Tippecanoe School Corporation
Executive Secretary- Business Office Job at Tippecanoe School Corporation in Laf
Tippecanoe School Corporation, Lafayette, IN, US, 47903
Description
Job Title: Executive Secretary for the Business Office
FLSA Classification: Hourly
Work Days: M-F
Standard Hours Per Day: 8
Work Year: 12 Month Position (252 Days) - January 1 to December 31
Salary Schedule & Benefits: See Wage Rates & Benefits Schedules
Reports to: Chief Financial Officer (CFO)
General Summary of Duties: The job of the Executive Secretary to the Business Office is done for the purpose of providing complex and confidential secretarial and administrative support to the Chief Financial Officer to assure the smooth and efficient operation of the Business Office while maintaining the district's compliance with state and federal laws and regulations with respect to accounting and personnel practices.
Requirements
Essential Functions:
Entry-Level Requirements:
Physical Requirements:
Requires the ability to sit for long periods of time.
Requires the ability to lift heavy objects at times.
Sensory Requirements:
Sensory demands include the use of the computer, which may cause eyestrain and occasional headaches. The office may be busy making it difficult to concentrate.
Environmental Factors:
The Executive Secretary may have to manage a number of projects at one time, and will be interrupted frequently to meet the needs and requests of employees, vendors, and other external agencies. The Executive Secretary may find the environment to be busy and will need excellent organization and time and stress management skills to complete the required tasks.
Job Title: Executive Secretary for the Business Office
FLSA Classification: Hourly
Work Days: M-F
Standard Hours Per Day: 8
Work Year: 12 Month Position (252 Days) - January 1 to December 31
Salary Schedule & Benefits: See Wage Rates & Benefits Schedules
Reports to: Chief Financial Officer (CFO)
General Summary of Duties: The job of the Executive Secretary to the Business Office is done for the purpose of providing complex and confidential secretarial and administrative support to the Chief Financial Officer to assure the smooth and efficient operation of the Business Office while maintaining the district's compliance with state and federal laws and regulations with respect to accounting and personnel practices.
Requirements
Essential Functions:
- Assist the Chief Financial Officer with duties as the treasurer of the Corporation.
- Screen telephone calls and serve as receptionist for the TSC Business Office.
- Oversee the payment of utilities for the school district.
- Review and record the corporation's donations.
- Assist with ordering of supplies, etc. for the central office.
- Assist Accounts Payable with invoice entry.
- Serve as support person for the central office copy/print system.
- Assist the Corporation Reception's duties when necessary.
- File monthly pay affidavits to the trustees of the TSC Building Corporations.
- Maintain construction project document files.
- Prepare monthly clinic invoices for both payment as well as billing to clinic partner.
- Post the corporation's daily deposit.
- Ensure compliance with state and federal laws and regulations with respect to school finance practices.
- Manage the destruction of public records in accordance with local and federal requirements.
- Assist the Chief Financial Officer with construction payments.
- Performs other duties and additional responsibilities as directed.
Entry-Level Requirements:
- Education/Training: High school diploma required. Preference given to individuals with post-secondary education or demonstrated knowledge of school finance.
- Experience: Job-related experience with knowledge or school finance preferred.
- Certifications &/or Licenses: IASBO certification preferred.
- Other: Ability to perform the essential functions, meet the performance aptitudes, and fulfill the physical/sensory/environmental requirements of the job (with or without reasonable accommodations) is required. Ability to become a notary.
- Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probably interactive effects and relationships.
- Human Interaction: Requires the ability to provide assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
- Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, design, and advisory data and information.
- Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentages; ability to think logically.
- Functional Reasoning: Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objectives.
- Situational Reasoning: Requires the ability to exercise the judgement, decisiveness and creativity required in situations involving the evaluation of information against measurable or verifiable criteria.
Physical Requirements:
Requires the ability to sit for long periods of time.
Requires the ability to lift heavy objects at times.
Sensory Requirements:
Sensory demands include the use of the computer, which may cause eyestrain and occasional headaches. The office may be busy making it difficult to concentrate.
Environmental Factors:
The Executive Secretary may have to manage a number of projects at one time, and will be interrupted frequently to meet the needs and requests of employees, vendors, and other external agencies. The Executive Secretary may find the environment to be busy and will need excellent organization and time and stress management skills to complete the required tasks.