State of Minnesota
Office & Administrative Specialist Intermediate
State of Minnesota, Saint Paul, Minnesota, United States, 55199
Working Title
Office & Administrative Specialist Intermediate
Agency Workers Compensation Court of Appeals
Location St. Paul
Job Type Full-Time, Day Shift, Monday - Friday
Salary $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Job Description At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Workers’ Compensation Court of Appeals is looking for their next Office & Administrative Specialist! This position performs skilled legal and general office support for Workers’ Compensation Court of Appeals judges, legal staff, and administrative support staff. The role provides confidential general office assistance, receptionist duties, and updates the WCCA website as needed. Additional duties include assisting with the court’s docket function to ensure that all matters are scheduled appropriately as well as recording and updating case status information in the court’s case management system. This position will promote a positive image of the court and its staff to all internal and external customers.
Minimum Qualifications
Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
Word processing skills to develop and modify a variety of correspondence, records, and reports.
Knowledge of building and uploading original content, documents, and/or webpages to websites.
Knowledge of preparing, editing, and finalizing emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling error.
Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
Preferred Qualifications
Two (2) years’ experience in an administrative support role.
Ability to remain calm, courteous, and professional in situations that may involve angry or upset callers, persons of differing communication styles and languages, cultural and/or socioeconomic backgrounds.
Knowledge and experience in Microsoft products, including Outlook, PowerPoint, SharePoint, and Excel.
Experience preparing written documents and website content to adhere to the Minnesota Accessibility Policies and Standards.
Additional Requirements Successful applicants must pass background and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Matthew Leo at matthew.leo@state.mn.us or 651-201-2393.
Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Matthew Leo at matthew.leo@state.mn.us.
About the Minnesota Workers’ Compensation Court of Appeals The Minnesota Workers’ Compensation Court of Appeals (WCCA) was created as an independent agency of the executive branch of state government by Chapter 175A of the Minnesota Statutes. The mission of the WCCA is to produce high quality and consistent decisions in a timely manner to ensure the quick and efficient delivery of workers’ compensation benefits to qualified injured workers at a reasonable cost to employers.
Working together to improve the state we love What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Training and Development
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies Program eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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Agency Workers Compensation Court of Appeals
Location St. Paul
Job Type Full-Time, Day Shift, Monday - Friday
Salary $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Job Description At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Workers’ Compensation Court of Appeals is looking for their next Office & Administrative Specialist! This position performs skilled legal and general office support for Workers’ Compensation Court of Appeals judges, legal staff, and administrative support staff. The role provides confidential general office assistance, receptionist duties, and updates the WCCA website as needed. Additional duties include assisting with the court’s docket function to ensure that all matters are scheduled appropriately as well as recording and updating case status information in the court’s case management system. This position will promote a positive image of the court and its staff to all internal and external customers.
Minimum Qualifications
Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.
Word processing skills to develop and modify a variety of correspondence, records, and reports.
Knowledge of building and uploading original content, documents, and/or webpages to websites.
Knowledge of preparing, editing, and finalizing emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling error.
Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.
Preferred Qualifications
Two (2) years’ experience in an administrative support role.
Ability to remain calm, courteous, and professional in situations that may involve angry or upset callers, persons of differing communication styles and languages, cultural and/or socioeconomic backgrounds.
Knowledge and experience in Microsoft products, including Outlook, PowerPoint, SharePoint, and Excel.
Experience preparing written documents and website content to adhere to the Minnesota Accessibility Policies and Standards.
Additional Requirements Successful applicants must pass background and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.
How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.
Contact If you have questions about this position, contact Matthew Leo at matthew.leo@state.mn.us or 651-201-2393.
Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Matthew Leo at matthew.leo@state.mn.us.
About the Minnesota Workers’ Compensation Court of Appeals The Minnesota Workers’ Compensation Court of Appeals (WCCA) was created as an independent agency of the executive branch of state government by Chapter 175A of the Minnesota Statutes. The mission of the WCCA is to produce high quality and consistent decisions in a timely manner to ensure the quick and efficient delivery of workers’ compensation benefits to qualified injured workers at a reasonable cost to employers.
Working together to improve the state we love What do Minnesota’s State employees have in common?
A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth
Benefits As an employee, you’ll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low‑cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
Tax‑free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well‑being
Training and Development
Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies Program eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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