Invited
Accounts Payable Research Analyst
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first‑class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort‑style pools, state‑of‑the‑art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!
Job Summary Reporting to the Accounts Payable leader, the
Accounts Payable Research Analyst
role involves analyzing and investigating discrepancies or issues related to invoices and payments within a company’s accounts payable system, ensuring accurate financial reporting by identifying potential errors and fraudulent activity, and resolving payment disputes with vendors. This role requires providing excellent customer service to our clubs, vendors, service providers and staff. The analyst must meet tight deadlines and handle a multitude of accounts payable activities, striving to continuously improve all aspects of accounts payable and customer service.
Day‑to‑Day Responsibilities Account Reconciliation and Procedure Compliance / Expenditure Processing (70%)
Review vendor invoices and supporting documentation for proper authorization, accuracy, completeness and adherence to procedures and policies.
Reconcile vendor statements and resolve payment discrepancies.
Investigate and resolve invoice discrepancies with vendors, including communicating with suppliers to clarify issues and negotiate payment terms.
Monitor potentially fraudulent activity within the accounts payable process, such as duplicate invoices or suspicious vendor transactions.
Prepare vendor invoices for authorization and verify vendor information for remittance address and taxable status.
Enter invoice data, including use tax if applicable.
Maintain and update vendor information to ensure correct payment details and address any issues with supplier records.
Customer Service (15%)
Assist vendors and customers in all payable matters, resolving issues promptly with a positive tone.
Process Improvement (10%)
Support initiatives to continually improve the Accounts Payable process.
Participate in pilot programs and assist with system software testing.
Administer expenses, monitor reimbursements and ensure compliance with corporate expense policy.
Assist in writing and updating procedures and training guides for the department.
Train new or existing staff on department procedures and participate in club training calls.
Assist with recurring payables processing.
Observe and explore trends in accounts payable processes, identify improvement areas and communicate insights to management.
Ensure adherence to company policies and accounting regulations regarding accounts payable procedures.
Other Duties and Responsibilities (5%)
Perform general office duties such as filing, mail distribution, and answering customer inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Execute special projects as assigned.
About You
High‑School Diploma (or equivalent) required; some college preferred.
Teamwork and flexibility.
Accounts Payable experience – 3 years.
Analytical skills, big‑picture problem‑solving.
Knowledge of 1099 annual changes.
Professionalism, quality service and a can‑do attitude.
Experience in high‑volume invoice environment.
Background in Accounts Payable/Accounting/Customer Service.
ERP systems, with Oracle Fusion preferred.
Shared services experience.
Top Candidates Will Have
Innovative, out‑of‑the‑box thinker able to work and make decisions in a dynamic, fast‑paced, team‑based environment.
Organized, efficient, and accurate with strong attention to detail.
Willingness to learn new skills and adapt to an ever‑changing environment.
Critical thinking skills to address varied work assignments and information.
Plan, organize, set priorities, and meet deadlines with minimal supervision.
Excellent written and oral communication, with clear email composition.
Process to collect and distribute supplier tax reporting for US (1099 reporting) in accordance with Federal regulations.
Verify, reconcile and analyze accounts.
Manage relationships to resolve unresolved or unusual inquiries and issues.
Create the Board of Directors Compensation Summary book (1099 reporting).
Team player with a positive, can‑do attitude and collaborative spirit.
Develop strong working relationships with colleagues, management teams, and leadership.
Ability to work seamlessly with remote colleagues at other office locations.
Proactive problem‑solving.
What We Offer We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—for non‑exempt roles—hours worked.
Benefits
Medical, dental, and vision coverage
Life insurance
Short‑term and long‑term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part‑time team members)
Want to learn more? Visit www.invitedbenefits.com for full details.
Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn, Instagram, Twitter, Facebook.
Invited is an Equal Employment Opportunity Employer. The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
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Job Summary Reporting to the Accounts Payable leader, the
Accounts Payable Research Analyst
role involves analyzing and investigating discrepancies or issues related to invoices and payments within a company’s accounts payable system, ensuring accurate financial reporting by identifying potential errors and fraudulent activity, and resolving payment disputes with vendors. This role requires providing excellent customer service to our clubs, vendors, service providers and staff. The analyst must meet tight deadlines and handle a multitude of accounts payable activities, striving to continuously improve all aspects of accounts payable and customer service.
Day‑to‑Day Responsibilities Account Reconciliation and Procedure Compliance / Expenditure Processing (70%)
Review vendor invoices and supporting documentation for proper authorization, accuracy, completeness and adherence to procedures and policies.
Reconcile vendor statements and resolve payment discrepancies.
Investigate and resolve invoice discrepancies with vendors, including communicating with suppliers to clarify issues and negotiate payment terms.
Monitor potentially fraudulent activity within the accounts payable process, such as duplicate invoices or suspicious vendor transactions.
Prepare vendor invoices for authorization and verify vendor information for remittance address and taxable status.
Enter invoice data, including use tax if applicable.
Maintain and update vendor information to ensure correct payment details and address any issues with supplier records.
Customer Service (15%)
Assist vendors and customers in all payable matters, resolving issues promptly with a positive tone.
Process Improvement (10%)
Support initiatives to continually improve the Accounts Payable process.
Participate in pilot programs and assist with system software testing.
Administer expenses, monitor reimbursements and ensure compliance with corporate expense policy.
Assist in writing and updating procedures and training guides for the department.
Train new or existing staff on department procedures and participate in club training calls.
Assist with recurring payables processing.
Observe and explore trends in accounts payable processes, identify improvement areas and communicate insights to management.
Ensure adherence to company policies and accounting regulations regarding accounts payable procedures.
Other Duties and Responsibilities (5%)
Perform general office duties such as filing, mail distribution, and answering customer inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Execute special projects as assigned.
About You
High‑School Diploma (or equivalent) required; some college preferred.
Teamwork and flexibility.
Accounts Payable experience – 3 years.
Analytical skills, big‑picture problem‑solving.
Knowledge of 1099 annual changes.
Professionalism, quality service and a can‑do attitude.
Experience in high‑volume invoice environment.
Background in Accounts Payable/Accounting/Customer Service.
ERP systems, with Oracle Fusion preferred.
Shared services experience.
Top Candidates Will Have
Innovative, out‑of‑the‑box thinker able to work and make decisions in a dynamic, fast‑paced, team‑based environment.
Organized, efficient, and accurate with strong attention to detail.
Willingness to learn new skills and adapt to an ever‑changing environment.
Critical thinking skills to address varied work assignments and information.
Plan, organize, set priorities, and meet deadlines with minimal supervision.
Excellent written and oral communication, with clear email composition.
Process to collect and distribute supplier tax reporting for US (1099 reporting) in accordance with Federal regulations.
Verify, reconcile and analyze accounts.
Manage relationships to resolve unresolved or unusual inquiries and issues.
Create the Board of Directors Compensation Summary book (1099 reporting).
Team player with a positive, can‑do attitude and collaborative spirit.
Develop strong working relationships with colleagues, management teams, and leadership.
Ability to work seamlessly with remote colleagues at other office locations.
Proactive problem‑solving.
What We Offer We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—for non‑exempt roles—hours worked.
Benefits
Medical, dental, and vision coverage
Life insurance
Short‑term and long‑term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law is also provided for part‑time team members)
Want to learn more? Visit www.invitedbenefits.com for full details.
Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn, Instagram, Twitter, Facebook.
Invited is an Equal Employment Opportunity Employer. The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
#J-18808-Ljbffr