UC Santa Barbara
Communications & Administrative Coordinator
UC Santa Barbara, Santa Barbara, California, us, 93190
Communications & Administrative Coordinator
Position Number:
40953619 Payroll Title:
BLANK AST 3 (004722) Job Code:
004722 Job Open Date:
10/22/25 Application Review Begins:
11/6/25 Department Code (Name):
TECH (DEPARTMENT OF TECHNOLOGY MANAGEMENT) Percentage of Time:
100 Union Code (Name):
CX‑Clerical/Admin Employee Class (Appointment Type):
Career FLSA Status:
Non‑Exempt Salary Range:
$29.35 to $42.06 per hour Work Location:
Phelps 1333 Working Days and Hours:
M‑F 8am - 5pm Benefits Eligibility:
Full Benefits
Department Marketing Statement Technology Management is an academic department focused on a multidisciplinary field of science that examines the opportunities and challenges of technological innovation, industry disruption, and organizational change, and the influence on business performance and competitive advantage. The field of research and education is informed by the engineering, information, and social sciences. The faculty investigate the dynamic interplay of technological, organizational, and human factors within and beyond the enterprise and their impact on the way businesses create and operate. Technology Management students explore the world of work through research-based, theoretical, and experiential learning and one or more academic pathways: Ph.D. in Technology Management, Master of Technology Management, New Venture Program and Competition, and UC-recognized Undergraduate Certificate in Technology Management and Graduate Program in Management Practice (GPMP Certificate).
Job Description The Communications & Administrative Coordinator reports to the Business Officer and provides a blend of administrative, communications, and creative services. The role works closely with the Department Chair to provide executive‑level support while also leading departmental communications, marketing, and digital media initiatives. This position serves as a central hub for departmental messaging and operational support, drafting content, maintaining web and digital platforms, and coordinating projects that advance the Department of Technology Management's academic and programmatic goals. It requires exceptional writing and editing skills, strong organizational abilities, discretion, and the capacity to balance multiple priorities in a fast‑paced academic environment. The Coordinator collaborates with the Chair, Business Officer, faculty, staff, students, alumni, donors, and external stakeholders to ensure the Department of Technology Management's vision, achievements, and opportunities are communicated with professionalism, clarity, and creativity. This position also assists with special initiatives and administrative projects as assigned, requiring adaptability, sound judgment, and initiative.
Required Qualifications
High school diploma or equivalent experience.
1‑3 years of experience in communications, marketing, or public relations in an academic or professional setting.
1‑3 years of experience with website management tools (e.g., WordPress, Drupal) and social media platforms.
1‑3 years proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic design tools (e.g., Canva, Adobe Creative Suite).
Good verbal and written communication skills, active listening, critical thinking, multi‑tasking, and time‑management skills.
Ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
Strong organizational skills with the ability to plan, prioritize, and execute multiple projects simultaneously.
Ability to interpret and apply branding, accessibility, and communications standards to digital and print media.
Demonstrated problem‑solving and decision‑making skills, with flexibility to adapt to changing priorities.
Preferred Qualifications
Bachelor’s degree in communications, marketing, journalism, business, or a related field; or equivalent professional experience/training.
1‑3 years of experience producing digital newsletters and donor/stakeholder communications.
1‑3 years of experience in higher education administration.
Familiarity with UC and UCSB policies, procedures, and branding standards.
Background in marketing, journalism, communications, or a related field supporting strategic messaging or engagement initiatives.
Special Conditions Of Employment
Satisfactory criminal history background check
UCSB is a Tobacco‑Free environment
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including but not limited to violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the Employer. For reference, below are UC’s policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time 25% Administrative & Chair Support – Provides analytical and administrative support to the Department Chair, manages the Chair’s calendar, prepares confidential correspondence, and coordinates meetings and events. 45% Communications, Marketing & Outreach – Leads the department’s communications strategy, writes and edits newsletters, press releases, and donor correspondence, and develops marketing materials. 30% Digital Media & Web Presence – Serves as webmaster for the departmental website, manages social media accounts, leads digital campaigns, and tracks engagement metrics.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. All covered individuals must participate in applicable vaccination programs and provide proof of compliance. For more information, visit the UC policy website.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make the application process accessible. For accommodations, contact Katherine Abad in Human Resources at 805‑893‑4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.
