University of Illinois Chicago
Program Coordinator - Faculty Affairs, College of Medicine
University of Illinois Chicago, Chicago, Illinois, United States, 60290
Program Coordinator - Faculty Affairs, College of Medicine
Hiring Department:
Administration
Location:
Chicago, IL, USA
Requisition ID:
1037309
FTE:
1
Work Schedule:
Mondays - Fridays
Shift:
Days
# of Positions:
1
Workplace Type:
Hybrid
Posting Close Date:
October 28, 2025
Salary Range:
$50,000.00 - 80,000.00 / Annual Salary
About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting‑edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report find UIC climbing in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni and is one of the largest employers in the city of Chicago.
This position is eligible for benefits, including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid Time Off, and Tuition waivers for employees and dependents.
Employee Responsibilities
Advises and provides executive support to the director of Faculty Affairs and two associate directors. Maintains an organized overview of significant college responsibilities and departmental responsibilities and deadlines related to Faculty Affairs.
Participates in the college‑level salaried promotion and tenure process, including auditing of confidential materials, coordination of committee meetings, preparing and distributing official communications, and maintaining records. Manages the review of non‑salaried promotions, including auditing of confidential materials and distributing to the college committee, preparing and distributing official communications, and maintaining records.
Supports the Faculty Development Strategic Planning subcommittees by scheduling and organizing meetings, drafting summary reports and budget requests, and coordinating related events (e.g., training sessions).
Facilitates the faculty awards cycle, including soliciting nominations, working with the faculty awards committee, announcing recipients, and collecting information annually on external awards received by faculty.
Manages planning and implementation of college‑level events related to Faculty Affairs (e.g., annual faculty meeting, new faculty orientation, faculty recognition ceremony).
Performs other related duties and participates in special projects as assigned.
Minimum Qualifications
Bachelor's degree.
Minimum of 2 years experience in academic administration, preferably in faculty affairs or higher education HR, with concurrent experience in promotion and tenure processes. A master’s degree in a related field may substitute one (1) year of work experience.
Preferred Qualifications
Excellent customer service skills and attention to detail.
Ability to work effectively independently and within a team setting.
Strong writing, interpersonal and organizational skills.
Excellent computer skills (Microsoft Office suite and other technology platforms).
Ability to prioritize and complete multiple time‑sensitive tasks.
Understanding of faculty policies and procedures.
Knowledge of and expertise in university systems and procedures (P-Card, TEM, iBuy, etc.).
Sensitivity to maintaining a high level of confidentiality in a variety of settings.
Ability to assess and measure outcomes associated with programs and workshops.
Requires on‑site presence for coordination of special events and some meetings.
Requires sitting for extended periods, standing, visual acuity, manual dexterity, and finger dexterity for computer use.
How to Apply For fullest consideration, click the “Apply Now” button and fully complete all sections of the online application, including adding your full work history with specific details of duties and responsibilities for each position held. Complete the education, licensure, certification, and language sections. Upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application. Once submitted, you cannot make changes; to revise you must withdraw and reapply. The application is open until the posting close date, and Illinois residency is required within 180 days of employment.
Equal Opportunity Employer The University of Illinois System is an equal opportunity employer, including disability and/or veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees. Request an accommodation. The university complies with all required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.
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Administration
Location:
Chicago, IL, USA
Requisition ID:
1037309
FTE:
1
Work Schedule:
Mondays - Fridays
Shift:
Days
# of Positions:
1
Workplace Type:
Hybrid
Posting Close Date:
October 28, 2025
Salary Range:
$50,000.00 - 80,000.00 / Annual Salary
About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting‑edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report find UIC climbing in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni and is one of the largest employers in the city of Chicago.
This position is eligible for benefits, including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid Time Off, and Tuition waivers for employees and dependents.
Employee Responsibilities
Advises and provides executive support to the director of Faculty Affairs and two associate directors. Maintains an organized overview of significant college responsibilities and departmental responsibilities and deadlines related to Faculty Affairs.
Participates in the college‑level salaried promotion and tenure process, including auditing of confidential materials, coordination of committee meetings, preparing and distributing official communications, and maintaining records. Manages the review of non‑salaried promotions, including auditing of confidential materials and distributing to the college committee, preparing and distributing official communications, and maintaining records.
Supports the Faculty Development Strategic Planning subcommittees by scheduling and organizing meetings, drafting summary reports and budget requests, and coordinating related events (e.g., training sessions).
Facilitates the faculty awards cycle, including soliciting nominations, working with the faculty awards committee, announcing recipients, and collecting information annually on external awards received by faculty.
Manages planning and implementation of college‑level events related to Faculty Affairs (e.g., annual faculty meeting, new faculty orientation, faculty recognition ceremony).
Performs other related duties and participates in special projects as assigned.
Minimum Qualifications
Bachelor's degree.
Minimum of 2 years experience in academic administration, preferably in faculty affairs or higher education HR, with concurrent experience in promotion and tenure processes. A master’s degree in a related field may substitute one (1) year of work experience.
Preferred Qualifications
Excellent customer service skills and attention to detail.
Ability to work effectively independently and within a team setting.
Strong writing, interpersonal and organizational skills.
Excellent computer skills (Microsoft Office suite and other technology platforms).
Ability to prioritize and complete multiple time‑sensitive tasks.
Understanding of faculty policies and procedures.
Knowledge of and expertise in university systems and procedures (P-Card, TEM, iBuy, etc.).
Sensitivity to maintaining a high level of confidentiality in a variety of settings.
Ability to assess and measure outcomes associated with programs and workshops.
Requires on‑site presence for coordination of special events and some meetings.
Requires sitting for extended periods, standing, visual acuity, manual dexterity, and finger dexterity for computer use.
How to Apply For fullest consideration, click the “Apply Now” button and fully complete all sections of the online application, including adding your full work history with specific details of duties and responsibilities for each position held. Complete the education, licensure, certification, and language sections. Upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application. Once submitted, you cannot make changes; to revise you must withdraw and reapply. The application is open until the posting close date, and Illinois residency is required within 180 days of employment.
Equal Opportunity Employer The University of Illinois System is an equal opportunity employer, including disability and/or veteran status, and complies with all applicable state and federal employment mandates. The university provides accommodations to applicants and employees. Request an accommodation. The university complies with all required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.
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