U.S. Department of Veterans Affairs
Medical Records Administrator
U.S. Department of Veterans Affairs, San Francisco, California, United States, 94199
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Medical Records Administrator
role at
U.S. Department of Veterans Affairs
U.S. Department of Veterans Affairs provided pay range This range is provided by U.S. Department of Veterans Affairs. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.
Base pay range $76,397.00/yr - $120,157.00/yr
Summary This position is located in the Health Information Management Section of the Business Service at the San Francisco VA Health Care System. The incumbent in this position is responsible for providing professional consultation, administrative assistance, and health record support to the Health Information Management Managers and to the San Francisco VA Health Care System at large.
Qualifications
Basic Requirements: United States Citizenship
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
Education or Experience
Experience
Three years of credible experience in the field of medical records that includes the preparation, maintenance, and management of health records and health information systems demonstrating knowledge of medical terminology, medical records procedures, medical coding, and medical‑administrative and legal requirements of health care delivery systems
NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience
No credit may be given for partial completion of such training
OR - Education
Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education – with a major field of study in health information management – or a related degree with a minimum of 24 semester hours in health information management or health information technology
OR - Experience/Education Combination
Equivalent combinations of experience and education may be used to meet basic requirements
Certification
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: Coding Certification through AHIMA or AAPC
Mastery certification obtained through the American Health Information Management Association (AHIMA) or the American Association of Professional Coders (AAPC)
To be acceptable for qualification – the specific certification must represent a comprehensive competency in the occupation
Current mastery level coding certifications include: Certified Coding Specialist (CCS), Certified Coding Specialist (CCS‑P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC)
OR – HIM Certification through AHIMA
Higher‑level health information management certification is limited to certification obtained through AHIMA
To be acceptable for qualifications – the specific certification must represent a comprehensive competency in the occupation
Current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA)
OR – Health Data Analyst Certification through AHIMA
This is limited to certification obtained through AHIMA
To be acceptable for qualifications – the specific certification must certify mastery in health data analysis
Current health data analyst certification includes Certified Health Data Analyst (CHDA)
Grandfathering Provision
All persons employed in VHA as an MRA are considered to have met all qualification requirements for the title – series – and grade held – including positive education – and registration and/or certification that are part of the basic requirements of the occupation
For employees who do not meet all the basic requirements in this standard – but who met the qualifications applicable to the position at the time they were appointed additional provisions apply
Physical Requirements
A pre‑employment physical exam is required
English Language Proficiency – MRAs must be proficient in spoken and written English
See 38 U.S.C. – 7403(f) Grade Determinations
In addition to the basic requirements for employment – the following criteria must be met when determining the grade of candidates
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
References: VA Handbook 5005/130 PART II APPENDIX G33
May 28 – 2020
The full performance level of this vacancy is GS‑11
The actual grade at which an applicant may be selected for this vacancy is a GS‑11
Physical Requirements – The work is primarily sedentary. There is walking, bending and reaching required such as for filing or locating material – and carrying items such as reports, documents and supplies. Entering data and word processing on a personal computer may result in physical problems from the effects of repetitive motion and eyestrain.
Duties
Perform all duties of the GS‑7 Medical Records Administrator
Assist the Chief – Health Information Management (CHIM) and the HIM Department in identifying and setting goals, program objectives and tasks to meet the mission
Provide subject matter expertise to Service Line Leaders and medical center staff
Provide training for HIM clinical and administrative staff on HIM topics
Design and perform quality improvement projects regarding HIM issues
Keep current on emerging issues and trends in the health information management field
Perform audits and analyses – preparing and presenting findings and recommendations to the CHIM, Service Line Leaders and medical staff
Review, analyze and report HIM performance monitors
Advise Principal Investigators and other clinical staff with retrieving health care data
Serve as the point of contact for medical record corrections
Documentation corrections may consist of retracting erroneous notes, re‑titling notes, and assigning notes to or removing from consult requests
Problem‑solve improperly identified documents
Assist and provide guidance to supporting clinical services
Select, compile and trend medical‑surgical and statistical data from numerous components of the health record
Retrieve diagnostic and statistical data for various reports required
Conduct studies, analyze findings and make recommendations to management on the effectiveness and efficiency of substantive‑revenue management program operations
Develop and implement action plans to ensure that workload capture is appropriate
Respond to questions or issues related to that user class
Serve as the Contracting Officer Representative for Transcription, Coding and Records Management / Storage
Work Schedule: Monday to Friday – 7:30 am to 4:00 pm
Telework: Not Available, Virtual: This is not a virtual position
Position Title/Functional Statement #: Medical Records Administrator / PD000000
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Health Care Provider
Industries Government Administration
Referrals increase your chances of interviewing at U.S. Department of Veterans Affairs by 2x
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Medical Records Administrator
role at
U.S. Department of Veterans Affairs
U.S. Department of Veterans Affairs provided pay range This range is provided by U.S. Department of Veterans Affairs. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.
