Legal Assistant - Real Estate - Miami

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Legal Assistant for its Real Estate Practice in the Miami office. Responsibilities Draft and review real estate contracts, leases, and other legal documents. Assist attorneys in preparing for closings, including gathering necessary documentation. Maintain and organize case files, ensuring all documents are up-to-date and accessible. Communicate under the direction of the attorneys with clients and other parties to facilitate transactions. Provide exceptional administrative and client service support to attorneys. Manage calendars, schedule meetings, and coordinate travel arrangements. Maintain client relationships and ensure high levels of client satisfaction. Handle monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits. New Business Intake Volunteer for overflow work. Assume responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm. Respond to requests in a professional manner. Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with flexibility for overtime as needed. Physical attendance at the place of work. Other duties may be assigned. Skills And Technology Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience. Experience working with multiple attorneys is required. Ability to work efficiently and effectively under pressure and time constraints. Ability to effectively balance multiple assignments and workflow from various attorneys. Ability to multitask and handle multiple responsibilities and high volume is crucial. Strong attention to detail, initiative, and follow-through required. Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information. Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required. Knowledge of iManage, SmartTime, and Aderant Strong attention to detail, essential for accurately drafting and reviewing legal documents. Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process. Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys. Preferred skills, such as familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow. Qualifications At least 5+ years of experience as a legal assistant, preferably in real estate law. Proficiency in document management and document preparation. Bachelor's degree in a relevant field. Experience with law firm software and transaction management systems. Real estate developer and condominium law experience would be ideal. Physical Demands The physical demands described here are those that an employee must meet to perform the essential functions of this job successfully, including typing/using a keyboard, as well as writing by hand. The employee is regularly required to talk or hear. Specific vision abilities required by this job include close and distance vision, color vision, and the ability to adjust focus. Shutts & Bowen LLP is an equal-opportunity employer.

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