Limelight Hotels
Sales Events Coordinator Limelight Mammoth
Limelight Hotels, Mammoth Lakes, California, United States, 93546
Job Description
Position Summary
The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales & Marketing.
The pay range for this position is $24.00 to $28.00 per hour; actual pay will be dependent on budget and experience.
Job Posting Deadline
Applications for this position will be accepted until October 19, 2025.
Essential Job Functions/Key Responsibilities
Serve as a primary contact for clients, responding to inquiries and providing detailed event information Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings Assist in processing client deposits, managing payment schedules, and ensuring contract compliance Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities Support marketing efforts by preparing promotional materials and assisting with special sales initiatives Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations Provide exceptional customer service and build long-term client relationships through proactive communication Other duties as assigned Qualifications:
Bachelor's degree in Hospitality, Business or related field preferred Two years of related experience required Knowledge, Skills & Abilities
Detailed knowledge of sales processes, workflows, and decision-making protocols Knowledge of company policies and procedures Knowledge of Microsoft Suite Knowledge of HMS, Delphi, and Synxix Ability to prioritize tasks and manage time effectively Proficient in planning, managing, and executing projects within scope and deadlines Proficient in communicating clearly both verbally and in writing to team members and customers Ability to manage multiple priorities and projects simultaneously without sacrificing quality Ability to work in collaboration with others to achieve team goals Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements No adverse or hazardous conditions Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance Job Benefits This position is classified as a regular full-time position eligible for the following benefits:
Health, Dental and Vision Insurance Programs Flexible Spending Account Programs Life Insurance Programs Paid Time Off Programs Paid Leave Programs 401(k) Savings Plan Employee Ski Pass Other company perks Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace.
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Serve as a primary contact for clients, responding to inquiries and providing detailed event information Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings Assist in processing client deposits, managing payment schedules, and ensuring contract compliance Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities Support marketing efforts by preparing promotional materials and assisting with special sales initiatives Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations Provide exceptional customer service and build long-term client relationships through proactive communication Other duties as assigned Qualifications:
Bachelor's degree in Hospitality, Business or related field preferred Two years of related experience required Knowledge, Skills & Abilities
Detailed knowledge of sales processes, workflows, and decision-making protocols Knowledge of company policies and procedures Knowledge of Microsoft Suite Knowledge of HMS, Delphi, and Synxix Ability to prioritize tasks and manage time effectively Proficient in planning, managing, and executing projects within scope and deadlines Proficient in communicating clearly both verbally and in writing to team members and customers Ability to manage multiple priorities and projects simultaneously without sacrificing quality Ability to work in collaboration with others to achieve team goals Work Environment & Physical Demands
Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements No adverse or hazardous conditions Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance Job Benefits This position is classified as a regular full-time position eligible for the following benefits:
Health, Dental and Vision Insurance Programs Flexible Spending Account Programs Life Insurance Programs Paid Time Off Programs Paid Leave Programs 401(k) Savings Plan Employee Ski Pass Other company perks Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace.
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