Administrative Assistant III- Executive Director Support

Koniag Professional Services, LLC a Koniag Government Services company provides comprehensive administrative support and operational services to U.S. federal government agencies. Our professionals ensure seamless office operations, enabling our clients to focus their efforts on critical missions. Administrative Assistant III – Executive Director Support is responsible for managing a wide range of office activities and transactions. The role maintains detailed records, compiles reports, processes orders and invoices, responds to customer and employee inquiries, and oversees office equipment operations. As a vital liaison, the assistant coordinates with executive assistants and management personnel across the Department, schedules meetings for the Executive Director, manages calendars, resolves conflicts, and ensures materials are prepared and distributed promptly. The position establishes and implements internal procedures for timekeeping, invoice reconciliation, staffing coverage during holidays, and travel arrangements. As the primary travel coordinator, duties encompass preparing itineraries, reservations, authorizations, vouchers, visa applications, and eCountry clearance cables. The assistant drafts memos for approval, keeps leadership informed on pending issues, conducts research and analysis assignments, schedules candidate interviews, and assists with onboarding processes. Responsibilities also include processing confidential information, submitting time and attendance reports, reviewing correspondence, advising on personnel actions, maintaining records and files, preparing work orders and weekly reports, coordinating meetings and conference calls, managing office supplies inventory, operating various office equipment, and taking meeting minutes. Education And Experience

High School Diploma or GED; bachelor’s degree preferred Minimum of 5‑7 years of administrative/office management experience supporting Director/Manager level roles At least 2 years of executive‑level office management experience Required Skills

Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, MS Project) Ability to work independently and collaboratively in a team environment Strong attention to detail and excellent organizational skills Superior multi‑tasking abilities and time management Exceptional written and verbal communication skills Ability to meet tight deadlines and work under pressure Familiarity with ISO standards and processes Advanced understanding of organizational policies, processes, and customer needs Expertise in calendar management and event planning Skilled in composing complex correspondence and document updates Intermediate to advanced knowledge of email, office equipment, and technology Experience interfacing with high‑level personnel and program participants Ability to analyze data, produce reports, and maintain databases Proficient in conducting audits and addressing program issues Skilled in developing and delivering training materials and sessions Our Equal Employment Opportunity Policy: The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, conditions of employment. The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e‑mail at accommodations@koniag-gs.com or by calling 703‑488‑9377 to request accommodation.

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