Application Status If you would like to check the status of your application, please log into the candidate gateway where you applied.
#J-18808-Ljbffr
40953619 Payroll Title:
BLANK AST 3 (004722) Job Code:
004722 Job Open Date:
10/22/25 Application Review Begins:
11/6/25 Department Code (Name):
TECH (DEPARTMENT OF TECHNOLOGY MANAGEMENT) Percentage of Time:
100 Union Code (Name):
CX‑Clerical/Admin Employee Class (Appointment Type):
Career FLSA Status:
Non‑Exempt Salary Range:
$29.35 to $42.06 per hour Work Location:
Phelps 1333 Working Days and Hours:
M‑F 8am - 5pm Benefits Eligibility:
Full Benefits
Department Marketing Statement Technology Management is an academic department focused on a multidisciplinary field of science that examines the opportunities and challenges of technological innovation, industry disruption, and organizational change, and the influence on business performance and competitive advantage. The field of research and education is informed by the engineering, information, and social sciences. The faculty investigate the dynamic interplay of technological, organizational, and human factors within and beyond the enterprise and their impact on the way businesses create and operate. Technology Management students explore the world of work through research-based, theoretical, and experiential learning and one or more academic pathways: Ph.D. in Technology Management, Master of Technology Management, New Venture Program and Competition, and UC-recognized Undergraduate Certificate in Technology Management and Graduate Program in Management Practice (GPMP Certificate).
Job Description The Communications & Administrative Coordinator reports to the Business Officer and provides a blend of administrative, communications, and creative services. The role works closely with the Department Chair to provide executive‑level support while also leading departmental communications, marketing, and digital media initiatives. This position serves as a central hub for departmental messaging and operational support, drafting content, maintaining web and digital platforms, and coordinating projects that advance the Department of Technology Management's academic and programmatic goals. It requires exceptional writing and editing skills, strong organizational abilities, discretion, and the capacity to balance multiple priorities in a fast‑paced academic environment. The Coordinator collaborates with the Chair, Business Officer, faculty, staff, students, alumni, donors, and external stakeholders to ensure the Department of Technology Management's vision, achievements, and opportunities are communicated with professionalism, clarity, and creativity. This position also assists with special initiatives and administrative projects as assigned, requiring adaptability, sound judgment, and initiative.
Required Qualifications
High school diploma or equivalent experience.
1‑3 years of experience in communications, marketing, or public relations in an academic or professional setting.
1‑3 years of experience with website management tools (e.g., WordPress, Drupal) and social media platforms.
1‑3 years proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic design tools (e.g., Canva, Adobe Creative Suite).
Good verbal and written communication skills, active listening, critical thinking, multi‑tasking, and time‑management skills.
Ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
Strong organizational skills with the ability to plan, prioritize, and execute multiple projects simultaneously.
Ability to interpret and apply branding, accessibility, and communications standards to digital and print media.
Demonstrated problem‑solving and decision‑making skills, with flexibility to adapt to changing priorities.
Preferred Qualifications
Bachelor’s degree in communications, marketing, journalism, business, or a related field; or equivalent professional experience/training.
1‑3 years of experience producing digital newsletters and donor/stakeholder communications.
1‑3 years of experience in higher education administration.
Familiarity with UC and UCSB policies, procedures, and branding standards.
Background in marketing, journalism, communications, or a related field supporting strategic messaging or engagement initiatives.
Special Conditions Of Employment
Satisfactory criminal history background check
UCSB is a Tobacco‑Free environment
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including but not limited to violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the Employer. For reference, below are UC’s policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time 25% Administrative & Chair Support – Provides analytical and administrative support to the Department Chair, manages the Chair’s calendar, prepares confidential correspondence, and coordinates meetings and events. 45% Communications, Marketing & Outreach – Leads the department’s communications strategy, writes and edits newsletters, press releases, and donor correspondence, and develops marketing materials. 30% Digital Media & Web Presence – Serves as webmaster for the departmental website, manages social media accounts, leads digital campaigns, and tracks engagement metrics.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. All covered individuals must participate in applicable vaccination programs and provide proof of compliance. For more information, visit the UC policy website.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make the application process accessible. For accommodations, contact Katherine Abad in Human Resources at 805‑893‑4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.
Application Status If you would like to check the status of your application, please log into the candidate gateway where you applied.
#J-18808-Ljbffr