Base pay range $76,397.00/yr - $120,157.00/yr
Summary This position is located in the Health Information Management Section of the Business Service at the San Francisco VA Health Care System. The incumbent in this position is responsible for providing professional consultation, administrative assistance, and health record support to the Health Information Management Managers and to the San Francisco VA Health Care System at large.
Qualifications
Basic Requirements: United States Citizenship
Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
Education or Experience
Experience
Three years of credible experience in the field of medical records that includes the preparation, maintenance, and management of health records and health information systems demonstrating knowledge of medical terminology, medical records procedures, medical coding, and medical‑administrative and legal requirements of health care delivery systems
NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience
No credit may be given for partial completion of such training
OR - Education
Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education – with a major field of study in health information management – or a related degree with a minimum of 24 semester hours in health information management or health information technology
OR - Experience/Education Combination
Equivalent combinations of experience and education may be used to meet basic requirements
Certification
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following: Coding Certification through AHIMA or AAPC
Mastery certification obtained through the American Health Information Management Association (AHIMA) or the American Association of Professional Coders (AAPC)
To be acceptable for qualification – the specific certification must represent a comprehensive competency in the occupation
Current mastery level coding certifications include: Certified Coding Specialist (CCS), Certified Coding Specialist (CCS‑P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC)
OR – HIM Certification through AHIMA
Higher‑level health information management certification is limited to certification obtained through AHIMA
To be acceptable for qualifications – the specific certification must represent a comprehensive competency in the occupation
Current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA)
OR – Health Data Analyst Certification through AHIMA
This is limited to certification obtained through AHIMA
To be acceptable for qualifications – the specific certification must certify mastery in health data analysis
Current health data analyst certification includes Certified Health Data Analyst (CHDA)
Grandfathering Provision
All persons employed in VHA as an MRA are considered to have met all qualification requirements for the title – series – and grade held – including positive education – and registration and/or certification that are part of the basic requirements of the occupation
For employees who do not meet all the basic requirements in this standard – but who met the qualifications applicable to the position at the time they were appointed additional provisions apply
Physical Requirements
A pre‑employment physical exam is required
English Language Proficiency – MRAs must be proficient in spoken and written English
See 38 U.S.C. – 7403(f) Grade Determinations
In addition to the basic requirements for employment – the following criteria must be met when determining the grade of candidates
May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
References: VA Handbook 5005/130 PART II APPENDIX G33
May 28 – 2020
The full performance level of this vacancy is GS‑11
The actual grade at which an applicant may be selected for this vacancy is a GS‑11
Physical Requirements – The work is primarily sedentary. There is walking, bending and reaching required such as for filing or locating material – and carrying items such as reports, documents and supplies. Entering data and word processing on a personal computer may result in physical problems from the effects of repetitive motion and eyestrain.
Duties
Perform all duties of the GS‑7 Medical Records Administrator
Assist the Chief – Health Information Management (CHIM) and the HIM Department in identifying and setting goals, program objectives and tasks to meet the mission
Provide subject matter expertise to Service Line Leaders and medical center staff
Provide training for HIM clinical and administrative staff on HIM topics
Design and perform quality improvement projects regarding HIM issues
Keep current on emerging issues and trends in the health information management field
Perform audits and analyses – preparing and presenting findings and recommendations to the CHIM, Service Line Leaders and medical staff
Review, analyze and report HIM performance monitors
Advise Principal Investigators and other clinical staff with retrieving health care data
Serve as the point of contact for medical record corrections
Documentation corrections may consist of retracting erroneous notes, re‑titling notes, and assigning notes to or removing from consult requests
Problem‑solve improperly identified documents
Assist and provide guidance to supporting clinical services
Select, compile and trend medical‑surgical and statistical data from numerous components of the health record
Retrieve diagnostic and statistical data for various reports required
Conduct studies, analyze findings and make recommendations to management on the effectiveness and efficiency of substantive‑revenue management program operations
Develop and implement action plans to ensure that workload capture is appropriate
Respond to questions or issues related to that user class
Serve as the Contracting Officer Representative for Transcription, Coding and Records Management / Storage
Work Schedule: Monday to Friday – 7:30 am to 4:00 pm
Telework: Not Available, Virtual: This is not a virtual position
Position Title/Functional Statement #: Medical Records Administrator / PD000000
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Health Care Provider
Industries Government Administration
Referrals increase your chances of interviewing at U.S. Department of Veterans Affairs by 2x
#J-18808-Ljbffr