Stanford University
Overview
Grants and Finance Manager – Stanford Doerr School of Sustainability, Stanford, California, United States This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause. The position is based on Stanford’s main campus with consideration for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa. The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school supports a three-part structure to drive global impact: academic departments and programs; Institutes; and The Sustainability Accelerator. The school is committed to a diverse community that benefits all people, particularly those most affected by environmental damage and climate change. For more information on the school, click here. Your Role
Natural Capital Project (NatCap) is seeking a Grants and Finance Manager to join our research team. The Grants and Finance Manager is responsible for pre- and post-award research administration of sponsored projects. Reporting to the Director of Finance and Operations in Woods, with a dotted line to NatCap co-Directors, the Grants and Finance Manager works independently and collaboratively with faculty, postdocs, students, and staff at NatCap, as well as staff from other university departments on financial management, funds monitoring, grant/contract proposal submissions, award reconciliation, and reporting. If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you. Responsibilities
Perform various program and grant management tasks (e.g., training grant management, pre-award and grant submission), in addition to post-award finance tasks. Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides. Manage contract closeout process and audit inquiries; submit final reports and certificates. Interpret complex university, government, and international institutional policies (FAR, Cost Accounting Standards, OMB circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies. Document existing processes and policies and identify and implement process and policy improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise. May participate as a mentor and provide cross-training as needed. Initiate and participate in gift handling. Develop PTA, initiate gift transmittal, and oversee expenditures to ensure compliance with donor’s intent. Manage and oversee operating and designated awards; advise on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines. Manage overall labor schedules including time allocation of all NatCap staff across various funding sources. Prepare the annual budget under the direction of NatCap’s Faculty and Executive Directors and the Woods Institute for the Environment; monitor and report budget variances at least quarterly, and as needed for board and committee meetings; develop and monitor financial status for various funding streams including an operating PTA; and propose budget improvements to directors. Note: The job duties listed are examples and may vary by department or program needs without changing the general nature of the job. Qualifications
Education & Experience : Bachelor's degree and five years of job-related experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities : Expert knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS). Ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-docs, academic appointments, regular staff, bargaining unit staff, and consultants. Extreme attention to detail; ability to manage proposals or projects with understanding of overall scope and goal. Excellent time management and organizational skills. Certifications and Licenses : Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. Preferred qualifications include: Certified Accountant or Auditor, MBA, project management certification, or similar credential. Budget development and management at the organizational level. Reasonable accommodations: Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation should contact Stanford University Human Resources via the contact form. The expected pay range for this position is $121,639 to $142,078 per annum. Pay structure : Stanford provides pay ranges representing a good faith estimate of what the university reasonably expects to pay for a position. The pay offered will be determined based on several factors including scope and responsibilities, qualifications, and market considerations. The Cardinal at Work website provides information on benefits and rewards; specifics may be discussed during the hiring process. How to Apply We invite you to apply by clicking the “Apply for Job” button. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Schedule: Full-time Job Code: 4483 Employee Status: Regular Grade: I Requisition ID: 107447 Work Arrangement: Hybrid Eligible
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Grants and Finance Manager – Stanford Doerr School of Sustainability, Stanford, California, United States This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause. The position is based on Stanford’s main campus with consideration for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa. The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school supports a three-part structure to drive global impact: academic departments and programs; Institutes; and The Sustainability Accelerator. The school is committed to a diverse community that benefits all people, particularly those most affected by environmental damage and climate change. For more information on the school, click here. Your Role
Natural Capital Project (NatCap) is seeking a Grants and Finance Manager to join our research team. The Grants and Finance Manager is responsible for pre- and post-award research administration of sponsored projects. Reporting to the Director of Finance and Operations in Woods, with a dotted line to NatCap co-Directors, the Grants and Finance Manager works independently and collaboratively with faculty, postdocs, students, and staff at NatCap, as well as staff from other university departments on financial management, funds monitoring, grant/contract proposal submissions, award reconciliation, and reporting. If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you. Responsibilities
Perform various program and grant management tasks (e.g., training grant management, pre-award and grant submission), in addition to post-award finance tasks. Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides. Manage contract closeout process and audit inquiries; submit final reports and certificates. Interpret complex university, government, and international institutional policies (FAR, Cost Accounting Standards, OMB circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies. Document existing processes and policies and identify and implement process and policy improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise. May participate as a mentor and provide cross-training as needed. Initiate and participate in gift handling. Develop PTA, initiate gift transmittal, and oversee expenditures to ensure compliance with donor’s intent. Manage and oversee operating and designated awards; advise on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines. Manage overall labor schedules including time allocation of all NatCap staff across various funding sources. Prepare the annual budget under the direction of NatCap’s Faculty and Executive Directors and the Woods Institute for the Environment; monitor and report budget variances at least quarterly, and as needed for board and committee meetings; develop and monitor financial status for various funding streams including an operating PTA; and propose budget improvements to directors. Note: The job duties listed are examples and may vary by department or program needs without changing the general nature of the job. Qualifications
Education & Experience : Bachelor's degree and five years of job-related experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities : Expert knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS). Ability to understand, interpret, and communicate university policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-docs, academic appointments, regular staff, bargaining unit staff, and consultants. Extreme attention to detail; ability to manage proposals or projects with understanding of overall scope and goal. Excellent time management and organizational skills. Certifications and Licenses : Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position. Preferred qualifications include: Certified Accountant or Auditor, MBA, project management certification, or similar credential. Budget development and management at the organizational level. Reasonable accommodations: Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation should contact Stanford University Human Resources via the contact form. The expected pay range for this position is $121,639 to $142,078 per annum. Pay structure : Stanford provides pay ranges representing a good faith estimate of what the university reasonably expects to pay for a position. The pay offered will be determined based on several factors including scope and responsibilities, qualifications, and market considerations. The Cardinal at Work website provides information on benefits and rewards; specifics may be discussed during the hiring process. How to Apply We invite you to apply by clicking the “Apply for Job” button. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Schedule: Full-time Job Code: 4483 Employee Status: Regular Grade: I Requisition ID: 107447 Work Arrangement: Hybrid Eligible
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