City of Ontario, CA
Administrative Intern - Financial Services
City of Ontario, CA, Ontario, California, United States, 91764
Salary:
$21.18 - $26.45 Hourly Location :
Ontario, CA Job Type:
Part-Time Job Number:
070224 Admin Intern - Finance Department:
Financial Services Administration Opening Date:
07/11/2024 Closing Date:
Continuous FLSA:
Non-Exempt Bargaining Unit:
PT
The Position Start your career in
FINANCE
with the City of Ontario!
Administrative Intern - Financial Services The City of Ontario re
serves the right, if necessary, to close the recruitment at any time and without notice. As such, applicants are encouraged to submit an application as soon as possible. Do you think numbers are fun? Are you a numbers person with an eye for detail? Do you enjoy analyzing data and reports? Are you interested in gaining valuable experience in the field of Financial Services like Accounting, Accounts Payable, and Purchasing? If so, the City of Ontario has the perfect position for you! The Financial Services Agency invites you to apply to join the team as a Finance Intern.
As the Administrative Intern also referred to as the Finance Intern, your primary duties will be to assist in and complete a wide variety of administrative, technical, and relevant assignments in support of the Financial Services Agency. The Finance Intern performs entry level analytical work under the mentorship of experienced professionals. In addition, you will have the opportunity to learn about and experience all the functions performed by our Financial Services Team.
The Ideal Candidate
The ideal candidate for this position will possess an innovative mindset, an eagerness to learn, excellent oral and written communication skills, strong interpersonal skills, and be customer service oriented. Additionally, the successful candidate will be a model for the City's Approach to Public Service - Commitment to the Community, Achieving Excellence Through Teamwork, and Doing the Right Thing the Right Way - and emulate the qualities of a
5 Tool Player
- Leader, Thinker, Operator, Communicator, and Public Servant.
The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.
The following procedures will apply: Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process. The Financial Services Agency
The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial, budget development, procurement, accounting, payroll, and revenue services. The Agency's service objective is to direct the financial affairs of the City of Ontario, under the direction provided by the Mayor and City Council through their goals and objectives, in a timely, accurate, cost effective, and efficient manner. Financial Services Agency includes the following divisions: Accounting, Accounts Payable, Business License/Central Cashiering, Budget/Revenue/Grant Management, Accounts Receivable, Investments, Debt Management, Payroll, Purchasing, and Special Districts/ Development Impact Fee (DIF) Administration. The City of Ontario
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as the other links to learn more about the City:
State of the City
The Ontario Plan Smart Ontario
Downtown Ontario Examples of Essential Functions The essential functions typically performed by the
Administrative Intern assigned to the Financial Services Agency
include the following:
Assists members of the management, professional and technical staff by performing administrative assignments. Performs preliminary administrative analysis on financial data and assists in the preparation of financial reports. Gathers and tabulates data. Reviews and summarizes publications and documents. Responds to requests for information. Qualification Guidelines Education Equivalent to completion of two (2) years of college with major course work in Finance, Accounting, Business Administration, or a closely related field.
Proof of successful completion of the required education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. NOTE:
Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification. Licenses Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required. Desirable Current enrollment in upper division courses of a bachelor's degree program in Finance, Accounting, Business Administration, or a related field. Previous work or internship experience with a municipality or government agency.
Supplemental Information How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
List any relevant experience and education that demonstrates that you qualify for the position. List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE:
Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification
If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.
Application Process Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources Agency if you have any questions regarding the application process. Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. List all periods of employment, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). List any experience that may help you to qualify for the position. List separately each position held, including different positions with the same employer. Resumes may be included but will not substitute for the employment history section. Failure to complete these sections may result in the rejection of your application. Supplemental Questions To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile. Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our page. The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here
Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here: 01
The information on your application and the following supplemental questionnaire will be used in the evaluation of your qualifications. Detailed responses should be provided in order to ensure that your qualifications are properly considered. If the item does not apply, please enter N/A. By continuing you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.
Yes No
02
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification. If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.Please indicate that you have read the statement above by selecting "Yes."
Yes No
03
Which of the following best describes your highest related level of education?
High School Diploma or Equivalent Some College Coursework, No Degree Associate's Degree Bachelor's Degree Master's Degree
04
If you selected "Some College Coursework, No Degree Received" or "degree and additional coursework" in question 3, how many credit hours have you completed? Select the Quarter/Semester hours that best describe your completed coursework. If you did not, select, N/A.
N/A 4 Quarter hours/3 Semester hours 8 Quarter hours/5 Semester hours 12 Quarter hours/8 Semester hours 16 Quarter hours/11 Semester hours 20 Quarter hours/13 Semester hours 24 Quarter hours/16 Semester hours 28 Quarter hours/19 Semester hours 32 Quarter hours/21 Semester hours 36 Quarter hours/24 Semester hours 40 Quarter hours/27 Semester hours 44 Quarter hours/29 Semester hours 45-68 Quarter hours/30-45 Semester hours 69-95 Quarter hours/46-63 Semester hours 96-143 Quarter hours/64-95 Semester hours 144-191 Quarter hours/96-127 Semester hours 192-239 Quarter hours/128-159 Semester hours
05
Indicate any of the following Financial functions that you are interest in learning about and gaining experience in.
