Westport Weston Family YMCA
Accounts Payable Specialist – On‑Site / Hybrid Schedule
Position Summary
This position reports to the CFO and is primarily responsible for all billing functions within the Westport YMCA.
Duties and Responsibilities
Invoice Processing: Receive, verify, and process invoices, ensuring they are accurately coded and have the necessary approvals.
Vendor Management: Maintain vendor records, collect W-9 forms, and resolve discrepancies or issues related to invoices and payments.
Payment Processing: Prepare and process payments to vendors via checks, ACH, wire transfers or credit card.
Reconciliation: Reconcile vendor statements and credit card accounts to ensure accuracy.
Record Keeping: Maintain detailed records of all accounts payable transactions and documentation.
Month‑End Closing: Assist with month‑end close activities, including necessary reconciliations.
Year‑End Closing & Annual Audit: Assist with year‑end closing activities and annual audit.
Tax Reporting: Support the preparation and distribution of annual 1099 forms to applicable vendors.
Communication: Serve as a point of contact for vendors and internal teams, professionally resolving inquiries and issues.
Compliance: Ensure all activities comply with organizational policies and procedures.
Other Duties As Assigned.
Complete Child Abuse Prevention training annually; report any suspected cases of child abuse immediately to supervisor.
Qualifications
Prior Experience: 3–4 years in an accounting function.
Education: High School diploma required; Bachelor’s degree preferred.
Attention to Detail: Crucial for accurately processing invoices and reconciling accounts.
Organizational Skills: Ability to multitask, prioritize responsibilities, manage high volumes of invoices, and maintain organized financial records.
Communication: Strong verbal and written communication skills for interacting with vendors and internal departments.
Software Proficiency: Experience with accounting software and electronic payment systems.
Collaboration: Ability to work effectively in a collaborative team environment.
Nonprofit Awareness: Understanding of accounting standards and financial controls specific to nonprofits is an advantage.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industries Non‑profit Organizations
Location: Westport, CT
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This position reports to the CFO and is primarily responsible for all billing functions within the Westport YMCA.
Duties and Responsibilities
Invoice Processing: Receive, verify, and process invoices, ensuring they are accurately coded and have the necessary approvals.
Vendor Management: Maintain vendor records, collect W-9 forms, and resolve discrepancies or issues related to invoices and payments.
Payment Processing: Prepare and process payments to vendors via checks, ACH, wire transfers or credit card.
Reconciliation: Reconcile vendor statements and credit card accounts to ensure accuracy.
Record Keeping: Maintain detailed records of all accounts payable transactions and documentation.
Month‑End Closing: Assist with month‑end close activities, including necessary reconciliations.
Year‑End Closing & Annual Audit: Assist with year‑end closing activities and annual audit.
Tax Reporting: Support the preparation and distribution of annual 1099 forms to applicable vendors.
Communication: Serve as a point of contact for vendors and internal teams, professionally resolving inquiries and issues.
Compliance: Ensure all activities comply with organizational policies and procedures.
Other Duties As Assigned.
Complete Child Abuse Prevention training annually; report any suspected cases of child abuse immediately to supervisor.
Qualifications
Prior Experience: 3–4 years in an accounting function.
Education: High School diploma required; Bachelor’s degree preferred.
Attention to Detail: Crucial for accurately processing invoices and reconciling accounts.
Organizational Skills: Ability to multitask, prioritize responsibilities, manage high volumes of invoices, and maintain organized financial records.
Communication: Strong verbal and written communication skills for interacting with vendors and internal departments.
Software Proficiency: Experience with accounting software and electronic payment systems.
Collaboration: Ability to work effectively in a collaborative team environment.
Nonprofit Awareness: Understanding of accounting standards and financial controls specific to nonprofits is an advantage.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industries Non‑profit Organizations
Location: Westport, CT
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