Invited
Accounts Payable Research Analyst
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Invited has operated since 1957 with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs offering amenities such as championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, racquet facilities, fitness centers, and more. Join our inclusive team at Invited.
Job Summary Reporting to the Accounts Payable leader, the Accounts Payable Research Analyst analyzes and investigates discrepancies or issues related to invoices and payments within the company's accounts payable system. Responsibilities include ensuring accurate financial reporting by identifying potential errors and fraudulent activity and resolving payment disputes with vendors. Strong analytical skills, sound judgment, and knowledge of accounting principles are required. This role requires providing excellent customer service to clubs, vendors, service providers and staff.
This role must meet tight deadlines and manage a multitude of accounts payable activities, with a focus on continuously improving all aspects of accounts payable and customer service.
Day-to-Day Account Reconciliation and Procedure Compliance Expenditure Processing (70%)
Review vendor invoices and supporting documentation, including audit of travel reimbursements, for proper authorization, accuracy, completeness and adherence to procedures and policies.
Reconcile vendor statements and resolve payment discrepancies.
Payment dispute resolution: Investigate and resolve invoice discrepancies with vendors, including communication with suppliers to clarify issues and negotiate payment terms.
Fraud detection: Monitor potentially fraudulent activity within the accounts payable process, such as duplicate invoices or suspicious vendor transactions.
Prepare vendor invoices for authorization. Verify vendor information for remittance address and taxable status.
Data entry of invoice information, including use tax where applicable.
Vendor data management: Maintain and update vendor information to ensure correct payment details and address any issues with supplier records.
Customer Service (15%)
Assist vendors and customers in all payable matters, including resolving issues timely and offering positive solutions or coaching opportunities.
Process Improvement (10%)
Support initiatives to continually improve the Accounts Payable process.
Participate in AP initiatives, including working on pilot programs and assisting with system software testing.
Administer all expenses, monitor reimbursements and ensure compliance with corporate expense policy.
Assist in writing and updating procedures and training guides for the department.
Train new or existing staff on department procedures and participate in club training calls.
Assist with recurring payables processing.
Observe and analyze trends in accounts payable processes, identifying areas for improvement and communicating key insights to management.
Compliance monitoring: Ensure adherence to company policies and relevant accounting regulations regarding accounts payable procedures.
Other Duties and Responsibilities as Assigned (5%)
Perform general office duties such as filing, mail distribution, and answering inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Perform special projects as assigned.
About You
High School Diploma (or equivalent) required; some college preferred.
Exhibits teamwork and flexibility.
Accounts Payable experience - 3 years.
Analytical skills with the ability to visualize the “big picture”; strong problem-solving abilities.
Awareness of 1099 annual changes.
Professionalism, quality service and a “can do” attitude with internal and external contacts.
Experience in a high-volume invoice environment.
Previous work experience in Accounts Payable, Accounting, or Customer Service.
ERP systems experience, with Oracle Fusion preferred.
Shared services experience.
Top Candidates Will Have
Innovative, out-of-the-box thinker who can work in a dynamic, fast-paced team environment.
Organized and efficient with attention to detail and the ability to manage a diverse portfolio of tasks.
Willingness to learn, adapt to change, and strong critical thinking skills.
Ability to plan, organize, set priorities, and meet deadlines with minimal supervision.
Excellent written and verbal communication skills.
Experience collecting and distributing supplier tax reporting (US 1099) in accordance with federal regulations.
Ability to verify, reconcile and analyze accounts; manage relationships and escalate unresolved inquiries as needed.
Experience creating and managing documentation related to board compensation (1099 reporting).
Collaborative team player with a positive, proactive approach.
Ability to work seamlessly with remote colleagues at other locations.
Proactive problem solving.
What We Offer We provide a Total Rewards package. Base pay is determined by skills, experience, education, location, and hours worked for non-exempt roles. Full-time team members have access to a comprehensive benefits package, including:
Medical, dental, and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law for part-time team members)
Want to learn more? Visit Invited benefits at your convenience. For more details about Club Life, the Employee Experience, Company Benefits, and Our Culture, visit the Invited Jobs site. Follow us on social networks: LinkedIn, Instagram, Twitter, Facebook.
