Accounting Technician Job at ReadyOntario in Ontario

The Ideal Candidate

The ideal candidate will be a highly organized individual with exceptional attention to detail. They possess strong communication skills with the desire to provide exceptional customer service. Capable of managing a high volume of work within tight deadlines, they also excel in building and maintaining positive interpersonal and working relationships. Additionally, the successful candidate will embody the City’s mission and vision as well as the qualities of a Five Tool Player - Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City's Customer Service Philosophy – Empathy, Respect, and Problem Solving.

Recruitment Procedures

• The City reserves the right to limit the number of external applications accepted to the first one hundred (100) qualified applications.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City , will be invited to participate further in the selection process.
• Separate Promotional and Open (external) Eligibility Lists will be established.
• The Promotional Eligibility List will be comprised of current City employees (full or part-time) whose qualifications best meet or exceed the requirements of the position and successfully complete any required selection processes.
• The Open Eligibility List will consist of external applicants whose qualifications best meet or exceed the requirements of the position and successfully complete any required selection processes.
• The hiring department will consider the Promotional Eligibility List prior to considering candidates on the Open Eligibility List.

The Financial Services Agency

The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial affairs, budget development, procurement, accounting, payroll, and revenue services. The Agency’s service objective is to direct the financial affairs of the City of Ontario, under the direction of the Mayor and City Council, in a timely, accurate, cost-effective, and efficient manner. The Agency includes the following divisions: Accounting, Accounts Payable, Business License/ Central Cashiering, Budget/Revenue/Grant Management, Accounts Receivable, Investments, Debt Management, Payroll, Purchasing, and Special Districts/Development Impact Fee Administration.

Essential Functions

The essential functions typically performed by the Accounting Technician include the following:

• Performs technical and administrative accounting support work in areas such as general accounting, accounts payable, accounts receivable, revenue, fund accounting, capital assets, budgeting, auditing, and financial reporting.
• Establishes and maintains accounting and subsidiary records, reconciles ledgers, and prepares routine adjusting and closing entries, including year‑end accruals.
• Classifies, records, and processes a variety of accounting transactions in compliance with Generally Accepted Accounting Principles (GAAP), City policies, and applicable regulations.
• Assists in the preparation and review of schedules, statements, and various financial or statistical reports.
• Receives and processes claims for payment; verifies invoices against purchase orders and supporting documentation.
• Produces, records, and issues checks or electronic payments to satisfy the City’s obligations.
• Reviews and approves Bank Exception Positive Pay transactions to ensure accuracy and prevent unauthorized disbursements.
• Assists with the approval process of financial transactions, including vendor payments, employee reimbursements, encumbrances/obligations, requisitions and change orders, accounting adjustments, and cash receipts.
• Assists with the management of the citywide collection process for delinquent miscellaneous accounts receivable and prepares related reconciliations; supports the review of bankruptcy claims and the billing and collection of payments for the City’s claims.
• Coordinates and reconciles daily cash receipts; prepares bank and debt service, and trustee account reconciliations; and performs financial computations and reconciliations involving specialized financial data.
• Assists with the preparation of periodic and special reports using the City’s Enterprise Resource Planning (ERP) system for internal and external stakeholders.
• Provides technical information, guidance, and assistance to other City departments and staff.
• Assists with procurement of goods and services related to the area of assignment.
• May assist in the preparation and review of budgetary reports.
• Performs other related duties as assigned.

Education

High school diploma or equivalent.

Experience

Two or more years of experience in accounts payables, accounts receivables, general accounting or a closely related field. An associate’s degree from an accredited college or university in Accounting, Finance, or a closely related field may substitute for one year of required experience. A bachelor’s degree from an accredited college or university in Accounting, Finance, or a closely related field may substitute for all but six months of the required experience.

Proof of Education

Proof of education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include unofficial transcripts, official transcripts, photos and/or photocopies of institutional degree/certifications. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Desirable Qualities

Bachelor's degree from an accredited college or university in Accounting, Finance, or a closely related field. Proficiency in Microsoft Excel. Experience utilizing an Enterprise Resource Planning (ERP) system such as Workday.

How to Apply

Apply online by clicking on the Apply link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account; otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

Applications must be properly completed; otherwise, they may be rejected.

Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function to attach copies of the requested certification(s). Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Supplemental Questions

To complete your application for this position, you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Contact

Emails from the City of Ontario will come from @ontarioca.gov or governmentjobs.com. If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.

Frequently Asked Questions

For additional questions regarding the application process, refer to the frequently asked questions page.