Trustpoint.One
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Trustpoint.One provided pay range This range is provided by Trustpoint.One. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $80,000.00/yr - $105,000.00/yr
Trustpoint is proud to partner with a nationally recognized law firm in their search for an IP Legal Secretary. This full‑time, onsite position is available in Boston, Chicago, New York, or Washington, DC. The IP Legal Assistant will provide high‑level administrative and client support to attorneys within a busy Intellectual Property practice. Successful candidates will have 5+ years' experience in legal support, with 3+ years' experience specific to patent prosecution.
Responsibilities
Prepare, edit, proofread, and finalize legal documents and correspondence related to patent and trademark matters
Manage attorney calendars, schedule meetings, and coordinate travel arrangements
Process billing, expense reimbursements, and client invoicing
Maintain and organize electronic and paper files in accordance with firm guidelines
Support patent prosecution activities including filing responses, preparing petitions, and coordinating with clients and foreign associates
Prepare and distribute client reports, docket updates, and status summaries
Handle client inquiries and provide exemplary client service in a professional, timely manner
Submit conflict checks, prepare engagement letters, and request new matter numbers
Assist with trademark filings, docket reports, and client invoicing
Provide overflow and backup support to other team members as needed
Qualifications
5+ years of experience in an administrative or legal secretarial position
3+ years of experience supporting patent prosecution in a law firm setting
Strong proficiency with Microsoft Office Suite and document management systems (iManage preferred)
Excellent attention to detail, organization, and communication skills
Ability to manage a high volume of work with accuracy and professionalism
Bachelor’s degree preferred; high school diploma required
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal and Administrative
Industries Law Practice
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Get AI-powered advice on this job and more exclusive features.
Trustpoint.One provided pay range This range is provided by Trustpoint.One. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $80,000.00/yr - $105,000.00/yr
Trustpoint is proud to partner with a nationally recognized law firm in their search for an IP Legal Secretary. This full‑time, onsite position is available in Boston, Chicago, New York, or Washington, DC. The IP Legal Assistant will provide high‑level administrative and client support to attorneys within a busy Intellectual Property practice. Successful candidates will have 5+ years' experience in legal support, with 3+ years' experience specific to patent prosecution.
Responsibilities
Prepare, edit, proofread, and finalize legal documents and correspondence related to patent and trademark matters
Manage attorney calendars, schedule meetings, and coordinate travel arrangements
Process billing, expense reimbursements, and client invoicing
Maintain and organize electronic and paper files in accordance with firm guidelines
Support patent prosecution activities including filing responses, preparing petitions, and coordinating with clients and foreign associates
Prepare and distribute client reports, docket updates, and status summaries
Handle client inquiries and provide exemplary client service in a professional, timely manner
Submit conflict checks, prepare engagement letters, and request new matter numbers
Assist with trademark filings, docket reports, and client invoicing
Provide overflow and backup support to other team members as needed
Qualifications
5+ years of experience in an administrative or legal secretarial position
3+ years of experience supporting patent prosecution in a law firm setting
Strong proficiency with Microsoft Office Suite and document management systems (iManage preferred)
Excellent attention to detail, organization, and communication skills
Ability to manage a high volume of work with accuracy and professionalism
Bachelor’s degree preferred; high school diploma required
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal and Administrative
Industries Law Practice
Referrals increase your chances of interviewing at Trustpoint.One by 2x
#J-18808-Ljbffr