U-Haul is hiring: Administrative Assistant in Phoenix

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Overview

U-Haul’s in-house ad agency, A&M Associates, seeks a talented and organized individual to join our team as Administrative Assistant to the Architectural Illustration and Design Team. The ideal candidate will have a passion for project management and will be responsible for providing administrative support to ensure the efficient operation of the team. The Administrative Assistant will be crucial in facilitating communication and workflow, managing team tasks, and assisting with various projects.

Responsibilities

• Coordinate meetings and appointments, including scheduling and preparing necessary materials.
• Respond to emails and phone calls in a timely and professional manner.
• Draft and proofread correspondence, ensuring accuracy and professionalism.
• Assist in creating project folders, filing project documents and emails, and editing documents, reports, and presentations.
• Maintain team members’ electronic filing systems.
• Maintain team members’ project work list (Excel).
• Coordinate and follow up on tasks assigned to team members.
• Assist in project management by tracking project timelines (Excel).
• Manage and update the team's work and production calendar.
• Remind team members of upcoming deadlines and events.

Qualifications & Skills

• 2+ years of administrative experience
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Adobe Acrobat or Bluebeam Revu for document markup and PDF management.
• Experience with SharePoint, OneDrive, Dropbox, or similar document-sharing platforms.
• Knowledge of design and construction phases (schematic design, design development, construction documents) is a plus.
• Ability to handle confidential information with professionalism and discretion.
• A positive, team-oriented attitude and a proactive approach to problem-solving.

U-Haul Offers

• Full Medical coverage
• Prescription plans
• Dental & Vision Plans
• New indoor fitness gym
• Gym Reimbursement Program
• Registered Dietitian Program
• Weight Watchers
• Onsite medical clinic for you and your family
• Career stability
• Opportunities for advancement
• Valuable on-the-job training
• Tuition reimbursement program
• Free online courses for personal and professional development at U-Haul University®
• Business and travel insurance
• You Matter Employee Assistance Program
• Paid holidays, vacation, and sick days
• Employee Stock Ownership Plan (ESOP)
• 401(k) Savings Plan
• Life insurance
• Critical Illness/Group Accident
• 24-hour physician available for kids
• MetLaw Legal program
• MetLife auto and home insurance
• Mindset App Program
• Discounts on cell phone plans, hotels, and more
• LifeLock Identity Theft
• Savvy consumer wellness programs - from health care tips to financial wellness
• Dave Ramsey’s SmartDollar Program
• U-Haul Federal Credit Union
• Wellness Program