Community Action of Orleans and Genesee
Head Start Education & Site Manager
Community Action of Orleans and Genesee, Batavia, New York, United States
Overview
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Head Start Education & Site Manager
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Purpose and Summary of Responsibilities : Primarily responsible for the overall planning, monitoring and evaluation of education services as well as interpersonal climate, general organization and administration of the Head Start site(s) in accordance with established regulations, program policies, procedures and guidelines. Mentors, monitors and coaches Education Staff and substitutes to ensure delivery of high-quality early childhood education services. Works closely with program leadership to facilitate the implementation of Head Start Program Performance Standards (HSPPS) and New York State OCFS Child Day Care Regulations as well as other applicable federal, state and local regulations within the site(s). Administrative
Responsible for the delivery of individualized comprehensive education and developmental services for children (0-5) including children with disabilities at site level Assures compliance with Head Start Program Performance Standards Assures training for staff in curriculum and monitors implementation Coordinates collaboration with area elementary schools, community agencies and outside professionals to enhance the effectiveness of services Through program reports, monitors the delivery of services Works closely with Leadership Team to develop strategies for effective integration of service delivery Supervises site staff Monitors work schedules, approves/denies leave requests and receives day-to-day call-ins Assures daily staffing required to maintain staff-to-child ratios and delivery of program services Schedules and/or assigns staff according to site and program needs Reviews and approves personnel attendance reports and time records for payroll Requests postings for, interviews, recommends for hire, orients, monitors and evaluates site staff in coordination with appropriate Leadership Team member(s) Conducts 90-day and annual performance appraisals of Education Staff with input from and in coordination with the Leadership Team Contributes to 90-day and annual performance appraisals of non-education staff Ensures site compliance with all federal, state and local licensing regulations Provides daily oversight and addresses concerns immediately Conducts monthly safety checks and fire drills, or secures from designee as applicable Facilitates outside inspections as required Maintains on-site files and related documentation (e.g. staff, building, etc.) Completes documentation for outside agencies as needed Completes program forms and reports as required for program operations Approves and submits staff mileage reimbursement claims monthly Collects and submits site in-kind documentation monthly Monitors and reports site inventory Provides monthly site calendar, incorporating all relevant activities, to site and Leadership Team Monitors and plans for site needs (e.g. maintenance, equipment, supplies, etc.) Forecasts and communicates necessary expenditures for site Communicates maintenance/repair needs and facilitates timely completion of tasks Approves purchases by online staff as appropriate Responsible for petty cash funds for site(s) Plans for and/or coordinates pre-service and in-service training for site and program staff with the Leadership Team Reviews classroom, site and program data and makes recommendations to Leadership Team for training needs of staff Monitors reports regarding implementation and progress of Education and Child Development services including parent engagement, screening, curricula implementation and assessment Provides monthly report of observations, data, analysis of findings and action plans to Director Reviews children\'s files and progress notes Reviews classroom, center and program data and makes recommendations to Leadership Team for training, mentoring and coaching needs of Education Staff Coordinates and oversees required child screenings and assessments including analyzing results In conjunction with program Leadership Team, takes active role in on-going monitoring, data collection, annual program self-assessment and resulting program planning Assists Director in reviewing and maintaining Education and Childhood Development procedures and program compliance with HSPPS, NYS OCFS regulations, NYS Education Department and other local, state or federal regulations Attends and participates in Education, Disability, Mental Health Advisory Committee Monitors the effectiveness and results of Education and Child Development services regularly and contributes to analysis for annual self-assessment Provides input to the in developing program goals and objectives Works closely with the Director and Leadership Team to develop strategies for effective integration of content area service delivery for children birth to 5 Meets monthly with Director to present information, review status of projects and discuss concerns and direction Assists Director and Leadership Team in assuring the program fulfills the Head Start mission and is in full compliance of high quality through team work and constructive problem solving utilizing available resources Provides support to all areas of program as an integral member of the Leadership Team Maintains strict confidentiality regarding agency customer and business information Direct Service
