Inside Higher Ed
Graduate Engagement and Outreach Coordinator - Office of Graduate Education (OGE
Inside Higher Ed, Gainesville, Florida, us, 32635
Graduate Engagement and Outreach Coordinator - Office of Graduate Education (OGE)
Job No: 536748
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Health Care Administration/Support
Department: 29010801 - MD-GRADUATE STUDENT PROGRAMS
Classification Title: Administrative Spec II
Expected Salary: $50,000 - $60,000
Job Description
The Office of Graduate Education (OGE) at the College of Medicine is seeking a detail oriented and creative Graduate Engagement and Outreach Coordinator to focus on enhancing engagement and outreach through events, recruiting, and digital platforms. This role involves planning and executing a wide range of academic and professional events, serving as the primary liaison for event inquiries, and coordinating logistics, vendor selection, and policy compliance. The Graduate Engagement and Outreach Coordinator will collaborate closely with leadership, faculty, and campus partners to plan and deliver events that celebrate achievement, foster belonging, and elevate the visibility of our programs.
Responsibilities
Lead the planning and execution of a diverse portfolio of graduate education events, including seminars, workshops, recruitment visits, graduations, and award ceremonies.
Partner with OGE leadership to develop event goals, budgets, and timelines aligned with the College's strategic vision.
Oversee event logistics, vendor coordination, and on-site management to ensure seamless, high-quality experiences.
Collaborate with OGE staff to support graduate student recruitment and program outreach initiatives.
Maintain databases and tracking systems related to student progress, alumni engagement, and event participation.
Manage event-related budgets, contracts, and purchasing activities to ensure fiscal responsibility and compliance.
Coordinate with vendors and campus partners to negotiate pricing, track expenses, and reconcile payments.
Support travel and reimbursement processes for invited speakers and participants, ensuring accuracy and efficiency.
Develop and implement recruitment strategies, manage social media and website content, and ensure effective communication with stakeholders.
Qualifications
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Demonstrated training and/or experience in event and/or conference coordination and management.
Experience in managing social media platforms and creating digital marketing content.
Exceptional attention to detail and creativity in planning and executing events.
Strong logistical knowledge, self-motivation, and ability to work independently while meeting deadlines.
Ability to communicate and interact positively and effectively with faculty, staff, students, and event speakers.
Demonstrated ability to work collaboratively within a team and with external partners.
Proven ability to manage multiple competing projects or tasks simultaneously.
Ability to understand, interpret, and apply rules, regulations, policies, and procedures accurately.
Benefits
Low-cost State Health Plans: Medical, Dental, and Vision Insurance
Life and Disability Insurance
Generous Retirement Options
Comprehensive Paid Time Off Packages: includes over 10 paid holidays, as well as paid family, sick and vacation leave
Exceptional Personal and Professional Development Opportunities: UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
Tuition Assistance through the UF Employee Education Program
Public Service Loan Forgiveness (PSLF) Eligible Employer
Application Instructions
Upload your cover letter and resume.
If an accommodation due to a disability is needed to apply, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Applications must be submitted by 11:55 p.m. (ET) of the posting end date: 23 October 2025.
To apply, visit https://explore.jobs.ufl.edu/en-us/job/536748.
The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws.
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Job Description
The Office of Graduate Education (OGE) at the College of Medicine is seeking a detail oriented and creative Graduate Engagement and Outreach Coordinator to focus on enhancing engagement and outreach through events, recruiting, and digital platforms. This role involves planning and executing a wide range of academic and professional events, serving as the primary liaison for event inquiries, and coordinating logistics, vendor selection, and policy compliance. The Graduate Engagement and Outreach Coordinator will collaborate closely with leadership, faculty, and campus partners to plan and deliver events that celebrate achievement, foster belonging, and elevate the visibility of our programs.
Responsibilities
Lead the planning and execution of a diverse portfolio of graduate education events, including seminars, workshops, recruitment visits, graduations, and award ceremonies.
Partner with OGE leadership to develop event goals, budgets, and timelines aligned with the College's strategic vision.
Oversee event logistics, vendor coordination, and on-site management to ensure seamless, high-quality experiences.
Collaborate with OGE staff to support graduate student recruitment and program outreach initiatives.
Maintain databases and tracking systems related to student progress, alumni engagement, and event participation.
Manage event-related budgets, contracts, and purchasing activities to ensure fiscal responsibility and compliance.
Coordinate with vendors and campus partners to negotiate pricing, track expenses, and reconcile payments.
Support travel and reimbursement processes for invited speakers and participants, ensuring accuracy and efficiency.
Develop and implement recruitment strategies, manage social media and website content, and ensure effective communication with stakeholders.
Qualifications
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
Demonstrated training and/or experience in event and/or conference coordination and management.
Experience in managing social media platforms and creating digital marketing content.
Exceptional attention to detail and creativity in planning and executing events.
Strong logistical knowledge, self-motivation, and ability to work independently while meeting deadlines.
Ability to communicate and interact positively and effectively with faculty, staff, students, and event speakers.
Demonstrated ability to work collaboratively within a team and with external partners.
Proven ability to manage multiple competing projects or tasks simultaneously.
Ability to understand, interpret, and apply rules, regulations, policies, and procedures accurately.
Benefits
Low-cost State Health Plans: Medical, Dental, and Vision Insurance
Life and Disability Insurance
Generous Retirement Options
Comprehensive Paid Time Off Packages: includes over 10 paid holidays, as well as paid family, sick and vacation leave
Exceptional Personal and Professional Development Opportunities: UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
Tuition Assistance through the UF Employee Education Program
Public Service Loan Forgiveness (PSLF) Eligible Employer
Application Instructions
Upload your cover letter and resume.
If an accommodation due to a disability is needed to apply, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Applications must be submitted by 11:55 p.m. (ET) of the posting end date: 23 October 2025.
To apply, visit https://explore.jobs.ufl.edu/en-us/job/536748.
The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws.
#J-18808-Ljbffr