University of Chicago
Clinical Trial Financial Coordinator
University of Chicago, Chicago, Illinois, United States, 60290
Clinical Trial Financial Coordinator
– University of Chicago
Join the Office of Clinical Research (OCR) at The University of Chicago to support clinical research infrastructure, promoting collaboration, communication, and compliance across the Biological Sciences Division and UChicago Medicine.
Job Summary The Clinical Trial Financial Coordinator provides administrative and financial support in an intensive customer-service environment within the Biological Sciences Division Clinical Trial Financial Group (CTFG). This role reports to the Associate Director of CTFG and is critical in supporting CTFG and BSD leadership.
Responsibilities
Responsible for timely routing and management of Confidentiality Disclosure Agreements (CDAs) through execution.
Assist Budget and Contract Managers by ensuring start-up documents are received and ready for routing in CTMS.
Assist Amendment Managers to process protocol and contract amendments.
Request sponsor amendments for performance dates extensions and PI changes.
Work with the Director and BCMs to keep routing, pending, and tracking data accurate.
Create accounts and work within Oracle Cloud ERP.
Allocate, authorize, monitor, and control expenses.
Facilitate check and wire-transfer deposits and invoicing for industry-funded clinical trials.
Maintain accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System) and OnCore.
Assist Financial Managers with reconciliation and close-out of terminated clinical-trial FAS accounts.
Maintain, reconcile, and correct account errors.
Process clinical research and core bills for payment.
Communicate regularly with study staff on accrual tracking.
Maintain central CTFG tracking system for VETS and Oracle and complete data entry in AURA.
Collaborate with administrators on procurement, including purchases, requisitions, and reimbursements.
Allocate and authorize expenditures.
Possibly manage financial and administrative aspects of sponsored project proposal prep, submission, and post-award grant administration.
Assist FMs in relations and communications with funding agencies and subcontractors.
Monitor expenditures on ~650 active faculty accounts.
Propose and implement solutions to discovered problems per policy and procedure.
Compare actual spending to original budget, identifying variances, especially in faculty salary.
Develop working knowledge of university policies, procedures, and funding agency requirements.
Serve as a resource to faculty and staff within the Division.
Create and maintain Excel spreadsheets and Access databases for clinical-trial finance tracking.
Assist in reviewing applications against university guidelines, drafting progress reports, non-competing applications, amendments, and budgeting.
Prepare grant reports, trend analysis, and straightforward post-award activities such as account creation, regulatory monitoring, salary allocations, effort reporting, budget projections, cost allocations, equipment inventory, invoice prep, grant closing, and account closing.
Perform other related duties as needed.
Education & Qualifications Minimum Qualifications:
College or university degree in a related field.
Work Experience:
Minimum of 2 years experience in a related discipline. Preferred experience: 2+ years.
Preferred Competencies:
Strong computer skills (word processing, database management, spreadsheet).
Excellent verbal and written communication.
Attention to detail.
Flexibility and adaptability.
Knowledge of general accounting standards and auditing.
Strong organizational, financial, and analytic skills.
Research problem solutions and propose improvements.
Initiative in process and system improvement.
Sound judgment, discretion, and tact.
Time-management and multi-tasking capability.
Collaboration with individuals across the division and university.
Knowledge of research methods and funding sources (preferred).
Knowledge of clinical trials (preferred).
Knowledge of federal and non-federal regulations for grant management (preferred).
Knowledge of fund accounting and familiarity with federal/non-federal grant and contract policies (preferred).
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (preferred)
Compensation Hourly pay range: $31.25 – $38.46.
Benefits Eligibility Yes. The University of Chicago offers a broad range of benefits, including health, retirement, and paid time off. For details, see the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected categories. All offers are contingent upon background checks. For accommodations, contact 773‑702‑5800 or use the Applicant Inquiry Form.
#J-18808-Ljbffr
– University of Chicago
Join the Office of Clinical Research (OCR) at The University of Chicago to support clinical research infrastructure, promoting collaboration, communication, and compliance across the Biological Sciences Division and UChicago Medicine.
Job Summary The Clinical Trial Financial Coordinator provides administrative and financial support in an intensive customer-service environment within the Biological Sciences Division Clinical Trial Financial Group (CTFG). This role reports to the Associate Director of CTFG and is critical in supporting CTFG and BSD leadership.
Responsibilities
Responsible for timely routing and management of Confidentiality Disclosure Agreements (CDAs) through execution.
Assist Budget and Contract Managers by ensuring start-up documents are received and ready for routing in CTMS.
Assist Amendment Managers to process protocol and contract amendments.
Request sponsor amendments for performance dates extensions and PI changes.
Work with the Director and BCMs to keep routing, pending, and tracking data accurate.
Create accounts and work within Oracle Cloud ERP.
Allocate, authorize, monitor, and control expenses.
Facilitate check and wire-transfer deposits and invoicing for industry-funded clinical trials.
Maintain accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System) and OnCore.
Assist Financial Managers with reconciliation and close-out of terminated clinical-trial FAS accounts.
Maintain, reconcile, and correct account errors.
Process clinical research and core bills for payment.
Communicate regularly with study staff on accrual tracking.
Maintain central CTFG tracking system for VETS and Oracle and complete data entry in AURA.
Collaborate with administrators on procurement, including purchases, requisitions, and reimbursements.
Allocate and authorize expenditures.
Possibly manage financial and administrative aspects of sponsored project proposal prep, submission, and post-award grant administration.
Assist FMs in relations and communications with funding agencies and subcontractors.
Monitor expenditures on ~650 active faculty accounts.
Propose and implement solutions to discovered problems per policy and procedure.
Compare actual spending to original budget, identifying variances, especially in faculty salary.
Develop working knowledge of university policies, procedures, and funding agency requirements.
Serve as a resource to faculty and staff within the Division.
Create and maintain Excel spreadsheets and Access databases for clinical-trial finance tracking.
Assist in reviewing applications against university guidelines, drafting progress reports, non-competing applications, amendments, and budgeting.
Prepare grant reports, trend analysis, and straightforward post-award activities such as account creation, regulatory monitoring, salary allocations, effort reporting, budget projections, cost allocations, equipment inventory, invoice prep, grant closing, and account closing.
Perform other related duties as needed.
Education & Qualifications Minimum Qualifications:
College or university degree in a related field.
Work Experience:
Minimum of 2 years experience in a related discipline. Preferred experience: 2+ years.
Preferred Competencies:
Strong computer skills (word processing, database management, spreadsheet).
Excellent verbal and written communication.
Attention to detail.
Flexibility and adaptability.
Knowledge of general accounting standards and auditing.
Strong organizational, financial, and analytic skills.
Research problem solutions and propose improvements.
Initiative in process and system improvement.
Sound judgment, discretion, and tact.
Time-management and multi-tasking capability.
Collaboration with individuals across the division and university.
Knowledge of research methods and funding sources (preferred).
Knowledge of clinical trials (preferred).
Knowledge of federal and non-federal regulations for grant management (preferred).
Knowledge of fund accounting and familiarity with federal/non-federal grant and contract policies (preferred).
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (preferred)
Compensation Hourly pay range: $31.25 – $38.46.
Benefits Eligibility Yes. The University of Chicago offers a broad range of benefits, including health, retirement, and paid time off. For details, see the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected categories. All offers are contingent upon background checks. For accommodations, contact 773‑702‑5800 or use the Applicant Inquiry Form.
#J-18808-Ljbffr