional Requirements
SEMA4 Records Check (applies to current and past state employees only)
Criminal History Check
Employment Reference Check
Court Records Check
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance
Short‑term and long‑term disability insurance
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (some positions may qualify)
Employee Assistance Program (EAP) for work/life support
Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care
How to Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact: Tara Hengtgen at tara.hengtgen@state.mn.us or 651‑361‑7914.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to Tara Hengtgen at tara.hengtgen@state.mn.us.
Equal Opportunity Employer Minnesota State is an equal‑opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the Careers Help Desk at 651‑259‑3637 or email careers@state.mn.us. Please indicate what assistance is needed.
#J-18808-Ljbffr