Whatcom County
Overview
Whatcom County is currently recruiting for a Records Assistant in the Prosecuting Attorney's Office. This position performs specialized tasks assisting the County’s Public Records Officer with countywide records management and responding to public records requests, balancing team and individual responsibilities with minimal supervision and within the scope of established guidelines.
Essential Responsibilities
Assist with storage and destruction of forms and records in the County Records Center, as directed. Contribute to the maintenance of an accurate inventory of records in the Records Center.
Provide backup tasks associated with, but not limited to, countywide mail services and service desk services.
Maintain a comprehensive records program to comply with state laws, regulations, good business practices, and principles of records management and control. Develop and/or implement manual and/or computerized systems and procedures for record tracking and control, filing and retrieval, indexing, retention scheduling, storage, disposal and micrographics.
Research, collect and analyze complex or diverse information and data. Identify problems and recommend alternative solutions for resolution.
Provide necessary information for the progress and completion of projects.
May train temporary staff and others as needed in the use and location of electronic and/or hard copy records; assist with research and analysis of user needs.
Identify customer needs, explain services clearly and promptly respond to requests. Conduct searches, advise and assist staff members and the public to research records, physically locate, and make copies of documents as needed.
Qualifications
Requires a high school diploma or GED
AND
two years of courses in records management, business and engineering technology or related fields
AND
two years of records management, library, or electronic records experience in a large records center.
OR Requires an Associate’s Degree
AND
one year of records management, library, or electronic records experience in a large records center. Experience must involve the research, interpretation and maintenance of public records. Background check must meet County criteria for security sensitive position at time of hire and throughout employment.
Note: At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.
Compensation and Working Conditions Hours of work : 8:00 am - 4:30 pm, Monday - Friday.
Salary Range : $21.89 - $33.17 MCBA-Range 109.0. Hiring rate depends on qualifications. This position may include annual pay increases to the next step in the salary range (approx. 3.8%), subject to satisfactory performance and any negotiated COLA.
We are required by State Law to list the full salary range. As a public entity and in a union-covered position, pay decisions are based on experience, qualifications, and equity with other employees. Hiring rate is typically limited to the entry to mid range of the posted salary range, subject to required approvals.
Additional Information Distinguish yourself in public service and make a commitment to our future. Whatcom County, WA is truly special and a great place to call home.
Benefits
Medical, Dental, and Vision coverage for employees
AND
their family
Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per year
Eligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
$50,000 Life Insurance coverage for employees
Option to invest in a 457 Deferred Compensation Retirement Plan
Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
Voluntary Term Life Insurance and Personal Accident Insurance
Employee Assistance Program (EAP)
Additional benefit information
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Essential Responsibilities
Assist with storage and destruction of forms and records in the County Records Center, as directed. Contribute to the maintenance of an accurate inventory of records in the Records Center.
Provide backup tasks associated with, but not limited to, countywide mail services and service desk services.
Maintain a comprehensive records program to comply with state laws, regulations, good business practices, and principles of records management and control. Develop and/or implement manual and/or computerized systems and procedures for record tracking and control, filing and retrieval, indexing, retention scheduling, storage, disposal and micrographics.
Research, collect and analyze complex or diverse information and data. Identify problems and recommend alternative solutions for resolution.
Provide necessary information for the progress and completion of projects.
May train temporary staff and others as needed in the use and location of electronic and/or hard copy records; assist with research and analysis of user needs.
Identify customer needs, explain services clearly and promptly respond to requests. Conduct searches, advise and assist staff members and the public to research records, physically locate, and make copies of documents as needed.
Qualifications
Requires a high school diploma or GED
AND
two years of courses in records management, business and engineering technology or related fields
AND
two years of records management, library, or electronic records experience in a large records center.
OR Requires an Associate’s Degree
AND
one year of records management, library, or electronic records experience in a large records center. Experience must involve the research, interpretation and maintenance of public records. Background check must meet County criteria for security sensitive position at time of hire and throughout employment.
Note: At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.
Compensation and Working Conditions Hours of work : 8:00 am - 4:30 pm, Monday - Friday.
Salary Range : $21.89 - $33.17 MCBA-Range 109.0. Hiring rate depends on qualifications. This position may include annual pay increases to the next step in the salary range (approx. 3.8%), subject to satisfactory performance and any negotiated COLA.
We are required by State Law to list the full salary range. As a public entity and in a union-covered position, pay decisions are based on experience, qualifications, and equity with other employees. Hiring rate is typically limited to the entry to mid range of the posted salary range, subject to required approvals.
Additional Information Distinguish yourself in public service and make a commitment to our future. Whatcom County, WA is truly special and a great place to call home.
Benefits
Medical, Dental, and Vision coverage for employees
AND
their family
Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per year
Eligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
$50,000 Life Insurance coverage for employees
Option to invest in a 457 Deferred Compensation Retirement Plan
Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
Voluntary Term Life Insurance and Personal Accident Insurance
Employee Assistance Program (EAP)
Additional benefit information
#J-18808-Ljbffr