SAN R&D Business Solutions
Accounts Payable Specialist
SAN R&D Business Solutions, San Diego, California, United States, 92189
Position Overview
Enterprise Financial Services is growing, and we are adding a permanent Accounting Specialist – Accounts Payable to our accounting department. The AP Specialist will primarily support invoice processing and auditing, with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire. Key Responsibilities
Enter, review, and audit invoice entries for 3 domestic subsidiaries, ensuring proper accounting treatment (expenses, capitalizations, prepayments, etc.) Support AP processes and data entry, including vendor setup and maintenance. Monitor and follow up on AP email inbox correspondence and invoice approvals. Review employee expense reports and address questions or issues as needed. Serve as a payment processing backup. Assist Staff Accountants with monthly AP accruals and year‑end 1099 processing. Complete general accounting duties, special projects, and miscellaneous recurring/non‑recurring tasks (e.g., supplying vendor supplemental data). Provide supporting documentation for quarterly reviews and annual financial statement audits. Contribute ideas for improving accounting efficiency and implement process changes. Work Schedule & Location
Full‑time, 40 hours per week. Hybrid location: San Diego office, with in‑office presence required approximately once per week for mail‑related tasks. Schedule is flexible and coordinated with team coverage (e.g., alternating weeks with another team member). Start Date: ASAP. Initial Term: 6 months. Extension Potential: Likely up to 1–2 years, depending on the timeline for system migration. Conversion Potential: Limited; current plans do not include converting this role to FTE, though future business needs may change that. Candidate Profile
Prior Accounts Payable experience is essential. Experience with ERP systems is a strong plus. Strong attention to detail and ability to audit entries. Capable of handling administrative tasks reliably (e.g., mail handling). Dependable and able to work independently with minimal supervision. Skills and Experience
Excellent customer service skills in written and verbal communication. Self‑starter willing to accept responsibility and ownership for their function in the team. Reasoning ability to collect data, define problems, establish facts, and draw valid conclusions in a fast‑paced environment. Excellent organizational, time‑management, and prioritization skills. Ability to work under pressure and tight deadlines. Intermediate computer skills including MS Word, Excel, and accounting software packages; NetSuite skills preferred, SAP/Concur experience a plus. Comfortable in a rapidly changing environment and willing to allocate additional time during peak periods (audit and month end). Proficient using Microsoft Outlook and Teams for communication. Requirements
Bachelor’s degree in accounting (preferred; associate’s degree with relevant experience will be considered). 2+ years of accounts payable experience showing progression of accounting responsibilities. Understanding of basic accounting principles, common accounting standards, and office procedures. Prior accounts payable experience is essential. Experience with ERP systems is a strong plus. Strong attention to detail and ability to audit entries. Capable of handling administrative tasks reliably (e.g., mail handling).
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Enterprise Financial Services is growing, and we are adding a permanent Accounting Specialist – Accounts Payable to our accounting department. The AP Specialist will primarily support invoice processing and auditing, with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire. Key Responsibilities
Enter, review, and audit invoice entries for 3 domestic subsidiaries, ensuring proper accounting treatment (expenses, capitalizations, prepayments, etc.) Support AP processes and data entry, including vendor setup and maintenance. Monitor and follow up on AP email inbox correspondence and invoice approvals. Review employee expense reports and address questions or issues as needed. Serve as a payment processing backup. Assist Staff Accountants with monthly AP accruals and year‑end 1099 processing. Complete general accounting duties, special projects, and miscellaneous recurring/non‑recurring tasks (e.g., supplying vendor supplemental data). Provide supporting documentation for quarterly reviews and annual financial statement audits. Contribute ideas for improving accounting efficiency and implement process changes. Work Schedule & Location
Full‑time, 40 hours per week. Hybrid location: San Diego office, with in‑office presence required approximately once per week for mail‑related tasks. Schedule is flexible and coordinated with team coverage (e.g., alternating weeks with another team member). Start Date: ASAP. Initial Term: 6 months. Extension Potential: Likely up to 1–2 years, depending on the timeline for system migration. Conversion Potential: Limited; current plans do not include converting this role to FTE, though future business needs may change that. Candidate Profile
Prior Accounts Payable experience is essential. Experience with ERP systems is a strong plus. Strong attention to detail and ability to audit entries. Capable of handling administrative tasks reliably (e.g., mail handling). Dependable and able to work independently with minimal supervision. Skills and Experience
Excellent customer service skills in written and verbal communication. Self‑starter willing to accept responsibility and ownership for their function in the team. Reasoning ability to collect data, define problems, establish facts, and draw valid conclusions in a fast‑paced environment. Excellent organizational, time‑management, and prioritization skills. Ability to work under pressure and tight deadlines. Intermediate computer skills including MS Word, Excel, and accounting software packages; NetSuite skills preferred, SAP/Concur experience a plus. Comfortable in a rapidly changing environment and willing to allocate additional time during peak periods (audit and month end). Proficient using Microsoft Outlook and Teams for communication. Requirements
Bachelor’s degree in accounting (preferred; associate’s degree with relevant experience will be considered). 2+ years of accounts payable experience showing progression of accounting responsibilities. Understanding of basic accounting principles, common accounting standards, and office procedures. Prior accounts payable experience is essential. Experience with ERP systems is a strong plus. Strong attention to detail and ability to audit entries. Capable of handling administrative tasks reliably (e.g., mail handling).
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