Limelight Hotels
Sales & Events Coordinator - Limelight Mammoth
Limelight Hotels, Mammoth Lakes, California, United States, 93546
Overview
Sales & Events Coordinator - Limelight Mammoth
Position Summary The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, and banquet event orders. This position reports to the Director of Sales & Marketing.
The pay range for this position is $24.00 to $28.00 per hour; actual pay will be dependent on budget and experience.
Essential Job Functions / Key Responsibilities
Serve as a primary contact for clients, responding to inquiries and providing detailed event information
Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
Provide exceptional customer service and build long-term client relationships through proactive communication
Other duties as assigned
Qualifications Education & Experience Requirements
Bachelor's degree in Hospitality, Business or related field (preferred)
Two years of related experience required
Knowledge, Skills & Abilities
Detailed knowledge of sales processes, workflows, and decision-making protocols
Knowledge of company policies and procedures
Knowledge of Microsoft Suite
Knowledge of HMS, Delphi, and Synxix
Ability to prioritize tasks and manage time effectively
Proficient in planning, managing, and executing projects within scope and deadlines
Proficient in communicating clearly both verbally and in writing to team members and customers
Ability to manage multiple priorities and projects simultaneously without sacrificing quality
Ability to work in collaboration with others to achieve team goals
Additional Information Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass
Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). We embrace and celebrate diverse perspectives and experiences. For an overview of Aspen One benefits, visit the official employment page.
Aspen One participates in E-Verify.
#J-18808-Ljbffr
Position Summary The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, and banquet event orders. This position reports to the Director of Sales & Marketing.
The pay range for this position is $24.00 to $28.00 per hour; actual pay will be dependent on budget and experience.
Essential Job Functions / Key Responsibilities
Serve as a primary contact for clients, responding to inquiries and providing detailed event information
Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
Provide exceptional customer service and build long-term client relationships through proactive communication
Other duties as assigned
Qualifications Education & Experience Requirements
Bachelor's degree in Hospitality, Business or related field (preferred)
Two years of related experience required
Knowledge, Skills & Abilities
Detailed knowledge of sales processes, workflows, and decision-making protocols
Knowledge of company policies and procedures
Knowledge of Microsoft Suite
Knowledge of HMS, Delphi, and Synxix
Ability to prioritize tasks and manage time effectively
Proficient in planning, managing, and executing projects within scope and deadlines
Proficient in communicating clearly both verbally and in writing to team members and customers
Ability to manage multiple priorities and projects simultaneously without sacrificing quality
Ability to work in collaboration with others to achieve team goals
Additional Information Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
No adverse or hazardous conditions
Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits
Health, Dental and Vision Insurance Programs
Flexible Spending Account Programs
Life Insurance Programs
Paid Time Off Programs
Paid Leave Programs
401(k) Savings Plan
Employee Ski Pass
Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). We embrace and celebrate diverse perspectives and experiences. For an overview of Aspen One benefits, visit the official employment page.
Aspen One participates in E-Verify.
#J-18808-Ljbffr