MEC Aerial Work Platforms
Accounts Payable Specialist
MEC Aerial Work Platforms, Inverness, Florida, United States, 34453
3 days ago Be among the first 25 applicants
General Description The Accounts Payable Specialist is responsible for executing accounting functions related to the payment processing for goods and services acquired by BOCC departments. This role involves a range of complex accounting and clerical tasks, including adhering to established procedures for the preparation and maintenance of accounting records and reports. Given the role's position as the final checkpoint in the verification process for issuing payments, meticulous attention to detail and accuracy are crucial.
Essential Job Functions
Payment Processing: Execute accounting functions related to the processing of payments for goods and services acquired by BOCC departments.
Invoice Review: Conduct final reviews of invoices, ensure accuracy, and validate that all necessary documentation is in order before payment.
Voids/Reissues/Stop Payments: Manage voided payments, reissues, and stop payments, ensuring proper documentation and record-keeping.
Vendor Management: Process BOCC vendor requests and changes, including W-9 verification. Maintain accurate and up-to-date vendor information.
Board Checks and ACH Payments: Process Board Checks and ACH payment files accurately and in a timely manner.
Pre-Audit Review: Perform pre-audit reviews of BOCC purchasing card charges, evaluating invoices for compliance with regulations and ensuring proper logging and documentation.
Month-End Closing: Handle the end-of-month closing process for the BOCC Accounting financial system, ensuring accuracy and completeness.
Housing Rent Roll: Process and maintain records related to the Housing Rent Roll.
Fiscal Year Reconciliation: Reconcile prepaid expenses at the end of the fiscal year, ensuring accurate financial reporting.
Issue Resolution: Resolve issues with vendors and County personnel regarding payments for goods and services. Maintain effective communication to address and resolve discrepancies.
Journal Entries: Prepare and record journal entries as needed to ensure accurate financial records.
Payment Documentation: Prepare payment documents for BOCC approval at scheduled meetings, ensuring accuracy and completeness.
Communication: Maintain effective communication with vendors, County representatives, and other stakeholders regarding errors, questions, and issues with invoices and purchase orders.
Audit Support: Assist in providing accurate and complete information to any auditing firm as requested.
Stress Management: Work effectively under high levels of stress while maintaining accuracy and a professional demeanor.
Coverage and Support: Provide coverage and support within accounts payable and finance as necessary, ensuring smooth operations.
Qualifications
High school diploma or equivalent is required.
An associate's degree or higher in Accounting, Finance, Business Administration, or a related field is preferred.
Minimum of 2-3 years of experience in accounts payable, accounting, or a related field.
Previous experience working in a government or public sector environment is preferred.
Salary: $18.00 per hour
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
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General Description The Accounts Payable Specialist is responsible for executing accounting functions related to the payment processing for goods and services acquired by BOCC departments. This role involves a range of complex accounting and clerical tasks, including adhering to established procedures for the preparation and maintenance of accounting records and reports. Given the role's position as the final checkpoint in the verification process for issuing payments, meticulous attention to detail and accuracy are crucial.
Essential Job Functions
Payment Processing: Execute accounting functions related to the processing of payments for goods and services acquired by BOCC departments.
Invoice Review: Conduct final reviews of invoices, ensure accuracy, and validate that all necessary documentation is in order before payment.
Voids/Reissues/Stop Payments: Manage voided payments, reissues, and stop payments, ensuring proper documentation and record-keeping.
Vendor Management: Process BOCC vendor requests and changes, including W-9 verification. Maintain accurate and up-to-date vendor information.
Board Checks and ACH Payments: Process Board Checks and ACH payment files accurately and in a timely manner.
Pre-Audit Review: Perform pre-audit reviews of BOCC purchasing card charges, evaluating invoices for compliance with regulations and ensuring proper logging and documentation.
Month-End Closing: Handle the end-of-month closing process for the BOCC Accounting financial system, ensuring accuracy and completeness.
Housing Rent Roll: Process and maintain records related to the Housing Rent Roll.
Fiscal Year Reconciliation: Reconcile prepaid expenses at the end of the fiscal year, ensuring accurate financial reporting.
Issue Resolution: Resolve issues with vendors and County personnel regarding payments for goods and services. Maintain effective communication to address and resolve discrepancies.
Journal Entries: Prepare and record journal entries as needed to ensure accurate financial records.
Payment Documentation: Prepare payment documents for BOCC approval at scheduled meetings, ensuring accuracy and completeness.
Communication: Maintain effective communication with vendors, County representatives, and other stakeholders regarding errors, questions, and issues with invoices and purchase orders.
Audit Support: Assist in providing accurate and complete information to any auditing firm as requested.
Stress Management: Work effectively under high levels of stress while maintaining accuracy and a professional demeanor.
Coverage and Support: Provide coverage and support within accounts payable and finance as necessary, ensuring smooth operations.
Qualifications
High school diploma or equivalent is required.
An associate's degree or higher in Accounting, Finance, Business Administration, or a related field is preferred.
Minimum of 2-3 years of experience in accounts payable, accounting, or a related field.
Previous experience working in a government or public sector environment is preferred.
Salary: $18.00 per hour
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
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