King County, WA
King County Metro Transit is hiring an
Administrative Specialist III
to support the fast‑paced
Construction Management Team
within the Capital Division. This high-impact role is ideal for a detail‑oriented professional who thrives in a construction or public works environment and is ready to play a key part in delivering critical infrastructure projects.
In this role you will manage calendars, coordinate meetings, track documents, process invoices, and support internal and external communications. You will work independently and collaboratively to streamline workflows, meet tight deadlines, and ensure compliance with administrative procedures—all while keeping multiple priorities in motion.
Recruitment Information This recruitment will be used to fill one Career Service vacancy. The selection process may also generate an eligibility pool for future vacancies for this classification, retained for 12 months from the date of establishment.
Who May Apply Applications are accepted from all interested candidates, including current King County employees and the general public. Refer to the Supplemental Information section for required application materials.
Responsibilities
Provide comprehensive administrative support including correspondence, purchasing, travel requests, document routing, and approvals.
Coordinate office logistics for construction sites, manage supplies, equipment, vehicle maintenance, and vendor services.
Process procurement tasks using Oracle and County P‑cards, reconcile invoices, and track vendor payments in line with County policies.
Maintain project records and SharePoint sites, support internal communications, and assist with internal events.
Facilitate meetings, prepare agendas and minutes, and manage scheduling and logistics.
Develop time‑saving guides and streamlined systems to support staff understanding of County and Division policies.
Serve as administrative liaison between the unit and Division, participate in Division‑wide initiatives, and collaborate on events and process improvements.
Provide backup coverage for other administrative staff and contribute to a cohesive, high‑performing team.
Perform other related construction administrative duties as assigned.
Experience, Qualifications, Knowledge, and Skills Minimum Qualifications
Two years of college‑level coursework and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience.
Ability to quickly learn and apply King County’s correspondence standards, legislative guidelines, and travel policies, or demonstration of transferable experience with similar administrative protocols.
Exceptional attention to detail in proofreading and editing documents for grammar, formatting, and clarity.
Ability to manage multiple priorities, work independently or collaboratively, and adapt to changing workflows.
Skill in organizing complex tasks, coordinating with managers and supervisors, and maintaining effective working relationships.
Proficiency in Microsoft Office 365 applications (Word, Excel, SharePoint, Teams) and Adobe Acrobat Pro.
Experience with records management systems.
Proficiency in SharePoint with ability to serve as a site administrator.
Capable of training external consultants in office processes and responding with urgency to time‑sensitive requests.
Basic accounting and math functions.
Comfortable working with individuals from diverse backgrounds, including internal staff, consultants, and the public.
Highly Desirable Qualifications
Experience as a developer and/or administrator of a SharePoint site for employee use.
Knowledge and experience in Construction Management administrative practices.
Necessary Special Requirements
Valid Washington State Driver’s License or an alternate ability to attend meetings and work sites not served by transit at varying times of the day.
Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex, gender identity, sexual orientation, pregnancy, age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Union Membership This position is represented by TEA.
Class Code 421417 Administrative Specialist III
#J-18808-Ljbffr
Administrative Specialist III
to support the fast‑paced
Construction Management Team
within the Capital Division. This high-impact role is ideal for a detail‑oriented professional who thrives in a construction or public works environment and is ready to play a key part in delivering critical infrastructure projects.
In this role you will manage calendars, coordinate meetings, track documents, process invoices, and support internal and external communications. You will work independently and collaboratively to streamline workflows, meet tight deadlines, and ensure compliance with administrative procedures—all while keeping multiple priorities in motion.
Recruitment Information This recruitment will be used to fill one Career Service vacancy. The selection process may also generate an eligibility pool for future vacancies for this classification, retained for 12 months from the date of establishment.
Who May Apply Applications are accepted from all interested candidates, including current King County employees and the general public. Refer to the Supplemental Information section for required application materials.
Responsibilities
Provide comprehensive administrative support including correspondence, purchasing, travel requests, document routing, and approvals.
Coordinate office logistics for construction sites, manage supplies, equipment, vehicle maintenance, and vendor services.
Process procurement tasks using Oracle and County P‑cards, reconcile invoices, and track vendor payments in line with County policies.
Maintain project records and SharePoint sites, support internal communications, and assist with internal events.
Facilitate meetings, prepare agendas and minutes, and manage scheduling and logistics.
Develop time‑saving guides and streamlined systems to support staff understanding of County and Division policies.
Serve as administrative liaison between the unit and Division, participate in Division‑wide initiatives, and collaborate on events and process improvements.
Provide backup coverage for other administrative staff and contribute to a cohesive, high‑performing team.
Perform other related construction administrative duties as assigned.
Experience, Qualifications, Knowledge, and Skills Minimum Qualifications
Two years of college‑level coursework and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience.
Ability to quickly learn and apply King County’s correspondence standards, legislative guidelines, and travel policies, or demonstration of transferable experience with similar administrative protocols.
Exceptional attention to detail in proofreading and editing documents for grammar, formatting, and clarity.
Ability to manage multiple priorities, work independently or collaboratively, and adapt to changing workflows.
Skill in organizing complex tasks, coordinating with managers and supervisors, and maintaining effective working relationships.
Proficiency in Microsoft Office 365 applications (Word, Excel, SharePoint, Teams) and Adobe Acrobat Pro.
Experience with records management systems.
Proficiency in SharePoint with ability to serve as a site administrator.
Capable of training external consultants in office processes and responding with urgency to time‑sensitive requests.
Basic accounting and math functions.
Comfortable working with individuals from diverse backgrounds, including internal staff, consultants, and the public.
Highly Desirable Qualifications
Experience as a developer and/or administrator of a SharePoint site for employee use.
Knowledge and experience in Construction Management administrative practices.
Necessary Special Requirements
Valid Washington State Driver’s License or an alternate ability to attend meetings and work sites not served by transit at varying times of the day.
Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex, gender identity, sexual orientation, pregnancy, age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Union Membership This position is represented by TEA.
Class Code 421417 Administrative Specialist III
#J-18808-Ljbffr