Campfire Collective
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When we say, “we create memories” we’re not just referring to over the top parties and once-in-a-lifetime experiences – we are referring to the relationships we make crafting and dreaming up these memories with our clients, partners and each other.
Behind Campfire’s portfolio of events are the story makers that bring these ideas to life…
We are seeking a highly organized and proactive
Event Coordinator
to support the planning and execution of exceptional corporate events, including conferences, client receptions, executive meetings, and large scale parties. This role requires someone with 3–4 years of professional event coordination experience, strong vendor and stakeholder communication skills, and the ability to manage multiple projects simultaneously. You are the type of person that loves a challenge, takes initiative, and has an ability to navigate gray areas and wants to be a part of a team.
The position is
remote
, but candidates must reside in the
Greater Seattle area
for local onsite event support, venue walkthroughs, and team meetups.
In this role, you’ll make an impact in the following ways:
Ensure every detail of event planning and execution is organized, tracked, and delivered on time
Serve as the behind-the-scenes force who keeps logistics, timelines, and vendors aligned and moving forward
Anticipate potential event risks before they arise, proactively asking questions and offering solutions to keep things on track
Support the team by managing key documents, communications, and schedules with clarity and accuracy
Contribute to creating seamless, high-quality event experiences that reflect well on the brand and team
To be successful in this role, we’re seeking the following:
Strong organizational skills with the ability to manage multiple moving parts and deadlines at once
High attention to detail, especially when managing logistics, timelines, and vendor communications
A proactive mindset—able to anticipate needs, ask clarifying questions, and flag issues early
Comfort working in fast-paced environments and adjusting plans on the fly
Clear, concise written and verbal communication skills for coordinating across internal teams and external partners
A calm, solutions-oriented approach under pressure
Ability to work autonomously with minimal supervision, while also collaborating effectively with a larger team
A client-service mindset—thinking about the attendee, stakeholder, or brand experience at every step
Key Responsibilities
Coordinate and execute logistics for a variety of corporate events such as corporate parties, ancillary events, sales kick offs, and executive meetings
Onsite support for events at a local Seattle area venue
Collaborate with internal teams and external vendors to ensure all event deliverables are met on time and within budget
Source and liaise with venues, caterers, A/V providers, and other suppliers
Manage a variety of planning documents including event timelines, production schedules, and task trackers
Assist with onsite event execution, including setup, vendor coordination, and attendee support
Contribute to post-event reporting, feedback collection, and lessons learned documentation
Ensure all event materials, branding, and communications are aligned with company standards
Collaborating closely with Campfire leadership to manage operational logistics and organization
Maintain and grow the company’s social media presence, creating event-related content including reels, behind-the-scenes footage, and post-event recaps to drive engagement
Develop and execute a light content calendar that reflects the company’s brand voice and supports event and community initiatives
Ability to rapidly pivot from one project to the next, work well under pressure and manage deadlines
Stay up to date with industry trends and best practices in corporate event planning
Qualifications
3–4 years of experience coordinating corporate or professional events
Bachelor’s degree in marketing or the equivalent combination of education and work experience
Must be based in the
Greater Seattle area
and available for occasional in-person responsibilities and team retreats
Consistency of schedule with flexibility during events. Ability to travel or work off hours/weekends as needed.
Desire and willingness to travel for events (~25% of the time)
Strong understanding of event logistics, timelines, and budgeting
Proficient in tools such as Google Workspace, Slack, Zoom and project management platforms (e.g., Asana, Trello, or Monday.com )
Excellent written and verbal communication skills
Active listener & diplomatic
Ability to synthesize information and communicate succinctly
Ability to manage multiple priorities in a fast-paced environment
Highly self-motivated and comfortable working independently with minimal oversight
Proven ability to problem-solve in real time and stay calm under pressure
Highly resourceful - able to find creative solutions and get things done with limited direction
Dependable and consistent - follows through on details, timelines, and responsibilities
Flexible and adaptable in fast-paced, changing environments
Strong communication and interpersonal skills for working with vendors, teams, and stakeholders
Comfortable managing multiple priorities and shifting deadlines with grace
Self-starter with the ability to work independently and anticipate needs before they arise
Team Culture You’ll be joining a close-knit, collaborative team that values
trust, creativity, and fun
. We work independently, but we celebrate wins together and love bringing energy to everything we do — from brainstorming fresh event ideas to executing memorable attendee moments. We’re looking for someone who takes ownership, brings positive energy, and believes work should be both purposeful and enjoyable.
Preferred Qualifications
Experience with B2B or tech industry events
Graphic design or basic content editing skills a plus
Familiarity with registration platforms and virtual event tools to act as liaison between registration vendors and client teams
At Campfire Collective, our goal is to build a team that feels connected, empowered and enjoys spending time together. Here are a few of our benefits:
Benefits
Remote Opportunity - Based in Puget Sound Region
Collaborative Team Environment - Retreats, Offsites, & other fun things
Industry Sponsored Activities (Attending Events, FAMS, Experiential Summits, Networking Opportunities)
Health Stipend
Paid Time Off
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Events Services
#J-18808-Ljbffr
When we say, “we create memories” we’re not just referring to over the top parties and once-in-a-lifetime experiences – we are referring to the relationships we make crafting and dreaming up these memories with our clients, partners and each other.
