Cosette Pharmaceuticals, Inc.
REMOTE- Executive Assistant File Clerk (DAY OR NIGHT SHIFT)
Cosette Pharmaceuticals, Inc., Bridgewater, Massachusetts, us, 02324
REMOTE- Executive Assistant File Clerk (DAY OR NIGHT SHIFT)
We are seeking a highly organized, detail-oriented, and proactive Remote Executive Assistant File Clerk Intern to support our executive team. This internship is ideal for someone looking to gain real-world administrative and executive support experience in a fast-paced, virtual work environment. Key Responsibilities
Provide remote administrative support to executives, including calendar management, email correspondence, and task coordination. Schedule meetings, appointments, and video calls across multiple time zones. Prepare and edit documents, reports, and presentations. Conduct internet research and compile information as requested. Administrative & Executive Support
Manage calendars, schedule meetings, and coordinate appointments across departments. Track due dates and associated work projects, ensuring timely follow‑up and project completion. Communicate effectively with internal and external stakeholders.
Academic & Program Support
Audit Canvas LMS course shells for upcoming semesters. Support quality assurance processes and compliance with course materials and program delivery. Assist with practicum placement coordination and documentation. Support HR processes for new faculty onboarding.
Project & Data Management
Work independently with self‑directed oversight of project details and timelines, ensuring alignment with strategic goals. Calculate data, develop reports, and maintain accurate records. Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting. Leverage Microsoft Copilot tools to enhance productivity and workflow. Comfort with evolving digital tools and platforms.
Collaboration & Communication
Interact professionally across departments and with external partners. Provide excellent customer service to students, faculty, administrators, and the public. Communicate effectively with graduate administrators, students, and faculty.
Assist with organizing digital files and maintaining databases. Help with personal assistant tasks (e.g., booking travel, reservations, or follow‑ups). Attend virtual meetings and take clear, actionable meeting notes. Communicate with internal team members and external contacts in a professional manner. Requirements
Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field. Excellent written and verbal communication skills. Strong organizational and time management skills. Comfortable with remote collaboration tools (e.g., Google Workspace, Zoom, Slack, Microsoft Teams). Detail‑oriented with the ability to multitask and meet deadlines. A proactive attitude with a willingness to learn and take initiative. Preferred Skills (Bonus, Not Required)
Familiarity with productivity tools like Trello, Asana, Notion, or Calendly. Experience working remotely or in a virtual internship. Basic knowledge of social media or content creation. What You’ll Gain
Hands‑on experience supporting executive‑level professionals. Exposure to business operations, project coordination, and remote workflows. Mentorship and career development opportunities. A letter of recommendation upon successful completion of the internship. Desired Experience
Minimum of 1-2 years of experience in a similar position. Experience working in a fast‑paced environment. Experience supporting multiple executives or managers. Salary & Benefits
Salary Range: $45,000 - $100,000 per year. Remote work opportunity. Health insurance benefits. Paid time off. Career development opportunities.
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We are seeking a highly organized, detail-oriented, and proactive Remote Executive Assistant File Clerk Intern to support our executive team. This internship is ideal for someone looking to gain real-world administrative and executive support experience in a fast-paced, virtual work environment. Key Responsibilities
Provide remote administrative support to executives, including calendar management, email correspondence, and task coordination. Schedule meetings, appointments, and video calls across multiple time zones. Prepare and edit documents, reports, and presentations. Conduct internet research and compile information as requested. Administrative & Executive Support
Manage calendars, schedule meetings, and coordinate appointments across departments. Track due dates and associated work projects, ensuring timely follow‑up and project completion. Communicate effectively with internal and external stakeholders.
Academic & Program Support
Audit Canvas LMS course shells for upcoming semesters. Support quality assurance processes and compliance with course materials and program delivery. Assist with practicum placement coordination and documentation. Support HR processes for new faculty onboarding.
Project & Data Management
Work independently with self‑directed oversight of project details and timelines, ensuring alignment with strategic goals. Calculate data, develop reports, and maintain accurate records. Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting. Leverage Microsoft Copilot tools to enhance productivity and workflow. Comfort with evolving digital tools and platforms.
Collaboration & Communication
Interact professionally across departments and with external partners. Provide excellent customer service to students, faculty, administrators, and the public. Communicate effectively with graduate administrators, students, and faculty.
Assist with organizing digital files and maintaining databases. Help with personal assistant tasks (e.g., booking travel, reservations, or follow‑ups). Attend virtual meetings and take clear, actionable meeting notes. Communicate with internal team members and external contacts in a professional manner. Requirements
Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field. Excellent written and verbal communication skills. Strong organizational and time management skills. Comfortable with remote collaboration tools (e.g., Google Workspace, Zoom, Slack, Microsoft Teams). Detail‑oriented with the ability to multitask and meet deadlines. A proactive attitude with a willingness to learn and take initiative. Preferred Skills (Bonus, Not Required)
Familiarity with productivity tools like Trello, Asana, Notion, or Calendly. Experience working remotely or in a virtual internship. Basic knowledge of social media or content creation. What You’ll Gain
Hands‑on experience supporting executive‑level professionals. Exposure to business operations, project coordination, and remote workflows. Mentorship and career development opportunities. A letter of recommendation upon successful completion of the internship. Desired Experience
Minimum of 1-2 years of experience in a similar position. Experience working in a fast‑paced environment. Experience supporting multiple executives or managers. Salary & Benefits
Salary Range: $45,000 - $100,000 per year. Remote work opportunity. Health insurance benefits. Paid time off. Career development opportunities.
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