State of Connecticut - SDE Finance & Internal Operations
Fiscal/Administrative Manager 1
State of Connecticut - SDE Finance & Internal Operations, Hartford, Connecticut, us, 06112
Introduction
The Connecticut State Department of Education (CSDE) is now accepting applications for the position of Fiscal/Administrative Manager 1 to join our Special Education Rate Setting Unit within the Bureau of Fiscal Services.
Position Highlights
Full Time, 40 hours per week, Monday through Friday, First shift
Hybrid position eligible for telework after successful completion of the working test period and thereafter, in accordance with the Telework Policy
Located at 450 Columbus Blvd in Hartford, CT
The Role The Fiscal/Administrative Manager 1 role ensures compliance with federal and state regulations, supports financial sustainability, and guides a team of Rate Setters in analyzing cost reports, setting appropriate reimbursement rates, and coordinating with stakeholders.
About Us The CSDE is the administrative arm of the Connecticut State Board of Education. Through leadership, curriculum, research, planning, evaluation, assessment, data analyses and other assistance, the Department helps to ensure equal opportunity and excellence in education for all Connecticut students. The Department is responsible for distributing funds to all Connecticut public school districts.
Selection Plan
Check out our Applicant Tips on How to Apply!
Meet Minimum Qualifications: ensure you meet the Minimum Qualifications listed on the job opening by the close date.
Educational Credits: list your earned credits and degrees accurately on your application.
Resume Policy: resumes are not accepted during the initial application process.
Preferred Shift/Location: select all locations and shifts you are willing to work on your application.
Timely Submission: all application materials must be received by the job posting deadline.
Salary Calculations: for current state employees, salary calculations are not necessarily comparable from one of the three branches of state government.
Only way to apply: via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
Referral Questions: may require completion of additional Referral Questions (RQs) by the questionnaire’s expiration date.
Prepare for an interview: review the Interview Preparation Guide to make the best impression.
Note: this position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Questions? We’re here to help: for recruitment updates, check your Personal Status Board and review our Frequently Asked Questions.
Purpose of Job Class (Nature of Work) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.
Examples of Duties
Schedules, assigns, oversees and reviews the work of staff
Provides staff training and assistance
Conducts performance evaluations
Determines priorities and plans unit work
Establishes and maintains unit procedures
Develops or makes recommendations on the development of policies and standards
Interprets and administers pertinent laws
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures
Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation
Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration
In addition to supervising fiscal/administrative functions may supervise support services
In a facility, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies
Performs related duties as required
Office of Policy and Management, Office of Finance
Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements
Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting
Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting
Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments
Works with state agency contracting staff to implement requirements of the State Contracting Standards Board
Researches, interprets and administers pertinent laws and regulations
Performs related duties as required
Addendum Distinction will be made between accountability for and participation in these functions. Fiscal/administrative supervisors, managers and chiefs must be accountable for or supervise the function if it is to be considered under the Guidelines for Class Use. The descriptions of each functional heading are not meant to be all inclusive. Their purpose is to provide a sampling of tasks in each functional area. Those areas with an asterisk must consume a significant amount of professional staff hours to be considered additional functions under the Guidelines. As a rule of thumb a significant amount of time will be considered a minimum of ten percent of total professional staff time or supervision of one full time professional position, whichever is smaller.
Knowledge, Skill and Ability
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration
Considerable interpersonal skills
Oral and written communication skills
Considerable ability to understand and apply relevant state and federal laws, statutes and regulations
To prepare and analyze financial and statistical reports
Ability to analyze budgetary and related problems
Utilize EDP systems for financial management
Minimum Qualifications - General Experience Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function.
Minimum Qualifications - Special Experience One (1) year of the General Experience must have been supervising professional level staff.
Minimum Qualifications - Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
Preferred Qualifications
Experience with Governmental Accounting, including agency budgets with multiple funding sources
Experience in establishment, calculation and analysis of programmatic rates
Experience with reviewing and analyzing federal and state regulatory requirements
Experience facilitating process improvements and documenting procedures
Experience supervising assigned fiscal services staff
Experience analyzing and manipulating data using Microsoft Excel
Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.
