Administrative Assistant Job at DocStar Medical Partners in Phoenix

DocStar Medical Partners is a fast-growing healthcare staffing firm focused on placing exceptional providers across the country. We’re a high-energy, high-performance team that values collaboration, integrity, and accountability. As we grow, we’re looking for someone who is just as passionate and detail-oriented to help support our mission.

Position Overview

We're hiring a hybrid Administrative Assistant based in Phoenix, Arizona. This person will play a vital role in supporting our sales team, backing up our credentialing and back office teams, and handling a wide variety of daily administrative tasks. This is not a fully remote role, the right candidate must be based in the Phoenix area and available to work on-site at least 3 days per week.

Key Responsibilities

• Support the sales staff with administrative tasks, such as scheduling, documentation, and internal coordination
• Manage and update external job board postings (e.g., Indeed, DocCafe)
• Assist with creating and scheduling LinkedIn posts and website job listings
• Handle state compliance filings and assist with licensing documentation
• Serve as a backup for the credentialing and back office teams as needed
• Maintain organized records of contracts, provider documents, and company files
• Track and order office supplies; assist with office coordination tasks
• Prepare reports, data entry, and assist with special projects as assigned
• Communicate effectively with internal teams and external contacts

Ideal Candidate

✅ Must live in the Phoenix area/be able to commute to the office weekly/as scheduled

✅ Minimum of 1-2 years of administrative experience in a fast-paced professional setting (bonus if it’s in staffing, healthcare, or sales support)

✅ Strong communication skills, professional, personable, and responsive

✅ Exceptionally organized, with strong attention to detail

✅ Self-starter with excellent time management skills and follow-through

✅ Proficient in Microsoft Office and comfortable navigating tech platforms

✅ Comfortable handling confidential information with professionalism

✅ Must be flexible, solution-oriented, and able to pivot quickly as priorities evolve

Nice to Have

• Experience with CRM systems or ATS platforms (e.g., Zoho, Salesforce)
• Familiarity with compliance or credentialing processes in healthcare
• Basic content management experience (posting to LinkedIn, updating a website, etc.)

Why DocStar?

You’ll be joining a close-knit team that values hard work, positive energy, and getting things done. We celebrate wins together and support each other like family. This is a great opportunity for someone who wants to grow within a company that’s scaling fast and making a difference in healthcare staffing.

Sound like you?

Apply now and let’s see if we’re the right fit for each other.

Applications that do not meet the minimum experience or location requirements may not be considered.