The Professional Tree Care Company
Billing Clerk with Collections experience
The Professional Tree Care Company, Berkeley, California, United States, 94709
Billing Clerk with Collections Experience
3 days ago – Be among the first 25 applicants.
Do you have +/- 1 year of billing experience?
Are you familiar with basic collections practices?
Would you enjoy working at a local company, no more than 35 minutes from home?
About the Opportunity Professional Tree Care Co. is seeking an experienced collections professional with billing and basic accounting experience to work in our corporate headquarters near the Berkeley Bowl West. The right person for this position will blend assertiveness with compassion and ethical integrity. They will have a great memory for names, figures, and be able to remember each client’s relationship to our staff and company.
About the Company Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. We recycle 100% of material removed from job sites at our own Green Waste Recycle Yard and create organic mulch from wood chips.
Why You’re Such a Great Fit for This Role
+/- 1 year of experience doing billing/invoicing and collections
Skilled using software such as Sage, QuickBooks, and MS Office, especially Excel
Strong written communication skills – much of your work is via email (cover letter recommended)
Excellent verbal communication; can adjust tone and tactics as required
Persistent and resilient with follow‑through after setbacks
Highly ethical with a strong moral compass and adherence to regulations
Excellent prioritization, deadline management, and teamwork
Authorized to work in the U.S. without sponsorship
Clean criminal history
Essential Functions
Serve as the company’s point person for all invoice creation and delinquent accounts
Prepare collections and aging reports
Prepare written communication to clients, colleagues, and vendors
Generate and analyze financial reports related to overdue invoices
Collaborate with AR/AP Manager on special projects and general AR/AP tasks
Collaborate with accounting and office staff to streamline workflows
Develop systems to increase efficiency
Billing & Invoicing
Prepare and generate accurate invoices based on completed work orders, contracts, or job tickets
Ensure proper documentation and job details before invoicing
Send invoices to residential and commercial clients via email, mail, or customer portals
Communicate with arborists when work is ready to bill
Process billing adjustments, credits, and re‑bills as needed
Maintain detailed billing records and track invoicing status
Coordinate with field crews, estimators, and project managers to verify job completion before invoicing
Accounts Receivable & Collections
Monitor AR aging reports and follow up on past‑due accounts
Contact customers via phone, email, or mail to request payment and resolve disputes
Establish payment plans for overdue accounts when appropriate
Post payments and reconcile customer accounts
Escalate unresolved collection issues appropriately
Maintain accurate notes and documentation of all collection activities
Respond promptly to customer inquiries regarding invoices or payments
Collaborate with arborists, schedulers, and coworkers to resolve billing discrepancies
Maintain professional client relationships while enforcing payment terms
Support month‑end closing and financial reporting related to accounts receivable
Compensation and Further Details
Salary: $25.00 to $28.00 per hour based on skills and experience
401(k) with company contribution starting on Day 1
Company cell phone provided
Benefits after 90 days: 100% company contribution for medical, dental, and vision insurance; paid holidays, sick days, PTO; employee referral bonus
How to apply: Update your resume so your email address is on the resume. If your email address is not on your resume, the application process will not advance.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance – Internet Publishing
Location Berkeley, CA
Referrals increase your chances of interviewing at The Professional Tree Care Company by 2x.
#J-18808-Ljbffr
Do you have +/- 1 year of billing experience?
Are you familiar with basic collections practices?
Would you enjoy working at a local company, no more than 35 minutes from home?
About the Opportunity Professional Tree Care Co. is seeking an experienced collections professional with billing and basic accounting experience to work in our corporate headquarters near the Berkeley Bowl West. The right person for this position will blend assertiveness with compassion and ethical integrity. They will have a great memory for names, figures, and be able to remember each client’s relationship to our staff and company.
About the Company Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. We recycle 100% of material removed from job sites at our own Green Waste Recycle Yard and create organic mulch from wood chips.
Why You’re Such a Great Fit for This Role
+/- 1 year of experience doing billing/invoicing and collections
Skilled using software such as Sage, QuickBooks, and MS Office, especially Excel
Strong written communication skills – much of your work is via email (cover letter recommended)
Excellent verbal communication; can adjust tone and tactics as required
Persistent and resilient with follow‑through after setbacks
Highly ethical with a strong moral compass and adherence to regulations
Excellent prioritization, deadline management, and teamwork
Authorized to work in the U.S. without sponsorship
Clean criminal history
Essential Functions
Serve as the company’s point person for all invoice creation and delinquent accounts
Prepare collections and aging reports
Prepare written communication to clients, colleagues, and vendors
Generate and analyze financial reports related to overdue invoices
Collaborate with AR/AP Manager on special projects and general AR/AP tasks
Collaborate with accounting and office staff to streamline workflows
Develop systems to increase efficiency
Billing & Invoicing
Prepare and generate accurate invoices based on completed work orders, contracts, or job tickets
Ensure proper documentation and job details before invoicing
Send invoices to residential and commercial clients via email, mail, or customer portals
Communicate with arborists when work is ready to bill
Process billing adjustments, credits, and re‑bills as needed
Maintain detailed billing records and track invoicing status
Coordinate with field crews, estimators, and project managers to verify job completion before invoicing
Accounts Receivable & Collections
Monitor AR aging reports and follow up on past‑due accounts
Contact customers via phone, email, or mail to request payment and resolve disputes
Establish payment plans for overdue accounts when appropriate
Post payments and reconcile customer accounts
Escalate unresolved collection issues appropriately
Maintain accurate notes and documentation of all collection activities
Respond promptly to customer inquiries regarding invoices or payments
Collaborate with arborists, schedulers, and coworkers to resolve billing discrepancies
Maintain professional client relationships while enforcing payment terms
Support month‑end closing and financial reporting related to accounts receivable
Compensation and Further Details
Salary: $25.00 to $28.00 per hour based on skills and experience
401(k) with company contribution starting on Day 1
Company cell phone provided
Benefits after 90 days: 100% company contribution for medical, dental, and vision insurance; paid holidays, sick days, PTO; employee referral bonus
How to apply: Update your resume so your email address is on the resume. If your email address is not on your resume, the application process will not advance.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance – Internet Publishing
Location Berkeley, CA
Referrals increase your chances of interviewing at The Professional Tree Care Company by 2x.
#J-18808-Ljbffr