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Position Highlights
Full Time, 40 hours per week, Monday through Friday, First shift
Hybrid position eligible for telework after successful completion of the working test period and thereafter, in accordance with the Telework Policy
Located at 450 Columbus Blvd in Hartford, CT
The Role The Fiscal/Administrative Manager 1 role ensures compliance with federal and state regulations, supports financial sustainability, and guides a team of Rate Setters in analyzing cost reports, setting appropriate reimbursement rates, and coordinating with stakeholders.
About Us The CSDE is the administrative arm of the Connecticut State Board of Education. Through leadership, curriculum, research, planning, evaluation, assessment, data analyses and other assistance, the Department helps to ensure equal opportunity and excellence in education for all Connecticut students. The Department is responsible for distributing funds to all Connecticut public school districts.
Selection Plan
Check out our Applicant Tips on How to Apply!
Meet Minimum Qualifications: ensure you meet the Minimum Qualifications listed on the job opening by the close date.
Educational Credits: list your earned credits and degrees accurately on your application.
Resume Policy: resumes are not accepted during the initial application process.
Preferred Shift/Location: select all locations and shifts you are willing to work on your application.
Timely Submission: all application materials must be received by the job posting deadline.
Salary Calculations: for current state employees, salary calculations are not necessarily comparable from one of the three branches of state government.
Only way to apply: via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.
Referral Questions: may require completion of additional Referral Questions (RQs) by the questionnaire’s expiration date.
Prepare for an interview: review the Interview Preparation Guide to make the best impression.
Note: this position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Questions? We’re here to help: for recruitment updates, check your Personal Status Board and review our Frequently Asked Questions.
Purpose of Job Class (Nature of Work) In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration.
Examples of Duties
Schedules, assigns, oversees and reviews the work of staff
Provides staff training and assistance
Conducts performance evaluations
Determines priorities and plans unit work
Establishes and maintains unit procedures
Develops or makes recommendations on the development of policies and standards
Interprets and administers pertinent laws
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures
Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis
Assists in planning and implementation of financial aspects of EDP systems
Utilizes EDP systems for financial records, reports and analyses
Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation
Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration
In addition to supervising fiscal/administrative functions may supervise support services
In a facility, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies
Performs related duties as required
Office of Policy and Management, Office of Finance
Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements
Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting
Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting
Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments
Works with state agency contracting staff to implement requirements of the State Contracting Standards Board
Researches, interprets and administers pertinent laws and regulations
Performs related duties as required
Addendum Distinction will be made between accountability for and participation in these functions. Fiscal/administrative supervisors, managers and chiefs must be accountable for or supervise the function if it is to be considered under the Guidelines for Class Use. The descriptions of each functional heading are not meant to be all inclusive. Their purpose is to provide a sampling of tasks in each functional area. Those areas with an asterisk must consume a significant amount of professional staff hours to be considered additional functions under the Guidelines. As a rule of thumb a significant amount of time will be considered a minimum of ten percent of total professional staff time or supervision of one full time professional position, whichever is smaller.
Knowledge, Skill and Ability
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting
Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration
Considerable interpersonal skills
Oral and written communication skills
Considerable ability to understand and apply relevant state and federal laws, statutes and regulations
To prepare and analyze financial and statistical reports
Ability to analyze budgetary and related problems
Utilize EDP systems for financial management
Minimum Qualifications - General Experience Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one (1) of which must be an accounting function.
Minimum Qualifications - Special Experience One (1) year of the General Experience must have been supervising professional level staff.
Minimum Qualifications - Substitutions Allowed
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.
Preferred Qualifications
Experience with Governmental Accounting, including agency budgets with multiple funding sources
Experience in establishment, calculation and analysis of programmatic rates
Experience with reviewing and analyzing federal and state regulatory requirements
Experience facilitating process improvements and documenting procedures
Experience supervising assigned fiscal services staff
Experience analyzing and manipulating data using Microsoft Excel
Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Acknowledgement As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.
#J-18808-Ljbffr