Alaska Primary Care Association
Grants & Contracts Procurement Lead
Alaska Primary Care Association, Anchorage, Alaska, United States, 99507
Overview
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Grants & Contracts Procurement Lead
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Alaska Primary Care Association . The Alaska Primary Care Association’s (APCA) mission is Advancing Alaska’s Wellness. The organization’s vision is to be the ally for all Alaskans to live their healthiest lives. Our core customers are Alaska Community Health Centers. We are a team of highly qualified and effective professionals in an array of community-minded and -focused areas of study who love to help communities improve access to health and healthcare. We strive to deliver high quality and tailored training and technical assistance to Community Health Centers and other community health providers in policy, workforce development, clinical care, financial sustainability, governance, and quality. Position Summary
The Procurement Lead will be responsible for facilitating the organization’s procurement process, managing contracts, and administering subawards. This role ensures compliance with organization and federal policies and regulations, negotiating terms with vendors, and maintaining accurate records. This position will work closely with various departments to meet their procurement needs and ensure timely delivery of services. Additionally, this position will handle the administration of subawards, including monitoring performance, ensuring compliance with funding requirements, and preparing necessary documentation. Essential Duties And Responsibilities
Leads the procurement process, including subgrants and contracts. Collaborate with internal departments to understand and meet procurement needs. Oversee contract management. Prepare and draft terms and conditions of contractual agreements including subgrants. Corresponds with applicants, vendors, and grantees. Assists in the effective monitoring of subawards and contracts and provides general support to program staff and subgrantee or contractor. Monitoring includes general oversight, financial reports, and some program aspects. Must collaborate with other internal departments to effectively monitor subaward. Maintain accurate records of procurement, contracts, and subawards. Maintain dashboards of contracts and subawards and regularly report to leadership and program staff. Prepare and submit necessary documentation and reporting for procurement, contracts, and subawards. Understand federal procurement and subgrant guidelines and organizational policies. Ensures organization is adhering to policies (both federal and organizational). Qualifications / Knowledge
Required Associate's degree in finance, accounting, business, or related field. Experience in the field may be accepted in lieu of a degree. 2-4 years of relevant experience. Proficiency in business applications, such as Microsoft Office and Excel Valid Alaska driver’s license, access to an automobile with appropriate insurance and registration Preferred Bachelor's degree in finance, accounting, business, or related field. Experience in the field may be accepted in lieu of a degree. Knowledge of Federal Procurement and Subaward Regulations Experience with federal grant management Not-for-profit experience preferred Skills And Abilities
Contract Management: proficiency in drafting, reviewing, and managing contracts. Procurement Expertise: knowledge of procurement processes and best practices. Communication Skills: strong verbal and written communication abilities. Organizational Skills: Excellent organization and record-keeping abilities. Relationship Management: Skills in managing external relationships and collaborating with internal departments. Negotiation Skills: Ability to negotiate with internal and external partners. Analytical Skills: Ability to analyze data and make informed decisions. Supervisory Relationship
Works under the direct supervision of the Director of Finance. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria. Language Skills
Fluency in written and spoken English required. Superior written and oral communication skills. Travel Required
In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy. Hours per Week
This is a full-time position, 40 hours/week. Generally, hours are 8:00 a.m. to 5:00 p.m. Physical Requirements
This Position Is Generally Classified As Sedentary Work Under The U.S. Department Of Labor’s Physical Demand Categories. Sedentary Work Involves: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Primarily sitting for extended periods, with occasional standing or walking for brief tasks. Frequent use of hands and fingers for typing, writing, and handling documents or office materials. Occasional lifting, carrying, or transporting of materials (e.g., merchandise, supplies, or display items) during organizational events, meetings, or travel. Visual acuity sufficient to read and produce electronic and paper documents and to perform computer work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in accordance with the Americans with Disabilities Act (ADA). Work Environment
Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area, the state of Alaska, and the Lower 48 as needed. NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer. Alaska Primary Care Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Seniority level
Mid-Senior level Employment type
