Sr Administrative Assistant

1. PURPOSE AND SCOPE OF POSITION: This position is responsible for the general secretarial, clerical and administrative support duties within Warren Manufacturing facility. 2. REQUIRED COMPETENCIES: Knowledge, Skills, and Abilities Confidentiality and the ability to handle confidential materials is critical to the position. Competent with Microsoft products. Capable of managing travel arrangements, and financial systems that support expense reports. Must have excellent interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required. Must be able to work with limited day-to-day supervision. Excellent written and oral communication skills. 3. DUTIES AND RESPONSIBILITIES Provide exceptional administrative support for Executive Director, Site Head of Warren Manufacturing and his direct reports. Maintain Executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel proactively. Handle highly confidential information, agendas, communications, announcements, etc. Prepare, submit, process and track expense reports. Maintain staff lists, org charts, and other departmental documents. Coordinate Global/Departmental meetings, ensuring coordination of all internal and external vendors within defined budget. Execute technical transactions with accuracy within Oracle or other systems as necessary. Organize administrative systems to support department members including filing/records retention and other functions as required. Schedule conference room usage. Prepare presentation materials in MS PowerPoint, Excel, or Word as needed. Establish strong network across Client including within GPDO. Develop and maintain excellent relationships with Admin support across Client. Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. Maintain customer confidence and protect operations by keeping information confidential. Investigate and learn various new technologies to enable communication across the business and propose new ways of leveraging technology to enable the business. Perform other duties related to the above within Client as a whole, as assigned. 4. EDUCATION AND EXPERIENCE (As Applicable) A Bachelor of Art or equivalent business/administrative school graduate or relevant job experience. Strong computer experience with deep Microsoft Office (MS Word, Project, Excel, Outlook, etc.) experience and other technologies such as Access Database, Adobe. 5. WORKING CONDITIONS: (US Only) This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job.

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