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
#LI-JB1
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Job Summary Reporting to the Accounts Payable leader, the Accounts Payable Research Analyst analyzes and investigates discrepancies or issues related to invoices and payments within the company's accounts payable system. Responsibilities include ensuring accurate financial reporting by identifying potential errors and fraudulent activity and resolving payment disputes with vendors. Strong analytical skills, sound judgment, and knowledge of accounting principles are required. This role requires providing excellent customer service to clubs, vendors, service providers and staff.
This role must meet tight deadlines and manage a multitude of accounts payable activities, with a focus on continuously improving all aspects of accounts payable and customer service.
Day-to-Day Account Reconciliation and Procedure Compliance Expenditure Processing (70%)
Review vendor invoices and supporting documentation, including audit of travel reimbursements, for proper authorization, accuracy, completeness and adherence to procedures and policies.
Reconcile vendor statements and resolve payment discrepancies.
Payment dispute resolution: Investigate and resolve invoice discrepancies with vendors, including communication with suppliers to clarify issues and negotiate payment terms.
Fraud detection: Monitor potentially fraudulent activity within the accounts payable process, such as duplicate invoices or suspicious vendor transactions.
Prepare vendor invoices for authorization. Verify vendor information for remittance address and taxable status.
Data entry of invoice information, including use tax where applicable.
Vendor data management: Maintain and update vendor information to ensure correct payment details and address any issues with supplier records.
Customer Service (15%)
Assist vendors and customers in all payable matters, including resolving issues timely and offering positive solutions or coaching opportunities.
Process Improvement (10%)
Support initiatives to continually improve the Accounts Payable process.
Participate in AP initiatives, including working on pilot programs and assisting with system software testing.
Administer all expenses, monitor reimbursements and ensure compliance with corporate expense policy.
Assist in writing and updating procedures and training guides for the department.
Train new or existing staff on department procedures and participate in club training calls.
Assist with recurring payables processing.
Observe and analyze trends in accounts payable processes, identifying areas for improvement and communicating key insights to management.
Compliance monitoring: Ensure adherence to company policies and relevant accounting regulations regarding accounts payable procedures.
Other Duties and Responsibilities as Assigned (5%)
Perform general office duties such as filing, mail distribution, and answering inquiries by email or phone; assist coworkers with tasks as needed, including processing disbursement requests during absences. Perform special projects as assigned.
About You
High School Diploma (or equivalent) required; some college preferred.
Exhibits teamwork and flexibility.
Accounts Payable experience - 3 years.
Analytical skills with the ability to visualize the “big picture”; strong problem-solving abilities.
Awareness of 1099 annual changes.
Professionalism, quality service and a “can do” attitude with internal and external contacts.
Experience in a high-volume invoice environment.
Previous work experience in Accounts Payable, Accounting, or Customer Service.
ERP systems experience, with Oracle Fusion preferred.
Shared services experience.
Top Candidates Will Have
Innovative, out-of-the-box thinker who can work in a dynamic, fast-paced team environment.
Organized and efficient with attention to detail and the ability to manage a diverse portfolio of tasks.
Willingness to learn, adapt to change, and strong critical thinking skills.
Ability to plan, organize, set priorities, and meet deadlines with minimal supervision.
Excellent written and verbal communication skills.
Experience collecting and distributing supplier tax reporting (US 1099) in accordance with federal regulations.
Ability to verify, reconcile and analyze accounts; manage relationships and escalate unresolved inquiries as needed.
Experience creating and managing documentation related to board compensation (1099 reporting).
Collaborative team player with a positive, proactive approach.
Ability to work seamlessly with remote colleagues at other locations.
Proactive problem solving.
What We Offer We provide a Total Rewards package. Base pay is determined by skills, experience, education, location, and hours worked for non-exempt roles. Full-time team members have access to a comprehensive benefits package, including:
Medical, dental, and vision coverage
Life insurance
Short-term and long-term disability insurance
401(k) retirement savings plan
Generous paid time off and leave programs (time off as required by applicable law for part-time team members)
Want to learn more? Visit Invited benefits at your convenience. For more details about Club Life, the Employee Experience, Company Benefits, and Our Culture, visit the Invited Jobs site. Follow us on social networks: LinkedIn, Instagram, Twitter, Facebook.
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
#LI-JB1
#J-18808-Ljbffr