Morgan Stanley
Capital & Data Risk / IM Risk (Risk Management) : Job Level - Executive Assistan
Morgan Stanley, New York, New York, us, 10261
Overview
Role: FRM Executive Assistant Description - External Firm Risk Management Responsibilities
Maintain executives' calendars, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues Coordinate related conference rooms including catering, audio/video conference setup Make domestic and international travel arrangements, including logistics as needed Prepare, submit, and monitor expense reports and vendor payments for team members Manage miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functional work area for the team Demonstrate a high level of professionalism and business etiquette Provide support to management and the broader department, including floor management Qualifications & Requirements
Minimum of 5 years' experience in an Executive Administrative Assistant role Tact and good judgment in confidential situations and proven experience interacting with senior management Strong verbal and written communication skills Strong working experience with Microsoft Word and Outlook Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management) Good problem-solving ability and ability to multitask and juggle competing priorities within tight deadlines Able to take independent initiative within areas of responsibility Flexibility regarding the duties assigned Work Arrangement
This role is hybrid and currently requires in-office attendance 3 days/week. The in-office requirement is subject to change at any time. Values & Equal Opportunity
Firm Risk Management values diversity and is committed to providing a supportive and inclusive workplace for all employees. Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet). What You Can Expect From Morgan Stanley
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values — putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back — guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
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Role: FRM Executive Assistant Description - External Firm Risk Management Responsibilities
Maintain executives' calendars, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues Coordinate related conference rooms including catering, audio/video conference setup Make domestic and international travel arrangements, including logistics as needed Prepare, submit, and monitor expense reports and vendor payments for team members Manage miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functional work area for the team Demonstrate a high level of professionalism and business etiquette Provide support to management and the broader department, including floor management Qualifications & Requirements
Minimum of 5 years' experience in an Executive Administrative Assistant role Tact and good judgment in confidential situations and proven experience interacting with senior management Strong verbal and written communication skills Strong working experience with Microsoft Word and Outlook Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management) Good problem-solving ability and ability to multitask and juggle competing priorities within tight deadlines Able to take independent initiative within areas of responsibility Flexibility regarding the duties assigned Work Arrangement
This role is hybrid and currently requires in-office attendance 3 days/week. The in-office requirement is subject to change at any time. Values & Equal Opportunity
Firm Risk Management values diversity and is committed to providing a supportive and inclusive workplace for all employees. Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law. Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet). What You Can Expect From Morgan Stanley
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values — putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back — guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
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