Accounting Accounts Receivable Accounts Payable Payroll Budget Purchasing Special Districts Investments
06
Briefly tell us about your interest in Financial Services, what you hope to gain from this internship and how it will benefit your future career/education goals. Required Question
$21.18 - $26.45 Hourly Location :
Ontario, CA Job Type:
Part-Time Job Number:
070224 Admin Intern - Finance Department:
Financial Services Administration Opening Date:
07/11/2024 Closing Date:
Continuous FLSA:
Non-Exempt Bargaining Unit:
PT
The Position Start your career in
FINANCE
with the City of Ontario!
Administrative Intern - Financial Services The City of Ontario re
serves the right, if necessary, to close the recruitment at any time and without notice. As such, applicants are encouraged to submit an application as soon as possible. Do you think numbers are fun? Are you a numbers person with an eye for detail? Do you enjoy analyzing data and reports? Are you interested in gaining valuable experience in the field of Financial Services like Accounting, Accounts Payable, and Purchasing? If so, the City of Ontario has the perfect position for you! The Financial Services Agency invites you to apply to join the team as a Finance Intern.
As the Administrative Intern also referred to as the Finance Intern, your primary duties will be to assist in and complete a wide variety of administrative, technical, and relevant assignments in support of the Financial Services Agency. The Finance Intern performs entry level analytical work under the mentorship of experienced professionals. In addition, you will have the opportunity to learn about and experience all the functions performed by our Financial Services Team.
The Ideal Candidate
The ideal candidate for this position will possess an innovative mindset, an eagerness to learn, excellent oral and written communication skills, strong interpersonal skills, and be customer service oriented. Additionally, the successful candidate will be a model for the City's Approach to Public Service - Commitment to the Community, Achieving Excellence Through Teamwork, and Doing the Right Thing the Right Way - and emulate the qualities of a
5 Tool Player
- Leader, Thinker, Operator, Communicator, and Public Servant.
The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.
The following procedures will apply: Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process. The Financial Services Agency
The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial, budget development, procurement, accounting, payroll, and revenue services. The Agency's service objective is to direct the financial affairs of the City of Ontario, under the direction provided by the Mayor and City Council through their goals and objectives, in a timely, accurate, cost effective, and efficient manner. Financial Services Agency includes the following divisions: Accounting, Accounts Payable, Business License/Central Cashiering, Budget/Revenue/Grant Management, Accounts Receivable, Investments, Debt Management, Payroll, Purchasing, and Special Districts/ Development Impact Fee (DIF) Administration. The City of Ontario
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as the other links to learn more about the City:
State of the City
The Ontario Plan Smart Ontario
Downtown Ontario Examples of Essential Functions The essential functions typically performed by the
Administrative Intern assigned to the Financial Services Agency
include the following:
Assists members of the management, professional and technical staff by performing administrative assignments. Performs preliminary administrative analysis on financial data and assists in the preparation of financial reports. Gathers and tabulates data. Reviews and summarizes publications and documents. Responds to requests for information. Qualification Guidelines Education Equivalent to completion of two (2) years of college with major course work in Finance, Accounting, Business Administration, or a closely related field.
Proof of successful completion of the required education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. NOTE:
Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification. Licenses Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required. Desirable Current enrollment in upper division courses of a bachelor's degree program in Finance, Accounting, Business Administration, or a related field. Previous work or internship experience with a municipality or government agency.
Supplemental Information How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
List any relevant experience and education that demonstrates that you qualify for the position. List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE:
Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification
If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.
Application Process Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources Agency if you have any questions regarding the application process. Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. List all periods of employment, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). List any experience that may help you to qualify for the position. List separately each position held, including different positions with the same employer. Resumes may be included but will not substitute for the employment history section. Failure to complete these sections may result in the rejection of your application. Supplemental Questions To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile. Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our page. The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here
Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here: 01
The information on your application and the following supplemental questionnaire will be used in the evaluation of your qualifications. Detailed responses should be provided in order to ensure that your qualifications are properly considered. If the item does not apply, please enter N/A. By continuing you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.
Yes No
02
All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification. If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035.Please indicate that you have read the statement above by selecting "Yes."
Yes No
03
Which of the following best describes your highest related level of education?
High School Diploma or Equivalent Some College Coursework, No Degree Associate's Degree Bachelor's Degree Master's Degree
04
If you selected "Some College Coursework, No Degree Received" or "degree and additional coursework" in question 3, how many credit hours have you completed? Select the Quarter/Semester hours that best describe your completed coursework. If you did not, select, N/A.
N/A 4 Quarter hours/3 Semester hours 8 Quarter hours/5 Semester hours 12 Quarter hours/8 Semester hours 16 Quarter hours/11 Semester hours 20 Quarter hours/13 Semester hours 24 Quarter hours/16 Semester hours 28 Quarter hours/19 Semester hours 32 Quarter hours/21 Semester hours 36 Quarter hours/24 Semester hours 40 Quarter hours/27 Semester hours 44 Quarter hours/29 Semester hours 45-68 Quarter hours/30-45 Semester hours 69-95 Quarter hours/46-63 Semester hours 96-143 Quarter hours/64-95 Semester hours 144-191 Quarter hours/96-127 Semester hours 192-239 Quarter hours/128-159 Semester hours
05
Indicate any of the following Financial functions that you are interest in learning about and gaining experience in.
Accounting Accounts Receivable Accounts Payable Payroll Budget Purchasing Special Districts Investments
06
Briefly tell us about your interest in Financial Services, what you hope to gain from this internship and how it will benefit your future career/education goals. Required Question