Nixon Power Services is hiring: Administrative Assistant in Brentwood

We are seeking a highly organized and proactive Administrative Assistant to provide executive-level support to multiple Vice Presidents. This role requires exceptional multitasking skills, attention to detail, and the ability to anticipate needs in a fast-paced and dynamic environment. The successful candidate will ensure smooth day-to-day operations, manage priorities, and enable the VPs to focus on strategic objectives.

What you’ll be doing

• Executive Support: Coordinate travel arrangements, including flights, hotels, transportation, and itineraries. Occasional personal support for scheduling appointments/bank/post office.
• Communication & Coordination: Draft, edit, and proofread correspondence, presentations, and reports. Prioritize and manage incoming requests, ensuring timely follow-up and resolution.
• Project & Meeting Management: Prepare agendas, materials, track action items, and deadlines. Support cross-functional projects. Organize team events, town halls, and leadership off-sites.
• Office & Operational Support: Maintain organized systems for documents, files, and confidential information. Order/organize office supplies.
• Other: Other miscellaneous organization/communication/marketing/administration items, as needed. Demonstrates a high level of professionalism in all interactions, maintaining integrity, discretion, and respect in the workplace.

What we’re looking for

• 5+ years of experience in an administrative or executive assistant role, supporting senior leaders (Minimum 5 years of coordination experience and 3 years of experience supporting executive leadership).
• Experience supporting multiple executives preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Zoom.
• Exceptional organizational and time-management skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills.
• Discretion in handling sensitive information.
• Proven ability to work independently, exercise good judgment, and maintain a high degree of professionalism.
• Proactive and resourceful with a problem-solving mindset.
• Able to adapt quickly to changing priorities and business needs.
• Strong interpersonal skills with a collaborative approach.
• High energy, positive attitude, and a commitment to excellence.

This is a full-time role and will be reporting on-site 5 days a week to the Executive Assistant to the CEO.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative, Writing/Editing, and General Business

Industries

• Energy Technology
• Manufacturing

Get notified about new Administrative Assistant jobs in Brentwood, TN.

Locations

• Brentwood, TN
• Franklin, TN