ICON AEROSPACE LLC
Payroll and AP Specialist
ICON AEROSPACE LLC, Indian Trail, North Carolina, United States, 28079
Responsibilities
Process and manage payroll for multiple entities, including multi-state and international employees; ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees.
Maintain compliance with federal, state, and international payroll regulations.
Coordinate with HR to manage employee onboarding, terminations, and payroll changes.
Reconcile payroll reports and general ledger accounts; administer payroll-related tax filings and reporting.
Resolve payroll discrepancies and respond to employee inquiries in a timely manner.
Work closely with third-party payroll vendors and ensure data accuracy across systems.
Assist with payroll audits and reporting requirements; implement process improvements to enhance payroll accuracy and efficiency.
Familiarity with commission-based pay structures; need timekeeping reporting and reconciliation experience; need labor reporting experience (internal and external).
Multi-entity labor allocation experience is a plus; manage payroll accruals and work with the accounting team on payroll liabilities.
Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support.
Accounts Payable
Process accounts payable invoices for multiple avionics entities; develop and maintain relationships with vendors.
Maintain up-to-date vendor records, including W-9s, banking details, and contact information.
Manage and support credit card and bank reconciliations; process employee expense reports.
Monitor and reconcile vendor statements to ensure accounts are current; support month-end closing by reconciling AP ledgers and reviewing AP accruals.
Assist with financial audits; collaborate with Purchasing, Inventory, and other departments to resolve invoice or delivery discrepancies.
Support the general accounting team as needed; perform additional duties as assigned.
Qualifications
2-5 years of related accounting and payroll experience.
Proficiency in MS Office including Excel, Word, and Outlook.
Experience with enterprise-level financial software systems and payroll processing platforms; ADP experience a plus.
Experience processing multi-entity, multi-state payrolls; working knowledge of U.S. payroll regulations; international payroll knowledge a plus.
Effective communication skills within and across accounting, finance, HR teams, and business partners.
Strong problem solving, analytical, multi-tasking, and organizational skills.
Process-oriented with a mindset for documenting processes and procedures; ability to work in a fast-paced, changing environment; team-focused attitude.
Reports to: Controller
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Human Resources
Industries: Aviation and Aerospace Component Manufacturing
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Process and manage payroll for multiple entities, including multi-state and international employees; ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees.
Maintain compliance with federal, state, and international payroll regulations.
Coordinate with HR to manage employee onboarding, terminations, and payroll changes.
Reconcile payroll reports and general ledger accounts; administer payroll-related tax filings and reporting.
Resolve payroll discrepancies and respond to employee inquiries in a timely manner.
Work closely with third-party payroll vendors and ensure data accuracy across systems.
Assist with payroll audits and reporting requirements; implement process improvements to enhance payroll accuracy and efficiency.
Familiarity with commission-based pay structures; need timekeeping reporting and reconciliation experience; need labor reporting experience (internal and external).
Multi-entity labor allocation experience is a plus; manage payroll accruals and work with the accounting team on payroll liabilities.
Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support.
Accounts Payable
Process accounts payable invoices for multiple avionics entities; develop and maintain relationships with vendors.
Maintain up-to-date vendor records, including W-9s, banking details, and contact information.
Manage and support credit card and bank reconciliations; process employee expense reports.
Monitor and reconcile vendor statements to ensure accounts are current; support month-end closing by reconciling AP ledgers and reviewing AP accruals.
Assist with financial audits; collaborate with Purchasing, Inventory, and other departments to resolve invoice or delivery discrepancies.
Support the general accounting team as needed; perform additional duties as assigned.
Qualifications
2-5 years of related accounting and payroll experience.
Proficiency in MS Office including Excel, Word, and Outlook.
Experience with enterprise-level financial software systems and payroll processing platforms; ADP experience a plus.
Experience processing multi-entity, multi-state payrolls; working knowledge of U.S. payroll regulations; international payroll knowledge a plus.
Effective communication skills within and across accounting, finance, HR teams, and business partners.
Strong problem solving, analytical, multi-tasking, and organizational skills.
Process-oriented with a mindset for documenting processes and procedures; ability to work in a fast-paced, changing environment; team-focused attitude.
Reports to: Controller
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Human Resources
Industries: Aviation and Aerospace Component Manufacturing
#J-18808-Ljbffr