Premier Medical Resources
Payroll Specialist – Job Description
The Payroll Specialist is responsible for all areas of payroll including processing, reporting, cost accounting, wage taxation, wage and hour laws, time and attendance, time off, garnishment processes, tax payments, tax return preparation, and tax filing. This role also oversees the administration and compliance of the company’s 401(k) retirement plan, ensuring adherence to ERISA regulations and fiduciary standards.
Essential Functions
Accurately administer bi-weekly payroll activities for two entities, including time and labor entry, processing of tax documents, and ensuring compliance.
Transmit payroll wages for direct deposit via ACH to banking institutions.
Resolve payroll discrepancies and assist employees with any payroll queries.
Train and support users in creation and maintenance of schedules and bi-weekly timekeeping.
Develop, recommend, and/or maintain processes and procedures to ensure the efficiency of the payroll process.
Prepare periodic payroll reports and compile key operational payroll metrics.
Keep abreast of current payroll tax laws and regulations.
Monitor proper HR and Pay data in the HRIS system, including reviewing new hire data to ensure accuracy and completeness.
Review, interpret, enter, maintain child support and garnishment information in accordance with Federal, State and Local regulations.
Assist with quarterly and year-end payroll processes including compliance activities, audits, W-2 audits and W2c processing.
Ensure accuracy of health plan deductions in collaboration with the Benefits Specialist.
Assist with annual audits including benefits, PTO accruals, pay rate changes, workers compensation, etc.
Manage configuration of the Expense Module and assign earning codes.
Provide information needed to prepare various government reports and filings.
Timely respond to requests for Verification of Employment as received.
Assist carrier representatives with reporting, data management, and resolving issues.
401(k) Administration
Oversee day-to-day operation and compliance of the 401(k) plan, ensuring adherence to ERISA, IRS regulations, and internal company policies.
Manage 401(k) automatically enrolled contributions, loans, hardships, and distributions.
Conduct 401(k) reporting and file required regulatory reports, including Form 5500.
Perform bi-weekly, quarterly, and annual 401(k) audits and reconciliations to ensure contribution accuracy.
Serve as a fiduciary for the 401(k) plan, acting in the best interest of plan participants and ensuring all actions comply with fiduciary standards.
Coordinate with third-party administrators (TPAs), payroll vendors, and auditors to maintain plan integrity and resolve discrepancies.
Support employee inquiries related to 401(k) enrollment, contribution changes, and plan details.
Knowledge, Skills, and Abilities
Strong knowledge of basic payroll, tax, and wage laws.
Understanding of ERISA, IRS, and Department of Labor requirements related to 401(k) plans.
Knowledge of Texas payroll laws.
Strong knowledge of Excel, including advanced functions.
Ability to work with minimal supervision.
Proficient in HRIS/payroll software programs.
Strong attention to detail and organization skills.
Ability to handle multiple tasks, prioritize and meet deadlines.
Solid verbal and written communication skills.
Ability to handle confidential materials with discretion and professionalism.
Excellent knowledge in implementation, custom reporting, and production problem resolution for Payroll.
Education and Experience
High School Diploma or GED.
Three (3) years of experience in payroll with a mid-size or larger organization.
Benefits Offered
3 Medical Plans.
2 Dental Plans.
1 Vision Plan.
Employee Assistance Program.
Short and Long-Term Disability Insurance.
Basic and Voluntary Life with AD&D Plan.
401(k) with a 2-year vesting.
PTO + Holidays.
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Essential Functions
Accurately administer bi-weekly payroll activities for two entities, including time and labor entry, processing of tax documents, and ensuring compliance.
Transmit payroll wages for direct deposit via ACH to banking institutions.
Resolve payroll discrepancies and assist employees with any payroll queries.
Train and support users in creation and maintenance of schedules and bi-weekly timekeeping.
Develop, recommend, and/or maintain processes and procedures to ensure the efficiency of the payroll process.
Prepare periodic payroll reports and compile key operational payroll metrics.
Keep abreast of current payroll tax laws and regulations.
Monitor proper HR and Pay data in the HRIS system, including reviewing new hire data to ensure accuracy and completeness.
Review, interpret, enter, maintain child support and garnishment information in accordance with Federal, State and Local regulations.
Assist with quarterly and year-end payroll processes including compliance activities, audits, W-2 audits and W2c processing.
Ensure accuracy of health plan deductions in collaboration with the Benefits Specialist.
Assist with annual audits including benefits, PTO accruals, pay rate changes, workers compensation, etc.
Manage configuration of the Expense Module and assign earning codes.
Provide information needed to prepare various government reports and filings.
Timely respond to requests for Verification of Employment as received.
Assist carrier representatives with reporting, data management, and resolving issues.
401(k) Administration
Oversee day-to-day operation and compliance of the 401(k) plan, ensuring adherence to ERISA, IRS regulations, and internal company policies.
Manage 401(k) automatically enrolled contributions, loans, hardships, and distributions.
Conduct 401(k) reporting and file required regulatory reports, including Form 5500.
Perform bi-weekly, quarterly, and annual 401(k) audits and reconciliations to ensure contribution accuracy.
Serve as a fiduciary for the 401(k) plan, acting in the best interest of plan participants and ensuring all actions comply with fiduciary standards.
Coordinate with third-party administrators (TPAs), payroll vendors, and auditors to maintain plan integrity and resolve discrepancies.
Support employee inquiries related to 401(k) enrollment, contribution changes, and plan details.
Knowledge, Skills, and Abilities
Strong knowledge of basic payroll, tax, and wage laws.
Understanding of ERISA, IRS, and Department of Labor requirements related to 401(k) plans.
Knowledge of Texas payroll laws.
Strong knowledge of Excel, including advanced functions.
Ability to work with minimal supervision.
Proficient in HRIS/payroll software programs.
Strong attention to detail and organization skills.
Ability to handle multiple tasks, prioritize and meet deadlines.
Solid verbal and written communication skills.
Ability to handle confidential materials with discretion and professionalism.
Excellent knowledge in implementation, custom reporting, and production problem resolution for Payroll.
Education and Experience
High School Diploma or GED.
Three (3) years of experience in payroll with a mid-size or larger organization.
Benefits Offered
3 Medical Plans.
2 Dental Plans.
1 Vision Plan.
Employee Assistance Program.
Short and Long-Term Disability Insurance.
Basic and Voluntary Life with AD&D Plan.
401(k) with a 2-year vesting.
PTO + Holidays.
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