Trademark Hire, LLC
Executive Assistant / Executive Business Partner to Founder & CEO
Trademark Hire, LLC, Los Angeles, California, United States, 90079
Executive Assistant / Executive Business Partner to Founder & CEO
Our client, Wilshire Law Firm, has engaged us to place a seasoned, highly professional, high-performing, polished, proactive, resourceful, detail & result oriented, tech-savvy, and discreet individual in the role of
Executive Assistant / Executive Business Partner (EA) to support the Founder/CEO . Wilshire Law Firm is a high-growth, nationally recognized plaintiffs' firm built on performance, discipline, and execution. This is an on-site, no remote, no fluff type of role, and will be based out of the
Beverly Hills
office, with travel to the Downtown L.A. office as needed.
*Please do not contact our client directly.*
We’re seeking an
elite-level, career Executive Assistant
ready to operate at the
top of their game — someone who can keep pace, think ahead, provide airtight support that enables focus, velocity, and results, and is
unflappable under pressure ! This isn’t a passive, calendar-wrangling role. You’ll partner with the current EA (based at the Downtown L.A. office) to be the CEO’s right hand — embedded in the heart of the business — proactively managing priorities, solving problems, and eliminating friction. You must thrive under pressure, protect the CEO’s time like a hawk, and operate with absolute precision and discretion.
This role requires
24/7 on-call access/availability/mentality
, and the EA must be comfortable working evenings and weekends as needed,
and have a willingness to travel up to 25% of the time.
The
ideal candidate
has a “type-A” work style, positive attitude, dedicated work ethic, high personal standards of integrity, is emotionally intelligent, composed, sharp, confident, tactful, driven, a go-getter, has a passion for excellence, and the ability to anticipate needs before they arise! The ability to seamlessly manage both professional and personal needs/requests is key (approx. 90% EA, 10% PA, but can fluctuate), as it all blends together and they’re equally demanding.
Location:
Beverly Hills office (working within the Los Angeles area)
Key Responsibilities
Manage the CEO’s time with strategic calendar control, travel logistics, and meeting prep, scheduling across professional and personal domains, ensuring seamless coordination, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise, and ensuring all documents are prepared in advance of meetings
Own complex travel, hospitality, and personal logistics with concierge-level precision; Ensure seamless travel experiences with contingency planning for last-minute changes or disruptions; Maintain travel documentation, memberships, and preference profiles
Filter and route high-volume communications with judgment and clarity
Draft, edit, and manage high-stakes correspondence and internal documents
Coordinate internal/external meetings, calls, events, and social engagements, ensuring logistics are smooth and well-documented; Gather background information, draft agendas, prepare materials and presentations, and send reminders as needed
Join critical meetings to take notes, follow up, and ensure accountability
Anticipate needs before they arise — calendar conflicts, deliverable deadlines, missed handoffs
Create systems to track key priorities, meeting outputs, and action items
Act as the CEO’s air traffic control — protecting focus while keeping the business moving
Maintain confidentiality at all times — no exceptions
Provide personal assistance as requested
About You
You have a “no task is too small”, “figure it out” mentality, and service-oriented attitude.
You thrive in a high-level support role, have experience providing support at a very high level, make things happen and get things done
You’re highly proactive with strong organizational & project management skills, reflecting the ability to perform & prioritize multiple concurrent tasks as the executive’s priorities dictate
You have strong time management skills & don’t need to be micromanaged in order to execute
You’re forward thinking, intuitive, anticipate and try to always remain steps ahead of your executive’s needs
You’re driven, confident & diligent, have impeccable attention to detail and strong follow through
You have a professional demeanor, and a high level of emotional intelligence and professionalism
You’re flexible/adaptable and have the ability to pivot as needed
You’re honest, display a high level of personal accountability and responsibility, utilizing tact, discretion and good judgment at all times, especially when exposed to confidential or sensitive matters
You’re a smart self-starter, productive, highly organized, and work well independently
You’re resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving
You have strong interpersonal skills, and the ability to “read the room”
You’re humble, and a great team-player willing to jump in where needed to get things done
You have excellent written & verbal communication skills
You have a good history of job stability, strong references & are looking for a long-term career
Experience / Education
Minimum 5+ years C-Suite EA experience (or similar role), ideally supporting a demanding CEO or Founder; Experience supporting high-net-worth/ultra-high-net-worth or high-profile individuals is a plus
Tech savvy; Proficient in Microsoft 365 and modern productivity tools; Able to type 40+ WPM with strong documentation skills
Bachelor’s Degree preferred
Firm-paid medical (HMO), with optional upgrades; Low-cost dental & vision coverage
9 paid holidays; 15 days PTO
Firm-paid life and AD&D insurance
401(k), FSA, EAP, and pet insurance
& more
*Successful completion of reference & background checks are required prior to employment*
Note:
We appreciate your interest in this opportunity and review all submissions. Candidates of interest will be contacted via email with a questionnaire to further assess potential fit/next steps. All others will have their resume kept on file for consideration of other opportunities.
Trademark Hire, LLC & our Clients provide equal opportunity employment, and don’t discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military/veteran status, or any other status protected by federal or state law or local ordinance.