Contract Job function
Other Industries Hospitals and Health Care
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Join to apply for the
Grants & Contracts Procurement Lead
role at
Alaska Primary Care Association . The Alaska Primary Care Association’s (APCA) mission is Advancing Alaska’s Wellness. The organization’s vision is to be the ally for all Alaskans to live their healthiest lives. Our core customers are Alaska Community Health Centers. We are a team of highly qualified and effective professionals in an array of community-minded and -focused areas of study who love to help communities improve access to health and healthcare. We strive to deliver high quality and tailored training and technical assistance to Community Health Centers and other community health providers in policy, workforce development, clinical care, financial sustainability, governance, and quality. Position Summary
The Procurement Lead will be responsible for facilitating the organization’s procurement process, managing contracts, and administering subawards. This role ensures compliance with organization and federal policies and regulations, negotiating terms with vendors, and maintaining accurate records. This position will work closely with various departments to meet their procurement needs and ensure timely delivery of services. Additionally, this position will handle the administration of subawards, including monitoring performance, ensuring compliance with funding requirements, and preparing necessary documentation. Essential Duties And Responsibilities
Leads the procurement process, including subgrants and contracts. Collaborate with internal departments to understand and meet procurement needs. Oversee contract management. Prepare and draft terms and conditions of contractual agreements including subgrants. Corresponds with applicants, vendors, and grantees. Assists in the effective monitoring of subawards and contracts and provides general support to program staff and subgrantee or contractor. Monitoring includes general oversight, financial reports, and some program aspects. Must collaborate with other internal departments to effectively monitor subaward. Maintain accurate records of procurement, contracts, and subawards. Maintain dashboards of contracts and subawards and regularly report to leadership and program staff. Prepare and submit necessary documentation and reporting for procurement, contracts, and subawards. Understand federal procurement and subgrant guidelines and organizational policies. Ensures organization is adhering to policies (both federal and organizational). Qualifications / Knowledge
Required Associate's degree in finance, accounting, business, or related field. Experience in the field may be accepted in lieu of a degree. 2-4 years of relevant experience. Proficiency in business applications, such as Microsoft Office and Excel Valid Alaska driver’s license, access to an automobile with appropriate insurance and registration Preferred Bachelor's degree in finance, accounting, business, or related field. Experience in the field may be accepted in lieu of a degree. Knowledge of Federal Procurement and Subaward Regulations Experience with federal grant management Not-for-profit experience preferred Skills And Abilities
Contract Management: proficiency in drafting, reviewing, and managing contracts. Procurement Expertise: knowledge of procurement processes and best practices. Communication Skills: strong verbal and written communication abilities. Organizational Skills: Excellent organization and record-keeping abilities. Relationship Management: Skills in managing external relationships and collaborating with internal departments. Negotiation Skills: Ability to negotiate with internal and external partners. Analytical Skills: Ability to analyze data and make informed decisions. Supervisory Relationship
Works under the direct supervision of the Director of Finance. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria. Language Skills
Fluency in written and spoken English required. Superior written and oral communication skills. Travel Required
In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy. Hours per Week
This is a full-time position, 40 hours/week. Generally, hours are 8:00 a.m. to 5:00 p.m. Physical Requirements
This Position Is Generally Classified As Sedentary Work Under The U.S. Department Of Labor’s Physical Demand Categories. Sedentary Work Involves: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Primarily sitting for extended periods, with occasional standing or walking for brief tasks. Frequent use of hands and fingers for typing, writing, and handling documents or office materials. Occasional lifting, carrying, or transporting of materials (e.g., merchandise, supplies, or display items) during organizational events, meetings, or travel. Visual acuity sufficient to read and produce electronic and paper documents and to perform computer work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position in accordance with the Americans with Disabilities Act (ADA). Work Environment
Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area, the state of Alaska, and the Lower 48 as needed. NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer. Alaska Primary Care Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Seniority level
Mid-Senior level Employment type
Contract Job function
Other Industries Hospitals and Health Care
#J-18808-Ljbffr