Center for Digital Governmtent
Legal Administrative Assistant
Center for Digital Governmtent, Annapolis, Maryland, United States, 21403
Position Overview
Legal Administrative Assistant position in Office of Law, Center for Digital Governmtent. Full‑time permanent, supports five attorneys in land use, code enforcement, tax sale foreclosures, and contracts. Responsible for accurately preparing documents, generating monthly reports, maintaining files, obtaining information, and entering data into the case management system.
Responsibilities
Prepares, types, transcribes, and processes a variety of legal documents.
Accesses the computer to process, retrieve, and disseminate information and documents, including word‑processing functions for letters, memoranda, and legal documents.
Collects, assembles, organizes, and submits data from files and records for inclusion in reports and assignments.
Reviews documents and correspondence for accuracy and conformity to standard procedures.
Responds to questions from outside attorneys, court personnel, and County employees and refers more complex issues to supervisor.
Prepares initial pleadings for Attorney's signature.
Uploads contracts into DocuSign, enters attorney edits, and routes approvals.
Maintains attorneys' list of contracts.
Maintains attorney workload on case management system.
Files and retrieves documents.
Knowledge, Skills, and Abilities
Considerable knowledge of planning, organizational and communication skills and of office policy and procedures.
Knowledge of the legal system, modern office practices, and preparation of legal documents and terminology.
Knowledge of department organization and functions and other county functions that impact on departmental operations.
Ability to make judgments regarding appropriate responses to questions or situations and to recognize the need to refer more complex issues to a supervisor.
Ability to work independently on difficult or complex office support tasks and to prepare, verify, and correct legal documents and instruments.
Ability to proofread for accuracy and conformity to standard practices.
Ability to operate a computer using standard word‑processing programs.
Ability to handle multiple tasks and projects.
Minimum Qualifications
High school graduation.
Four (4) or more years of experience in legal secretarial work.
Passing score on appropriate proficiency tests.
Background Check required.
Supplemental Qualifications (Preferences)
Two (2) years of direct experience with electronic filing in Maryland Courts.
Two (2) years of experience with DocuSign or other applications that manage electronic signatures of agreements.
Exceptional organizational skills and attention to detail.
Recent (within last five years) work as a Legal Secretary or Legal Administrative Assistant directly supporting an attorney in a Legal Practice or Law Office.
Proficiency with computer software: Microsoft Office Suite, Google Workspace.
Benefits
Medical/Health Insurance Plans:
Open Access Aetna Select HMO‑EPO
Aetna Open Choice PPO
Dental Insurance:
CIGNA Dental PPO (Buy‑Up)
CIGNA Dental PPO (CORE)
CIGNA Dental HMO (DHMO)
Vision Insurance:
EyeMed
Employee Life Insurance:
Term insurance up to 2× salary ($100,000 max)
Option to purchase Supplemental & Dependent Life Insurance
Pension / Retirement:
Normal retirement after 30 years of service or age 60 plus 10 years of service or election into Employees Retirement Savings Plan.
Deferred Compensation Section 457 Plan.
Other Benefits:
Direct Deposit
Credit Union
Holidays (12 days per year, 13 in general election year)
Annual Leave (13 days
Disability Leave
Accrual at 15 days a year
Personal Leave Day (5 per calendar year)
Leave Sharing
Employee Assistance Program
Flexible Spending Accounts
Dependent Care Reimbursement
Health Care Reimbursement
Voluntary Benefits
Universal Life Insurance with Long Term Care Rider
United Legal Benefits
Application Instructions Supplemental questions are required to assess qualifications. Please answer all questions; do not include résumé text. Indicate “Yes” to confirm reading and understanding of statements.
Seniority level: Mid‑Senior; Employment type: Full‑time; Job function: Legal; Industries: Government Administration.
#J-18808-Ljbffr
Responsibilities
Prepares, types, transcribes, and processes a variety of legal documents.
Accesses the computer to process, retrieve, and disseminate information and documents, including word‑processing functions for letters, memoranda, and legal documents.
Collects, assembles, organizes, and submits data from files and records for inclusion in reports and assignments.
Reviews documents and correspondence for accuracy and conformity to standard procedures.
Responds to questions from outside attorneys, court personnel, and County employees and refers more complex issues to supervisor.
Prepares initial pleadings for Attorney's signature.
Uploads contracts into DocuSign, enters attorney edits, and routes approvals.
Maintains attorneys' list of contracts.
Maintains attorney workload on case management system.
Files and retrieves documents.
Knowledge, Skills, and Abilities
Considerable knowledge of planning, organizational and communication skills and of office policy and procedures.
Knowledge of the legal system, modern office practices, and preparation of legal documents and terminology.
Knowledge of department organization and functions and other county functions that impact on departmental operations.
Ability to make judgments regarding appropriate responses to questions or situations and to recognize the need to refer more complex issues to a supervisor.
Ability to work independently on difficult or complex office support tasks and to prepare, verify, and correct legal documents and instruments.
Ability to proofread for accuracy and conformity to standard practices.
Ability to operate a computer using standard word‑processing programs.
Ability to handle multiple tasks and projects.
Minimum Qualifications
High school graduation.
Four (4) or more years of experience in legal secretarial work.
Passing score on appropriate proficiency tests.
Background Check required.
Supplemental Qualifications (Preferences)
Two (2) years of direct experience with electronic filing in Maryland Courts.
Two (2) years of experience with DocuSign or other applications that manage electronic signatures of agreements.
Exceptional organizational skills and attention to detail.
Recent (within last five years) work as a Legal Secretary or Legal Administrative Assistant directly supporting an attorney in a Legal Practice or Law Office.
Proficiency with computer software: Microsoft Office Suite, Google Workspace.
Benefits
Medical/Health Insurance Plans:
Open Access Aetna Select HMO‑EPO
Aetna Open Choice PPO
Dental Insurance:
CIGNA Dental PPO (Buy‑Up)
CIGNA Dental PPO (CORE)
CIGNA Dental HMO (DHMO)
Vision Insurance:
EyeMed
Employee Life Insurance:
Term insurance up to 2× salary ($100,000 max)
Option to purchase Supplemental & Dependent Life Insurance
Pension / Retirement:
Normal retirement after 30 years of service or age 60 plus 10 years of service or election into Employees Retirement Savings Plan.
Deferred Compensation Section 457 Plan.
Other Benefits:
Direct Deposit
Credit Union
Holidays (12 days per year, 13 in general election year)
Annual Leave (13 days
Disability Leave
Accrual at 15 days a year
Personal Leave Day (5 per calendar year)
Leave Sharing
Employee Assistance Program
Flexible Spending Accounts
Dependent Care Reimbursement
Health Care Reimbursement
Voluntary Benefits
Universal Life Insurance with Long Term Care Rider
United Legal Benefits
Application Instructions Supplemental questions are required to assess qualifications. Please answer all questions; do not include résumé text. Indicate “Yes” to confirm reading and understanding of statements.
Seniority level: Mid‑Senior; Employment type: Full‑time; Job function: Legal; Industries: Government Administration.
#J-18808-Ljbffr