Note on postings:
This description reflects the role and its requirements as of the posting date. Other opportunities may be listed elsewhere on our site.
#J-18808-Ljbffr
Executive Assistant / Executive Business Partner (EA) to support the Founder/CEO . Wilshire Law Firm is a high-growth, nationally recognized plaintiffs' firm built on performance, discipline, and execution. This is an on-site, no remote, no fluff type of role, and will be based out of the
Beverly Hills
office, with travel to the Downtown L.A. office as needed.
*Please do not contact our client directly.*
We’re seeking an
elite-level, career Executive Assistant
ready to operate at the
top of their game — someone who can keep pace, think ahead, provide airtight support that enables focus, velocity, and results, and is
unflappable under pressure ! This isn’t a passive, calendar-wrangling role. You’ll partner with the current EA (based at the Downtown L.A. office) to be the CEO’s right hand — embedded in the heart of the business — proactively managing priorities, solving problems, and eliminating friction. You must thrive under pressure, protect the CEO’s time like a hawk, and operate with absolute precision and discretion.
This role requires
24/7 on-call access/availability/mentality
, and the EA must be comfortable working evenings and weekends as needed,
and have a willingness to travel up to 25% of the time.
The
ideal candidate
has a “type-A” work style, positive attitude, dedicated work ethic, high personal standards of integrity, is emotionally intelligent, composed, sharp, confident, tactful, driven, a go-getter, has a passion for excellence, and the ability to anticipate needs before they arise! The ability to seamlessly manage both professional and personal needs/requests is key (approx. 90% EA, 10% PA, but can fluctuate), as it all blends together and they’re equally demanding.
Location:
Beverly Hills office (working within the Los Angeles area)
Key Responsibilities
Manage the CEO’s time with strategic calendar control, travel logistics, and meeting prep, scheduling across professional and personal domains, ensuring seamless coordination, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise, and ensuring all documents are prepared in advance of meetings
Own complex travel, hospitality, and personal logistics with concierge-level precision; Ensure seamless travel experiences with contingency planning for last-minute changes or disruptions; Maintain travel documentation, memberships, and preference profiles
Filter and route high-volume communications with judgment and clarity
Draft, edit, and manage high-stakes correspondence and internal documents
Coordinate internal/external meetings, calls, events, and social engagements, ensuring logistics are smooth and well-documented; Gather background information, draft agendas, prepare materials and presentations, and send reminders as needed
Join critical meetings to take notes, follow up, and ensure accountability
Anticipate needs before they arise — calendar conflicts, deliverable deadlines, missed handoffs
Create systems to track key priorities, meeting outputs, and action items
Act as the CEO’s air traffic control — protecting focus while keeping the business moving
Maintain confidentiality at all times — no exceptions
Provide personal assistance as requested
About You
You have a “no task is too small”, “figure it out” mentality, and service-oriented attitude.
You thrive in a high-level support role, have experience providing support at a very high level, make things happen and get things done
You’re highly proactive with strong organizational & project management skills, reflecting the ability to perform & prioritize multiple concurrent tasks as the executive’s priorities dictate
You have strong time management skills & don’t need to be micromanaged in order to execute
You’re forward thinking, intuitive, anticipate and try to always remain steps ahead of your executive’s needs
You’re driven, confident & diligent, have impeccable attention to detail and strong follow through
You have a professional demeanor, and a high level of emotional intelligence and professionalism
You’re flexible/adaptable and have the ability to pivot as needed
You’re honest, display a high level of personal accountability and responsibility, utilizing tact, discretion and good judgment at all times, especially when exposed to confidential or sensitive matters
You’re a smart self-starter, productive, highly organized, and work well independently
You’re resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving
You have strong interpersonal skills, and the ability to “read the room”
You’re humble, and a great team-player willing to jump in where needed to get things done
You have excellent written & verbal communication skills
You have a good history of job stability, strong references & are looking for a long-term career
Experience / Education
Minimum 5+ years C-Suite EA experience (or similar role), ideally supporting a demanding CEO or Founder; Experience supporting high-net-worth/ultra-high-net-worth or high-profile individuals is a plus
Tech savvy; Proficient in Microsoft 365 and modern productivity tools; Able to type 40+ WPM with strong documentation skills
Bachelor’s Degree preferred
Firm-paid medical (HMO), with optional upgrades; Low-cost dental & vision coverage
9 paid holidays; 15 days PTO
Firm-paid life and AD&D insurance
401(k), FSA, EAP, and pet insurance
& more
*Successful completion of reference & background checks are required prior to employment*
Note:
We appreciate your interest in this opportunity and review all submissions. Candidates of interest will be contacted via email with a questionnaire to further assess potential fit/next steps. All others will have their resume kept on file for consideration of other opportunities.
Trademark Hire, LLC & our Clients provide equal opportunity employment, and don’t discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military/veteran status, or any other status protected by federal or state law or local ordinance.
Note on postings:
This description reflects the role and its requirements as of the posting date. Other opportunities may be listed elsewhere on our site.
#J-18808-Ljbffr