Garrison Associates LLC is hiring: Administrative Assistant in New York

Overview

Principal - Recruiting and Staffing at Garrison Associates

Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting a 15-person in-office team. This contract-to-perm opportunity expects full-time conversion after 3 months. During the contract period, the position is in office every day; after conversion, 4 days in office with a flex work-from-home day in midtown Manhattan, close to major transportation hubs.

For over three decades, the firm helps clients manage risks in a volatile world. They specialize in Property, Casualty, Specialty, Cyber and Credit reinsurance, combining data, experience and technology to understand and manage large, complex risks globally. The organization emphasizes social purpose and community impact.

Position: Administrative Assistant

We are a leader in the reinsurance industry and seek an Administrative Assistant to maintain our commitment to the highest quality service.

Position Summary

The Administrative Assistant provides administrative support to assigned department leadership in a fast-paced, dynamic environment. The role requires energy, enthusiasm, maturity, self-confidence and self-motivation, with the ability to be productive under pressure.

Responsibilities

• Travel: Arrange all aspects of business travel (flights, hotel, ground transportation, meals), enter confirmed arrangements into calendars and logs, and ensure visas and documents are prepared.
• Meetings and Entertainment/Lunches/Dinners: Coordinate meetings with clients/brokers/vendors, record details in the meeting calendar, manage bookings and catering, book taxis, prepare materials.
• CRM: Track client-related meetings/events, collect business cards, update CRM and client profiles, and develop knowledge of clients/brokers and company names.
• Expenses: Manage expenses in Concur and Dynamics 365, prepare monthly expense reports, secure approvals.
• Visitor Log: Communicate visitor details to Executive Assistants.
• General/Office: Provide support for group meetings, back-up for other admins, assist with ad hoc projects, participate in Admin Team meetings, communicate with external contacts, provide telephone coverage, prepare shipments, manage mail distribution, maintain internal relationships, adapt to changing circumstances, and communicate timelines for tasks.

Professional/Technical Competency Requirements

• Experience in a matrixed global organization across functions and geographies.
• Strong interpersonal and teamwork skills; professional communication with all levels including senior management and external clients.
• Efficient, accurate work under time pressure; team-oriented and courteous.
• Excellent oral and written communication skills; well organized.
• Adaptable to change; proactive in adopting new tasks and responsibilities.
• Ethical behavior, cultural sensitivity, and discretion.
• Proficiency with Microsoft Office, spreadsheets, documents, and presentations; familiarity with SharePoint and Office 365.

Qualifications, Skills & Experience

• Bachelor’s Degree (business discipline preferred).
• 5+ years of administrative assistant experience.
• Experience in the Financial Services industry preferred.
• Strong work ethic, results-oriented, and ability to thrive in a fast-paced environment. The company offers competitive compensation, benefits, development programs, and community-focused initiatives.

Seniority level

• Mid-Senior level

Employment type

• Contract with potential for full-time conversion

Job function

• Administrative
• Industries
• Insurance