Administrative Assistant Job at Brown & Root Industrial Services in Wilmington

Experimental Station - Administrative Assistant

Brown & Root

is currently seeking an experienced outgoing candidate for a Maintenance Assistant to support Power Operations at the Experimental Station based in Wilmington, DE.

Responsibilities

• Create SAP Notifications and Work Orders
• Create Requisitions in SAP
• Assist with maintaining and tracking Budgets & of Purchase Orders
• Assist with maintaining vacation coverage for Powerhouse Operations
• Order office, safety and printer / copier supplies
• Assist with and schedule various utility Deliveries
• Assist with Technical support of the team, tablets, cell phones, etc.
• Perform Time Confirmations / Timecard entries
• Assist with State Regulated programs such as Title V
• Manage confidential information within the group, exercising a high level of discretion.
• Complete monthly iLearn Modules as required
• Perform other administrative duties as required and assigned.

Qualifications

• Advanced computer skills required of Microsoft Windows; Outlook, Word, Excel, PowerPoint, SharePoint. Have a good understanding of software applications and databases, ability to catch on quickly to new systems.
• Demonstrate ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.
• Ability to compile data, generate spreadsheets, prepare correspondence and presentations.
• Demonstrate ability to anticipate problems and take preventative action.
• Demonstrate high attention to detail with excellent organization and planning skills.
• Ability to network and communicate across DuPont and identify resources, services, etc.
• Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.
• Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.
• Ability to adapt to change as it occurs.

Education / Experience

• A High School Diploma or GED is required
• Minimum of three years previous experience in an administrative role preferred.
• Associate’s degree or equivalent is a plus.

Physical Demands / Work Environment

• Office working conditions in an Industrial Environment- regularly required to stand or sit and move about the office.
• Position supports the Powerhouse – certain areas require the use of proper PPE, Steel Toe Shoes, Safety Glasses, Hard Hats.