Global Technical Talent is hiring: Administrative Assistant in New York

Primary Job Title

Administrative Assistant

Alternate/Related Job Titles

• Executive Assistant
• Expense Coordinator
• Administrative Coordinator
• Research Department Assistant

Location

New York, NY

Onsite Flexibility

Hybrid — 4 days onsite, 1 day remote

Contract Details

• Position Type: Contract
• Contract Duration: 12 months (long-term assignment)
• Extension: Possible
• Conversion to Permanent: Possible
• Start: As Soon As Possible
• Schedule: Monday–Friday, 8:30 a.m. (occasional overtime)
• Pay Rate:$36.99/hr

Job Summary

Administrative Assistant will support a fast-paced Research Department within an investment banking environment, focusing heavily on travel and expense (T&E) administration. The role involves preparing and processing expense reports, managing reimbursements through the Coupa T&E system, and ensuring compliance with corporate travel policies. This position is ideal for an experienced administrative professional with exceptional organizational skills, attention to detail, and the ability to thrive in a high-performance corporate environment.

Key Responsibilities

• Prepare and submit T&E (travel and expense) reports for analysts and associates within the Research Department.
• Ensure all expense documentation complies with company policy and audit standards.
• Maintain organized financial records and follow up on pending reimbursements or approvals.
• Serve as a resource for team members regarding Coupa system usage and expense procedures.
• Manage and track receipts, travel documentation, and related data entry tasks.
• Coordinate administrative support for department operations, including scheduling and stakeholder communication.
• Proactively identify issues, request guidance when necessary, and ensure accuracy across all deliverables.

Required Experience

• 5–7 years of administrative or research assistant experience.
• Demonstrated experience preparing heavy expense/T&E reports in a corporate or financial setting.
• Strong working knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Experience in investment banking or financial services required.
• Proven success in fast-paced, high-pressure environments with strict deadlines.

Nice-to-Have Experience

• Experience using Coupa or similar expense management software.
• Post-secondary education (Bachelor’s Degree preferred).
• Prior experience supporting a research or front-office team in a corporate environment.
• Interest in growth toward an Executive Assistant (EA) role.

Required Skills

• Expense report preparation (T&E)
• Advanced Excel and MS Office proficiency
• Organizational and prioritization skills

Preferred Skills

• Financial recordkeeping and compliance
• Expense system navigation (Coupa)
• Client-facing communication and professionalism

Additional Skills

• Self-starter with proactive problem-solving abilities
• Meticulous attention to detail and data accuracy
• Strong teamwork and stakeholder engagement

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

A leading global financial institution known for its investment banking and research expertise, offering dynamic opportunities for professional growth. The organization fosters a collaborative, fast-paced, and supportive work culture, providing guidance and mentorship for career development.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation’s largest life sciences, biotech, utility, and retail companies across the US and Canada.