Aztec Shops, Ltd.
Full Time - Accounts Payable Technician Lead
Aztec Shops, Ltd., San Diego, California, United States, 92189
Full Time - Accounts Payable Technician Lead
Join to apply for the
Full Time - Accounts Payable Technician Lead
role at
Aztec Shops, Ltd. The Accounts Payable Technician Lead oversees the daily operations of the accounts payable function, supervising a team. This position ensures accurate and timely processing of invoices and payments, adherence to company policies, state and federal regulations, and supports fiscal accountability within the organization. The Lead serves as a working lead, handling complex transactions, providing guidance and training to staff, and ensuring high-quality customer service to internal and external stakeholders.
Responsibilities
Supervise, train and evaluate the accounts payable staff, delegating workload and monitoring performance.
Oversee daily accounts payable operations, including invoice processing, vendor payments, expense reimbursements, purchase order creation, and credit reconciliations.
Review and approve payment batches, journal entries, and account reconciliations for accuracy and compliance.
Review and approve weekly check runs, Automated Clearing House (ACH) payments, and wire transfers.
Approve and establish new vendors in the accounting system and maintain the vendor database in accordance with company policy and procedure.
Review, code, and enter invoices and payment requests into the accounting system.
Assist with month end and year end closing processes, audits and financial reporting.
Responsible for preparing 1099 filings and reports for vendors, contractors and government agencies.
Responsible for tracking and reconciling deposits and expenses for all conference groups.
Responsible for the oversight and administration of the Purchasing Card Program.
Maintain vendor relationships, resolving payment discrepancies, disputes, or escalations.
Develop, recommend, and implement improvements to accounts payable procedures and internal controls.
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
Other duties as assigned.
Qualifications MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
Associate’s degree in accounting, business or related field preferred; plus at least three years of increasingly responsible accounts payable or accounting experience, including at least 1 year in a lead or supervisory role, at a mid-sized company; or equivalent combination of education and experience.
Demonstrated knowledge of accounting principles and high degree of attention to detail. Requires understanding of financial record-keeping methods, procedures and practices. Ability to multitask, prioritize workload, complete tasks independently, and meet deadlines. Proficiency in understanding and use of personal computers.
Minimum Qualifications
Language Skills:
Strong verbal and written communication in English is essential for clearly conveying financial information, collaborating with team members and interacting with stakeholders.
Mathematical Skills:
Understanding of financial record-keeping methods, calculations of discounts, interest, and percentages; ability to apply basic math and algebra.
Reasoning Ability:
Ability to carry out instructions and solve problems in standardized situations.
Manual Dexterity:
Must be able to utilize a computer and operate office equipment.
Physical Demands:
Sedentary work with ability to operate office equipment; occasional lifting up to 10 pounds.
Working Conditions, Background Checks & Equal Employment Opportunity Work is regularly performed in a traditional office setting with moderate noise. A background check will be conducted after a conditional offer of employment and must be satisfactorily completed prior to employment. Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Depending on the role, additional checks (e.g., credit report, motor vehicle report, verification of professional licenses) may be conducted.
Aztec Shops Ltd. complies with all applicable federal, state and local laws, including the California Fair Chance Act. Aztec Shops is an equal opportunity employer and maintains a nondiscrimination policy prohibiting unlawful discrimination, harassment, and retaliation in all programs and practices. We are committed to fostering an inclusive culture and ensuring access to opportunities for all individuals.
Job Details
Seniority level:
Mid-Senior level
Employment type:
Full-time
Job function:
Accounting/Auditing and Finance
Industries:
Retail
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Join to apply for the
Full Time - Accounts Payable Technician Lead
role at
Aztec Shops, Ltd. The Accounts Payable Technician Lead oversees the daily operations of the accounts payable function, supervising a team. This position ensures accurate and timely processing of invoices and payments, adherence to company policies, state and federal regulations, and supports fiscal accountability within the organization. The Lead serves as a working lead, handling complex transactions, providing guidance and training to staff, and ensuring high-quality customer service to internal and external stakeholders.
Responsibilities
Supervise, train and evaluate the accounts payable staff, delegating workload and monitoring performance.
Oversee daily accounts payable operations, including invoice processing, vendor payments, expense reimbursements, purchase order creation, and credit reconciliations.
Review and approve payment batches, journal entries, and account reconciliations for accuracy and compliance.
Review and approve weekly check runs, Automated Clearing House (ACH) payments, and wire transfers.
Approve and establish new vendors in the accounting system and maintain the vendor database in accordance with company policy and procedure.
Review, code, and enter invoices and payment requests into the accounting system.
Assist with month end and year end closing processes, audits and financial reporting.
Responsible for preparing 1099 filings and reports for vendors, contractors and government agencies.
Responsible for tracking and reconciling deposits and expenses for all conference groups.
Responsible for the oversight and administration of the Purchasing Card Program.
Maintain vendor relationships, resolving payment discrepancies, disputes, or escalations.
Develop, recommend, and implement improvements to accounts payable procedures and internal controls.
Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
Other duties as assigned.
Qualifications MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
Associate’s degree in accounting, business or related field preferred; plus at least three years of increasingly responsible accounts payable or accounting experience, including at least 1 year in a lead or supervisory role, at a mid-sized company; or equivalent combination of education and experience.
Demonstrated knowledge of accounting principles and high degree of attention to detail. Requires understanding of financial record-keeping methods, procedures and practices. Ability to multitask, prioritize workload, complete tasks independently, and meet deadlines. Proficiency in understanding and use of personal computers.
Minimum Qualifications
Language Skills:
Strong verbal and written communication in English is essential for clearly conveying financial information, collaborating with team members and interacting with stakeholders.
Mathematical Skills:
Understanding of financial record-keeping methods, calculations of discounts, interest, and percentages; ability to apply basic math and algebra.
Reasoning Ability:
Ability to carry out instructions and solve problems in standardized situations.
Manual Dexterity:
Must be able to utilize a computer and operate office equipment.
Physical Demands:
Sedentary work with ability to operate office equipment; occasional lifting up to 10 pounds.
Working Conditions, Background Checks & Equal Employment Opportunity Work is regularly performed in a traditional office setting with moderate noise. A background check will be conducted after a conditional offer of employment and must be satisfactorily completed prior to employment. Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Depending on the role, additional checks (e.g., credit report, motor vehicle report, verification of professional licenses) may be conducted.
Aztec Shops Ltd. complies with all applicable federal, state and local laws, including the California Fair Chance Act. Aztec Shops is an equal opportunity employer and maintains a nondiscrimination policy prohibiting unlawful discrimination, harassment, and retaliation in all programs and practices. We are committed to fostering an inclusive culture and ensuring access to opportunities for all individuals.
Job Details
Seniority level:
Mid-Senior level
Employment type:
Full-time
Job function:
Accounting/Auditing and Finance
Industries:
Retail
#J-18808-Ljbffr