Behind Campfire’s portfolio of events are the story makers that bring these ideas to life…
We are seeking a highly organized and proactive
Event Coordinator
to support the planning and execution of exceptional corporate events, including conferences, client receptions, executive meetings, and large scale parties. This role requires someone with 3–4 years of professional event coordination experience, strong vendor and stakeholder communication skills, and the ability to manage multiple projects simultaneously. You are the type of person that loves a challenge, takes initiative, and has an ability to navigate gray areas and wants to be a part of a team.
The position is
remote
, but candidates must reside in the
Greater Seattle area
for local onsite event support, venue walkthroughs, and team meetups.
In this role, you’ll make an impact in the following ways:
Ensure every detail of event planning and execution is organized, tracked, and delivered on time
Serve as the behind-the-scenes force who keeps logistics, timelines, and vendors aligned and moving forward
Anticipate potential event risks before they arise, proactively asking questions and offering solutions to keep things on track
Support the team by managing key documents, communications, and schedules with clarity and accuracy
Contribute to creating seamless, high-quality event experiences that reflect well on the brand and team
To be successful in this role, we’re seeking the following:
Strong organizational skills with the ability to manage multiple moving parts and deadlines at once
High attention to detail, especially when managing logistics, timelines, and vendor communications
A proactive mindset—able to anticipate needs, ask clarifying questions, and flag issues early
Comfort working in fast-paced environments and adjusting plans on the fly
Clear, concise written and verbal communication skills for coordinating across internal teams and external partners
A calm, solutions-oriented approach under pressure
Ability to work autonomously with minimal supervision, while also collaborating effectively with a larger team
A client-service mindset—thinking about the attendee, stakeholder, or brand experience at every step
Key Responsibilities
Coordinate and execute logistics for a variety of corporate events such as corporate parties, ancillary events, sales kick offs, and executive meetings
Onsite support for events at a local Seattle area venue
Collaborate with internal teams and external vendors to ensure all event deliverables are met on time and within budget
Source and liaise with venues, caterers, A/V providers, and other suppliers
Manage a variety of planning documents including event timelines, production schedules, and task trackers
Assist with onsite event execution, including setup, vendor coordination, and attendee support
Contribute to post-event reporting, feedback collection, and lessons learned documentation
Ensure all event materials, branding, and communications are aligned with company standards
Collaborating closely with Campfire leadership to manage operational logistics and organization
Maintain and grow the company’s social media presence, creating event-related content including reels, behind-the-scenes footage, and post-event recaps to drive engagement
Develop and execute a light content calendar that reflects the company’s brand voice and supports event and community initiatives
Ability to rapidly pivot from one project to the next, work well under pressure and manage deadlines
Stay up to date with industry trends and best practices in corporate event planning
Qualifications
3–4 years of experience coordinating corporate or professional events
Bachelor’s degree in marketing or the equivalent combination of education and work experience
Must be based in the
Greater Seattle area
and available for occasional in-person responsibilities and team retreats
Consistency of schedule with flexibility during events. Ability to travel or work off hours/weekends as needed.
Desire and willingness to travel for events (~25% of the time)
Strong understanding of event logistics, timelines, and budgeting
Proficient in tools such as Google Workspace, Slack, Zoom and project management platforms (e.g., Asana, Trello, or Monday.com )
Excellent written and verbal communication skills
Active listener & diplomatic
Ability to synthesize information and communicate succinctly
Ability to manage multiple priorities in a fast-paced environment
Highly self-motivated and comfortable working independently with minimal oversight
Proven ability to problem-solve in real time and stay calm under pressure
Highly resourceful - able to find creative solutions and get things done with limited direction
Dependable and consistent - follows through on details, timelines, and responsibilities
Flexible and adaptable in fast-paced, changing environments
Strong communication and interpersonal skills for working with vendors, teams, and stakeholders
Comfortable managing multiple priorities and shifting deadlines with grace
Self-starter with the ability to work independently and anticipate needs before they arise
Team Culture You’ll be joining a close-knit, collaborative team that values
trust, creativity, and fun
. We work independently, but we celebrate wins together and love bringing energy to everything we do — from brainstorming fresh event ideas to executing memorable attendee moments. We’re looking for someone who takes ownership, brings positive energy, and believes work should be both purposeful and enjoyable.
Preferred Qualifications
Experience with B2B or tech industry events
Graphic design or basic content editing skills a plus
Familiarity with registration platforms and virtual event tools to act as liaison between registration vendors and client teams
At Campfire Collective, our goal is to build a team that feels connected, empowered and enjoys spending time together. Here are a few of our benefits:
Benefits
Remote Opportunity - Based in Puget Sound Region
Collaborative Team Environment - Retreats, Offsites, & other fun things
Industry Sponsored Activities (Attending Events, FAMS, Experiential Summits, Networking Opportunities)
Health Stipend
Paid Time Off
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Events Services
#J-18808-Ljbffr