Gruve Inc.
Administrative Assistant Texas, United States
Gruve Inc., Houston, Texas, United States, 77246
Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks.
About the Role We are seeking a highly organized and proactive Administrative Assistant to support our growing Houston office. This individual will play a key role in ensuring smooth day-to-day operations, supporting leadership with administrative tasks, and helping set up and scale our new Houston location.
This is a great opportunity for someone who enjoys wearing many hats, thrives in a fast-paced environment, and takes pride in keeping teams and spaces running efficiently. The ideal candidate has a strong eye for organization and tidiness and genuinely enjoys making sure workspaces look their best and present a professional, welcoming environment.
Key Responsibilities Office & Facilities Support
Restock and manage kitchen, office, and general supplies.
Keep office space clean, organized, and well-maintained, ensuring it is always presentable.
Assist with the setup and coordination of the new Houston office (furniture, vendors, supplies, logistics).
Act as point of contact for building management, vendors, and service providers.
Administrative & Operational Support
Manage leadership team calendars, including scheduling meetings and resolving conflicts.
Greet and manage guests and visitors, ensuring a professional and welcoming environment.
Assist with travel arrangements (flights, hotels, transportation).
Support hiring and recruiting efforts for the Houston office (scheduling interviews, coordinating candidate visits, liaising with recruiters).
Maintain internal documentation, filing systems, and office records.
Coordinate team meetings, events, and offsites, including logistics and catering.
General Support
Help onboard new employees and ensure they are set up with necessary equipment and resources.
Prepare and edit documents, reports, and presentations as needed.
Assist leadership with special projects and ad hoc administrative tasks.
Anticipate team needs and proactively suggest improvements for efficiency and organization.
Basic Qualifications
1-2 years of experience as an administrative assistant, office coordinator, or similar role.
Strong organizational skills with attention to detail and a passion for keeping spaces tidy and presentable.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite
Ability to multitask, prioritize, and work independently.
Professional, positive, and proactive attitude.
Preferred Qualifications
Experience supporting office setup or expansion.
Familiarity with travel booking platforms and recruiting coordination.
Experience with
Greenhouse
(ATS) and
DocuSign
(e-signature workflows).
Location:
Houston, TX (Onsite)
Salary Range Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you’re passionate about technology and eager to make an impact, we’d love to hear from you.
Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.
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Education
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Can you provide a link to your LinkedIn profile?
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Are you open to relocating for this position? *
Willingness to Relocate for onsite/hybrid positions
Do you currently, or will you in the future, require visa sponsorship to work here? *
Work Authorization
What are your salary expectations for this role? *
Desired salary
Are you comfortable working in an onsite setting? *
Onsite
I acknowledge my right to refrain from disclosing any confidential or proprietary information during the interview and understand that the company will not solicit such information, in accordance with the Non-Disclosure Agreement *
NDA
I consent to the use of AI-powered note-taking tools during the interview process and acknowledge that the interview may be recorded and stored for evaluation purposes. *
AI Note taker
I hereby provide my consent to share my professional referees with Gruve and authorize Gruve, or its designated third-party representative, to contact them for the purpose of conducting business reference checks as part of the hiring process. *
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About the Role We are seeking a highly organized and proactive Administrative Assistant to support our growing Houston office. This individual will play a key role in ensuring smooth day-to-day operations, supporting leadership with administrative tasks, and helping set up and scale our new Houston location.
This is a great opportunity for someone who enjoys wearing many hats, thrives in a fast-paced environment, and takes pride in keeping teams and spaces running efficiently. The ideal candidate has a strong eye for organization and tidiness and genuinely enjoys making sure workspaces look their best and present a professional, welcoming environment.
Key Responsibilities Office & Facilities Support
Restock and manage kitchen, office, and general supplies.
Keep office space clean, organized, and well-maintained, ensuring it is always presentable.
Assist with the setup and coordination of the new Houston office (furniture, vendors, supplies, logistics).
Act as point of contact for building management, vendors, and service providers.
Administrative & Operational Support
Manage leadership team calendars, including scheduling meetings and resolving conflicts.
Greet and manage guests and visitors, ensuring a professional and welcoming environment.
Assist with travel arrangements (flights, hotels, transportation).
Support hiring and recruiting efforts for the Houston office (scheduling interviews, coordinating candidate visits, liaising with recruiters).
Maintain internal documentation, filing systems, and office records.
Coordinate team meetings, events, and offsites, including logistics and catering.
General Support
Help onboard new employees and ensure they are set up with necessary equipment and resources.
Prepare and edit documents, reports, and presentations as needed.
Assist leadership with special projects and ad hoc administrative tasks.
Anticipate team needs and proactively suggest improvements for efficiency and organization.
Basic Qualifications
1-2 years of experience as an administrative assistant, office coordinator, or similar role.
Strong organizational skills with attention to detail and a passion for keeping spaces tidy and presentable.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite
Ability to multitask, prioritize, and work independently.
Professional, positive, and proactive attitude.
Preferred Qualifications
Experience supporting office setup or expansion.
Familiarity with travel booking platforms and recruiting coordination.
Experience with
Greenhouse
(ATS) and
DocuSign
(e-signature workflows).
Location:
Houston, TX (Onsite)
Salary Range Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you’re passionate about technology and eager to make an impact, we’d love to hear from you.
Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.
Create a Job Alert
Interested in building your career at Gruve? Get future opportunities sent straight to your email.
Apply for this job *
indicates a required field
First Name *
Last Name *
Email *
Phone
Country *
Phone *
Resume/CV *
Enter manually
Accepted file types: pdf, doc, docx, txt, rtf
Enter manually
Accepted file types: pdf, doc, docx, txt, rtf
Education
Degree * Select...
Select...
Can you provide a link to your LinkedIn profile?
Are you open to relocating for this position? *
Willingness to Relocate for onsite/hybrid positions
Do you currently, or will you in the future, require visa sponsorship to work here? *
Work Authorization
What are your salary expectations for this role? *
Desired salary
Are you comfortable working in an onsite setting? *
Onsite
I acknowledge my right to refrain from disclosing any confidential or proprietary information during the interview and understand that the company will not solicit such information, in accordance with the Non-Disclosure Agreement *
NDA
I consent to the use of AI-powered note-taking tools during the interview process and acknowledge that the interview may be recorded and stored for evaluation purposes. *
AI Note taker
I hereby provide my consent to share my professional referees with Gruve and authorize Gruve, or its designated third-party representative, to contact them for the purpose of conducting business reference checks as part of the hiring process. *
#J-18808-Ljbffr