Washington University in St. Louis
Events Manager, Special Events – University Advancement
Washington University in St. Louis, Clayton, Missouri, United States
Position Summary
The Events Manager reports to the Director of Schools and Programs. The role is to plan and implement key events designed to cultivate, maintain, and strengthen alumni, parent, and friend ties to the University. Oversee or assist with all aspects of event planning.
Primary Duties & Responsibilities
Oversee, manage, and provide assistance as needed for special events in University Advancement programs for assigned schools and programs including Professorship installations, Distinguished Alumni Award dinners, and other events involving the schools and programs. Work with the Director, philanthropic strategy team, staff, faculty, alumni and students to facilitate engagement, cultivation and stewardship through program events.
Oversee event planning related activities including contract negotiations and management, event space reservations, collaboration with communications coordinator to create invitations, oversight of data for invitation lists, coordination and supervision of mail house projects, creation of timelines and seating plans, management of vendor relationships, assistance with talking points, and ownership of logistical plans and onsite logistics.
Perform other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Typically sitting at desk or table
Required Qualifications
Education: Bachelor’s degree
Work Experience: Relevant Experience 2 Years
Driver’s License: Not required
Preferred Qualifications
Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
An ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
Ability to learn quickly, and work effectively in a complex organization. Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.
An ability to stay task-oriented without supervision.
Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
Location & Salary Range This position is located in St. Louis, MO and the targeted hiring range for this position is $53,100 - $62,000.
Benefits Summary Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Primary Duties & Responsibilities
Oversee, manage, and provide assistance as needed for special events in University Advancement programs for assigned schools and programs including Professorship installations, Distinguished Alumni Award dinners, and other events involving the schools and programs. Work with the Director, philanthropic strategy team, staff, faculty, alumni and students to facilitate engagement, cultivation and stewardship through program events.
Oversee event planning related activities including contract negotiations and management, event space reservations, collaboration with communications coordinator to create invitations, oversight of data for invitation lists, coordination and supervision of mail house projects, creation of timelines and seating plans, management of vendor relationships, assistance with talking points, and ownership of logistical plans and onsite logistics.
Perform other duties as assigned.
Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Typically sitting at desk or table
Required Qualifications
Education: Bachelor’s degree
Work Experience: Relevant Experience 2 Years
Driver’s License: Not required
Preferred Qualifications
Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
An ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
Ability to learn quickly, and work effectively in a complex organization. Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.
An ability to stay task-oriented without supervision.
Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
Location & Salary Range This position is located in St. Louis, MO and the targeted hiring range for this position is $53,100 - $62,000.
Benefits Summary Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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