ADMINISTRATIVE SECRETARY Job at State of New Hampshire in Concord

State of New Hampshire Job Posting

Department of Transportation

Bureau of Highway Maintenance

7 Hazen Drive / Concord, NH

ADMINISTRATIVE SECRETARY

Position #20585

$17.81/hour - $23.39/hour

The State of New Hampshire, Department of Transportation, Bureau of Highway Maintenance, has a full-time vacancy for an Administrative Secretary.

SUMMARY:

To supervise clerical support staff, evaluate their performance, and to develop, and monitor the administrative and office management needs for the Highway Maintenance headquarters office in addition to supporting District administrative and clerical staff as necessary in six statewide District Offices.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 2 years of education and experience after completion of high school. Education and experience involving supervisory, office management or administrative support.

License/Certification: None

Other Requirements: Must have a telephone or acceptable means of communication

Trainee Option: Not applicable

PREFERRED QUALIFICATIONS: None

AFTER-HIRE REQUIREMENTS: Must possess or obtain Justice of the Peace/Notary Public within one year of employment.

RESPONSIBILITIES:

Prepares payment vouchers and receivables for all expenditures relating to the Bureau headquarters, and the bulk requisition of supplies and equipment for the six District Offices.

Coordinates Bureau payroll and leave balance audits as needed in NH First. Collects and audits all data regarding leave records, personnel records, and other confidential information. Prepares and processes paperwork for personnel actions for bureau staff, including employment paperwork for new hires.

Conducts research work, compiles data, reports, bid proposals, out-of-state travel requests, service contracts and resolutions for Bureau Administrator, including responses to agencies, individuals, and suppliers relative to financial expenditures. Reviews and replies to correspondence as directed.

Performs administrative secretarial duties as necessary, including word processing, filing, managing incoming calls (general public, outside vendors, other agencies and elected officials), or scheduling meetings.

Schedules work assignments for administrative support staff, including establishing work priorities, giving instruction, and reviewing work for accuracy.

Prepares written reports and visual presentations for Bureau staff as required.

Relays urgent information to appropriate authorities and responds to urgent situations in the absence of a supervisor or Bureau Administrator.

Assists the Bureau Administrator in the implementation of agency policies and procedures, including conducting research, collecting data, and reporting results to agency staff.

Monitors the training needs of clerical and supervisory staff and assists in the implementation of training procedures. Assists with the planning, preparation, logistics and operation of training sessions, conferences or workshops hosted by the Bureau.

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

The work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

For assistance creating your talent profile or applying online please contact Jim Roberg, at (603)-271-8025 or at James.G.Roberg@dot.nh.gov.

For additional information contact Alan Hanscom, Administrator, at 603-252-6417or HighwayMaintenance@dot.nh.gov.

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

https://www.das.nh.gov/hr/benefits.aspx

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

*Dental Plan at minimal cost for employees and their families ($500-$1800 value)

* Flexible Spending healthcare and childcare reimbursement accounts

*State defined benefit retirement plan and Deferred Compensation 457(b) plan

*Work/life balance flexible schedules, paid holidays and generous leave plan

*$50,000 state-paid life insurance plus additional low-cost group life insurance

*Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

https://www.das.nh.gov/jobsearch/compensation-calculator.aspx

Want the specifics? Explore the Benefits of State Employment on our website:

https://www.das.nh.gov/hr/documents/BenefitBrochure.pdf

https://www.das.nh.gov/hr/index.aspx

EOE

TDD Access: Relay NH 1-800-735-2964