Caltrans: California Department of Transportation
Office Administrator
Caltrans: California Department of Transportation, Monterey, California, United States, 93941
Office Administrator
Department of Transportation Job Description and Duties
Will consider Staff Services Analyst. Under the direction of the Area Construction Senior Transportation Engineer (Civil) the Office Administrator will act independently to support the area Construction field office. The analyst will exercise independent judgment on the most complex operational issues ensuring compliance within all program parameters. The analyst has direct responsibility in reviewing and analyzing the status of all projects, responding to inquiries regarding projects, tracking account usage and analyzing project data to determine project expenditures. The incumbent will act as a lead in preparing project calculations and contracts. Incumbent will report monthly progress payment estimates for all assigned contracts to the Area Construction Senior. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst / Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here
and search by typing in the classification title. You will find additional information about the job in the
Duty Statement . Working Conditions
Position located at 1529 Hwy. 68 Monterey, Monterey County. Multiple positions may be filled from this recruitment. While at the Construction office employees will normally work in a climate‑controlled office under artificial light. However due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Travel required. Vacations may be restricted during peak times. Overtime and flexible hours may be required. Use of computers and other various office equipment is required. Job may have exposure to chemicals, lab conditions, equipment, machinery, heat, cold, dust, gas, fumes, outdoor conditions, indoor conditions, humidity, and high decibels of noise. Hard hat and safety vest or approved safety shirt must be worn at all times in the field, no exceptions. Night work may be required. Incumbent is responsible for his/her actions, decisions, quality of work, and proper use of State time, equipment and materials. Improper performance of duties and/or failure to adhere to established policies, procedures and guidelines could lead to adverse action and possible termination. For further details about this position and/or a copy of the duty statement for Staff Services Analyst, please contact Nicole Ando at (805) 441‑4395 or email at
nicole.ando@dot.ca.gov . Minimum Requirements
You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #: JC-495891 Position #(s): 905-501-5393-XXX Working Title: Office Administrator Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST # of Positions: Multiple Special Requirements
Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Statement of Qualifications (SOQ) is required. Please provide a 1 page, 12 font size SOQ detailing why you believe your knowledge, skills, and experience would make you a qualified candidate for the roles and responsibilities of the Construction Office Administrator as described in the position duty statement. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit
https://www.naces.org/members
or
https://aice-eval.org . Please redact birthdates and social security numbers. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Address for Mailing Application Packages: Department of Transportation, Certification Services MS-90, P O Box 168036, Sacramento, CA 95816-8036. Attn: Caltrans DHR Contact. Address for Drop‑Off Application Packages: Department of Transportation, Drop‑Off Address, Caltrans DHR Contact, Classification and Hiring Unit - ECOS, 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State Holidays. 08:00 AM - 05:00 PM. Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. Resume is optional. Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Dina Coloma, (279) 234-2328,
dina.coloma@dot.ca.gov Hiring Unit Contact: Nicole Ando, (805) 441-4395,
nicole.ando@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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Department of Transportation Job Description and Duties
Will consider Staff Services Analyst. Under the direction of the Area Construction Senior Transportation Engineer (Civil) the Office Administrator will act independently to support the area Construction field office. The analyst will exercise independent judgment on the most complex operational issues ensuring compliance within all program parameters. The analyst has direct responsibility in reviewing and analyzing the status of all projects, responding to inquiries regarding projects, tracking account usage and analyzing project data to determine project expenditures. The incumbent will act as a lead in preparing project calculations and contracts. Incumbent will report monthly progress payment estimates for all assigned contracts to the Area Construction Senior. Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst / Staff Services Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click
here
and search by typing in the classification title. You will find additional information about the job in the
Duty Statement . Working Conditions
Position located at 1529 Hwy. 68 Monterey, Monterey County. Multiple positions may be filled from this recruitment. While at the Construction office employees will normally work in a climate‑controlled office under artificial light. However due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Travel required. Vacations may be restricted during peak times. Overtime and flexible hours may be required. Use of computers and other various office equipment is required. Job may have exposure to chemicals, lab conditions, equipment, machinery, heat, cold, dust, gas, fumes, outdoor conditions, indoor conditions, humidity, and high decibels of noise. Hard hat and safety vest or approved safety shirt must be worn at all times in the field, no exceptions. Night work may be required. Incumbent is responsible for his/her actions, decisions, quality of work, and proper use of State time, equipment and materials. Improper performance of duties and/or failure to adhere to established policies, procedures and guidelines could lead to adverse action and possible termination. For further details about this position and/or a copy of the duty statement for Staff Services Analyst, please contact Nicole Ando at (805) 441‑4395 or email at
nicole.ando@dot.ca.gov . Minimum Requirements
You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents
Job Application Package Checklist Duty Statement Position Details
Job Code #: JC-495891 Position #(s): 905-501-5393-XXX Working Title: Office Administrator Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST # of Positions: Multiple Special Requirements
Possession of a valid driver’s license is required when operating a State owned or leased vehicle. Statement of Qualifications (SOQ) is required. Please provide a 1 page, 12 font size SOQ detailing why you believe your knowledge, skills, and experience would make you a qualified candidate for the roles and responsibilities of the Construction Office Administrator as described in the position duty statement. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit
https://www.naces.org/members
or
https://aice-eval.org . Please redact birthdates and social security numbers. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply: Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below. Address for Mailing Application Packages: Department of Transportation, Certification Services MS-90, P O Box 168036, Sacramento, CA 95816-8036. Attn: Caltrans DHR Contact. Address for Drop‑Off Application Packages: Department of Transportation, Drop‑Off Address, Caltrans DHR Contact, Classification and Hiring Unit - ECOS, 1727 30th Street, MS 90, Sacramento, CA 95816. Closed on weekends and State Holidays. 08:00 AM - 05:00 PM. Required Application Package Documents: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. Resume is optional. Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Benefits
Click HERE
to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information
Human Resources Contact: Dina Coloma, (279) 234-2328,
dina.coloma@dot.ca.gov Hiring Unit Contact: Nicole Ando, (805) 441-4395,
nicole.ando@dot.ca.gov EEO Contact: Caltrans EEO Office, (844) 368-3367,
Ask.eeo@dot.ca.gov Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
#J-18808-Ljbffr