Ensures appropriate training for site staff in coordination with appropriate Leadership Team members Trains Education Staff on screenings, assessments, curricula and documentation Orients and provides annual training to all site staff in site program operations as well as site health and safety Mentors and coaches Education Staff Works alongside Education Staff regularly and as needed to model developmentally appropriate early childhood education practices Reviews weekly classroom plans, provides constructive feedback to teaching team Observes classrooms monthly or as indicated, provides written feedback to Education Staff Consults with Education Staff periodically to facilitate completion of Education and Child Development tasks Advocates and arranges for practice-based coaching as requested by eligible Education Staff Provides practice-based coaching to eligible Education Staff at other sites as requested Supports program services and staff by filling in when necessary for staff breaks, vacancies, illness or time off when necessary Substitutes in classroom in order to meet staff-to-child ratios according to regulations and/or classroom developmental needs Takes on responsibilities, as requested and in absence of other Leadership Team members Supports individual/child family needs in coordination with Classroom and Leadership Teams Attends Case Conferences with other Leadership Team members and staff Supports, facilitates as needed and monitors referrals Contributes relevant information from observations, interactions, etc. Supports and advocates for consistent approaches to common goals for children and families Facilitates strong transitions for children to next school experience Assures viable plan for children transitioning between classrooms, sites and programs Plans, implements and oversees special projects, events and trainings in areas related to Child Development and Education Works with Leadership Team to support literacy in sites, classrooms and family events Develops and carries out special events within allocated budget Seeks out and develops opportunities for volunteers to be effectively integrated into classrooms Provides information and/or training to Parent Group, Policy Council, etc. related to areas of responsibility as requested by Associate Director Provides leadership and guidance regarding program-wide and site-based initiatives for children and families Provides support to all areas of program as a member of the Leadership Team MARGINAL RESPONSIBILITIES Meets with family to support Childhood Education and Development/Site services in relation to child Reviews and provides editing/feedback to classroom newsletters, notices to families, etc. Supports on-site CDA candidates with their training and renewals Develops site "wish list" and proposals for securing resources Participates in relevant outside agency meetings and training Provides information to staff and families about local events, activities, organizations, etc. in the community Relationships
Member of Head Start Leadership Team that develops programmatic goals and management strategies Attends all full staff, Leadership Team, agency and other program meetings as scheduled Daily direct contact with site staff, children and families Occasional contact with other staff, children and families Participates on agency committees as requested and approved by Director Supervision
Supervises daily program operations and activities of site staff Directly supervises Education Staff and other site personnel Supervises volunteers and interns at site External: Serves as a Head Start representative with local school districts, community resources and advisory committees Promotes community awareness of agency and Head Start program Serves as a liaison between Head Start families, the community and outside agencies Work Environment & Physical Demands
Work is performed at Head Start sites and related offices with typical office and program activity Works nights/weekends as needed Travel up to 100-300 miles per month with possible overnight stays Pay Range:
$26.00-$28.00 Note:
This description reflects the duties of the position and is not intended to be all-inclusive. Other duties may be assigned as needed.
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Join to apply for the
Head Start Education & Site Manager
role at
Community Action of Orleans and Genesee Get AI-powered advice on this job and more exclusive features. Responsibilities
Purpose and Summary of Responsibilities : Primarily responsible for the overall planning, monitoring and evaluation of education services as well as interpersonal climate, general organization and administration of the Head Start site(s) in accordance with established regulations, program policies, procedures and guidelines. Mentors, monitors and coaches Education Staff and substitutes to ensure delivery of high-quality early childhood education services. Works closely with program leadership to facilitate the implementation of Head Start Program Performance Standards (HSPPS) and New York State OCFS Child Day Care Regulations as well as other applicable federal, state and local regulations within the site(s). Administrative
Responsible for the delivery of individualized comprehensive education and developmental services for children (0-5) including children with disabilities at site level Assures compliance with Head Start Program Performance Standards Assures training for staff in curriculum and monitors implementation Coordinates collaboration with area elementary schools, community agencies and outside professionals to enhance the effectiveness of services Through program reports, monitors the delivery of services Works closely with Leadership Team to develop strategies for effective integration of service delivery Supervises site staff Monitors work schedules, approves/denies leave requests and receives day-to-day call-ins Assures daily staffing required to maintain staff-to-child ratios and delivery of program services Schedules and/or assigns staff according to site and program needs Reviews and approves personnel attendance reports and time records for payroll Requests postings for, interviews, recommends for hire, orients, monitors and evaluates site staff in coordination with appropriate Leadership Team member(s) Conducts 90-day and annual performance appraisals of Education Staff with input from and in coordination with the Leadership Team Contributes to 90-day and annual performance appraisals of non-education staff Ensures site compliance with all federal, state and local licensing regulations Provides daily oversight and addresses concerns immediately Conducts monthly safety checks and fire drills, or secures from designee as applicable Facilitates outside inspections as required Maintains on-site files and related documentation (e.g. staff, building, etc.) Completes documentation for outside agencies as needed Completes program forms and reports as required for program operations Approves and submits staff mileage reimbursement claims monthly Collects and submits site in-kind documentation monthly Monitors and reports site inventory Provides monthly site calendar, incorporating all relevant activities, to site and Leadership Team Monitors and plans for site needs (e.g. maintenance, equipment, supplies, etc.) Forecasts and communicates necessary expenditures for site Communicates maintenance/repair needs and facilitates timely completion of tasks Approves