University of Oklahoma
Job Description
Office Administrator. (Job Number: 252141)
Organization Geography & Environmental Sustainability Department
Location Full-time, Onsite, 8 AM - 5 PM Monday - Friday, Norman Campus
Compensation Targeted Salary $40,000 annually. Benefits provided.
Required Attachments Resume, Cover Letter.
Responsibilities
Admin and financial assistance to department.
Primary contact for facility issues.
Manage all departmental accounts.
Reconcile monthly financial reports; maintain department budget.
Coordinate with SBSC for invoice payments.
Cash deposits into special accounts.
Pcard approval; oversee OU Foundation funds.
Analyze financial procedures; recommend changes.
Payroll coordination and oversight.
Approve paper PAF, EPAF, EDR, travel.
Project coordination requiring initiative.
In-house publications, public relations functions.
Personnel issues; onboarding of new employees.
Request information from various offices.
Training of office personnel.
Computer access security.
Work with Human Resources Department.
Supply inventory, calendar, meetings, award committees.
Problem solving.
Policy development, implementation, interpretation.
Event coordination.
Staff supervision.
Hiring, training, evaluating, delegating tasks.
Timely work completion.
Records maintenance.
Faculty support: purchases, travel, liaison, policies, awards, funding requests, reimbursements.
Various duties as needed.
Qualifications
Bachelor’s degree required.
3 years of experience in office management, administrative coordination, or related roles.
Working knowledge of office procedures and general fund management.
Familiarity with budget management, procurement processes, and financial reporting.
Proficient in Microsoft Office Suite (Outlook, Excel, Word).
Excellent interpersonal skills.
Build and maintain productive working relationships.
Efficient and timely task completion.
Multitask and self‑motivated.
Strong verbal and written communication.
Advanced computer skills with business software.
Detail oriented for accuracy of data and information.
Highly organized and handle multiple projects and deadlines.
Physical Requirements
Sit for prolonged periods.
Communicate effectively and listen.
Engage in repetitive motion.
Standard office environment.
Supervision 1-5 Staff and student employees.
Special Instructions Final candidates subject to University of Oklahoma Norman Campus Tuberculosis Testing policy.
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Background Check Hiring contingent upon a background check and police records check.
Posting Date Oct 15, 2025
#J-18808-Ljbffr
Organization Geography & Environmental Sustainability Department
Location Full-time, Onsite, 8 AM - 5 PM Monday - Friday, Norman Campus
Compensation Targeted Salary $40,000 annually. Benefits provided.
Required Attachments Resume, Cover Letter.
Responsibilities
Admin and financial assistance to department.
Primary contact for facility issues.
Manage all departmental accounts.
Reconcile monthly financial reports; maintain department budget.
Coordinate with SBSC for invoice payments.
Cash deposits into special accounts.
Pcard approval; oversee OU Foundation funds.
Analyze financial procedures; recommend changes.
Payroll coordination and oversight.
Approve paper PAF, EPAF, EDR, travel.
Project coordination requiring initiative.
In-house publications, public relations functions.
Personnel issues; onboarding of new employees.
Request information from various offices.
Training of office personnel.
Computer access security.
Work with Human Resources Department.
Supply inventory, calendar, meetings, award committees.
Problem solving.
Policy development, implementation, interpretation.
Event coordination.
Staff supervision.
Hiring, training, evaluating, delegating tasks.
Timely work completion.
Records maintenance.
Faculty support: purchases, travel, liaison, policies, awards, funding requests, reimbursements.
Various duties as needed.
Qualifications
Bachelor’s degree required.
3 years of experience in office management, administrative coordination, or related roles.
Working knowledge of office procedures and general fund management.
Familiarity with budget management, procurement processes, and financial reporting.
Proficient in Microsoft Office Suite (Outlook, Excel, Word).
Excellent interpersonal skills.
Build and maintain productive working relationships.
Efficient and timely task completion.
Multitask and self‑motivated.
Strong verbal and written communication.
Advanced computer skills with business software.
Detail oriented for accuracy of data and information.
Highly organized and handle multiple projects and deadlines.
Physical Requirements
Sit for prolonged periods.
Communicate effectively and listen.
Engage in repetitive motion.
Standard office environment.
Supervision 1-5 Staff and student employees.
Special Instructions Final candidates subject to University of Oklahoma Norman Campus Tuberculosis Testing policy.
Equal Employment Opportunity Statement The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Background Check Hiring contingent upon a background check and police records check.
Posting Date Oct 15, 2025
#J-18808-Ljbffr