Pocketbook Agency
Office & Executive Assistant for Private Equity Firm
Pocketbook Agency, New York, New York, us, 10261
A private equity firm in Midtown Manhattan is seeking a highly organized and proactive
Office Manager
to join their team. This individual will oversee the day-to-day operations of the office, ensuring a seamless and professional environment for both employees and guests. Key Responsibilities: Oversee daily office operations to maintain a clean, organized, and welcoming environment. Manage an office build-out project, including coordination with contractors, vendors, and internal stakeholders. Monitor and order office and grocery supplies; oversee 3x weekly office lunch orders. Manage vendor relationships, including cleaning services, building maintenance, and property management. Oversee security and guest management, including visitor entry and check-in. Manage conference room calendar and ensure meetings run smoothly and on schedule. Oversee guest workspaces/hoteling availability for visiting staff and guests. Assist with onsite events, such as happy hours and team gatherings. Provide light IT support, including setting up AV and Zoom meetings. Handle incoming/outgoing mail, deliveries, and courier services. Requirements: 4–6 years of experience in office management, reception, or administrative support (Private Equity or related industries preferred). Strong communication, organizational, and multitasking skills. Professional, friendly demeanor with excellent interpersonal skills. Proactive, detail-oriented, and able to work independently. Proficiency in Microsoft Office and Zoom. Compensation: Up to $120,000 base salary + bonus Location:
Fully onsite, Monday–Friday in Midtown Manhattan Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Venture Capital and Private Equity Principals
#J-18808-Ljbffr
Office Manager
to join their team. This individual will oversee the day-to-day operations of the office, ensuring a seamless and professional environment for both employees and guests. Key Responsibilities: Oversee daily office operations to maintain a clean, organized, and welcoming environment. Manage an office build-out project, including coordination with contractors, vendors, and internal stakeholders. Monitor and order office and grocery supplies; oversee 3x weekly office lunch orders. Manage vendor relationships, including cleaning services, building maintenance, and property management. Oversee security and guest management, including visitor entry and check-in. Manage conference room calendar and ensure meetings run smoothly and on schedule. Oversee guest workspaces/hoteling availability for visiting staff and guests. Assist with onsite events, such as happy hours and team gatherings. Provide light IT support, including setting up AV and Zoom meetings. Handle incoming/outgoing mail, deliveries, and courier services. Requirements: 4–6 years of experience in office management, reception, or administrative support (Private Equity or related industries preferred). Strong communication, organizational, and multitasking skills. Professional, friendly demeanor with excellent interpersonal skills. Proactive, detail-oriented, and able to work independently. Proficiency in Microsoft Office and Zoom. Compensation: Up to $120,000 base salary + bonus Location:
Fully onsite, Monday–Friday in Midtown Manhattan Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Venture Capital and Private Equity Principals
#J-18808-Ljbffr