purchases by online staff as appropriate Responsible for petty cash funds for site(s) Plans for and/or coordinates pre-service and in-service training for site and program staff with the Leadership Team Reviews classroom, site and program data and makes recommendations to Leadership Team for training needs of staff Monitors reports regarding implementation and progress of Education and Child Development services including parent engagement, screening, curricula implementation and assessment Provides monthly report of observations, data, analysis of findings and action plans to Director Reviews children\'s files and progress notes Reviews classroom, center and program data and makes recommendations to Leadership Team for training, mentoring and coaching needs of Education Staff Coordinates and oversees required child screenings and assessments including analyzing results In conjunction with program Leadership Team, takes active role in on-going monitoring, data collection, annual program self-assessment and resulting program planning Assists Director in reviewing and maintaining Education and Childhood Development procedures and program compliance with HSPPS, NYS OCFS regulations, NYS Education Department and other local, state or federal regulations Attends and participates in Education, Disability, Mental Health Advisory Committee Monitors the effectiveness and results of Education and Child Development services regularly and contributes to analysis for annual self-assessment Provides input to the in developing program goals and objectives Works closely with the Director and Leadership Team to develop strategies for effective integration of content area service delivery for children birth to 5 Meets monthly with Director to present information, review status of projects and discuss concerns and direction Assists Director and Leadership Team in assuring the program fulfills the Head Start mission and is in full compliance of high quality through team work and constructive problem solving utilizing available resources Provides support to all areas of program as an integral member of the Leadership Team Maintains strict confidentiality regarding agency customer and business information Direct Service
Ensures appropriate training for site staff in coordination with appropriate Leadership Team members Trains Education Staff on screenings, assessments, curricula and documentation Orients and provides annual training to all site staff in site program operations as well as site health and safety Mentors and coaches Education Staff Works alongside Education Staff regularly and as needed to model developmentally appropriate early childhood education practices Reviews weekly classroom plans, provides constructive feedback to teaching team Observes classrooms monthly or as indicated, provides written feedback to Education Staff Consults with Education Staff periodically to facilitate completion of Education and Child Development tasks Advocates and arranges for practice-based coaching as requested by eligible Education Staff Provides practice-based coaching to eligible Education Staff at other sites as requested Supports program services and staff by filling in when necessary for staff breaks, vacancies, illness or time off when necessary Substitutes in classroom in order to meet staff-to-child ratios according to regulations and/or classroom developmental needs Takes on responsibilities, as requested and in absence of other Leadership Team members Supports individual/child family needs in coordination with Classroom and Leadership Teams Attends Case Conferences with other Leadership Team members and staff Supports, facilitates as needed and monitors referrals Contributes relevant information from observations, interactions, etc. Supports and advocates for consistent approaches to common goals for children and families Facilitates strong transitions for children to next school experience Assures viable plan for children transitioning between classrooms, sites and programs Plans, implements and oversees special projects, events and trainings in areas related to Child Development and Education Works with Leadership Team to support literacy in sites, classrooms and family events Develops and carries out special events within allocated budget Seeks out and develops opportunities for volunteers to be effectively integrated into classrooms Provides information and/or training to Parent Group, Policy Council, etc. related to areas of responsibility as requested by Associate Director Provides leadership and guidance regarding program-wide and site-based initiatives for children and families Provides support to all areas of program as a member of the Leadership Team MARGINAL RESPONSIBILITIES Meets with family to support Childhood Education and Development/Site services in relation to child Reviews and provides editing/feedback to classroom newsletters, notices to families, etc. Supports on-site CDA candidates with their training and renewals Develops site "wish list" and proposals for securing resources Participates in relevant outside agency meetings and training Provides information to staff and families about local events, activities, organizations, etc. in the community Relationships
Member of Head Start Leadership Team that develops programmatic goals and management strategies Attends all full staff, Leadership Team, agency and other program meetings as scheduled Daily direct contact with site staff, children and families Occasional contact with other staff, children and families Participates on agency committees as requested and approved by Director Supervision
Supervises daily program operations and activities of site staff Directly supervises Education Staff and other site personnel Supervises volunteers and interns at site External: Serves as a Head Start representative with local school districts, community resources and advisory committees Promotes community awareness of agency and Head Start program Serves as a liaison between Head Start families, the community and outside agencies Work Environment & Physical Demands
Work is performed at Head Start sites and related offices with typical office and program activity Works nights/weekends as needed Travel up to 100-300 miles per month with possible overnight stays Pay Range:
$26.00-$28.00 Note:
This description reflects the duties of the position and is not intended to be all-inclusive. Other duties may be assigned as needed.
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