The Woman's Club of Fort Worth
Membership Coordinator
The Woman's Club of Fort Worth, Arlington, Texas, United States, 76000
Status:
Part‑time (15–20 hours per week)
Reports To:
Membership Vice President and Executive Director
Overview The Membership Coordinator is responsible for supporting The Woman’s Club of Fort Worth’s membership operations, ensuring a seamless experience for current and prospective members. This role works closely with the Membership Vice President, Executive Director, Bookkeeper, and Administrative Assistant to maintain accurate member records, coordinate communications, and support recruitment and engagement initiatives.
Position Responsibilities Membership Administration
Maintain and update the membership database with accurate member information, including contact details, membership status, and dues.
Track membership renewals, payments, and reminders in coordination with the Bookkeeper.
Assist with membership billing, including monitoring dues payments, implementing the 2‑payment plan, and communicating with members regarding invoices.
Prepare membership reports for the Membership VP and Executive Director (e.g., active members, new members, lapsed members).
Coordinate the annual membership yearbook production, ensuring accuracy of member listings and biographies.
Member Communications
Assist with email communications, newsletters, and member announcements.
Serve as a point of contact for member inquiries, providing friendly and timely responses.
Support onboarding for new members, including sending welcome materials and orientation information.
Collaborate with Membership VP on member engagement initiatives, events, and recruitment campaigns.
Event Support & Coordination
Assist with scheduling member tours, events, and meetings.
Support registration for member‑only events, including confirmations, check‑ins, and follow‑up communications.
Help coordinate volunteer opportunities and membership participation in Club events.
Work with the Executive Director and Bookkeeper to reconcile membership payments and maintain accurate financial records.
Coordinate with Administrative Assistant on member communications, office systems, and document organization.
Provide assistance with membership data for fundraising campaigns, special initiatives, and Board reporting.
Other Duties
Assist with updating Club policies, forms, and procedures related to membership.
Provide support for ad hoc projects related to member engagement, retention, and recruitment.
Serve as a representative of TWCFW to members, ensuring professional, courteous, and welcoming interactions at all times.
Qualifications
Minimum 2 years of experience in membership coordination, customer service, nonprofit administration, or similar role.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management.
Experience with membership databases, event registration platforms, or donor management software preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet deadlines.
Professional demeanor and strong interpersonal skills.
Physical Requirements / Work Environment
Primarily office‑based with occasional need to assist with events on‑site.
Ability to operate office equipment and computers.
May involve light lifting (up to 15 lbs) for office materials or event supplies.
Work Schedule
Part‑time, 15–20 hours per week, flexible schedule based on Club needs.
Occasional attendance at evening or weekend events may be required.
Join our team and become part of a community dedicated to empowering women and making a positive impact in Fort Worth. If you're passionate about customer service and creating welcoming environments, we want to hear from you!
The Woman's Club of Fort Worth is a 501(c)(3) nonprofit corporation that has been dedicated to empowering women through educational programs and community development since 1923. The Club's corporate membership is comprised of 36 individual clubs that serve women by providing opportunities to study individual areas of interest. Additional programming is provided through departments that offer classes in different humanities focused subjects. The Woman's Club of Fort Worth has over 1,100 members and is housed at 1316 Pennsylvania Avenue in Fort Worth, Texas. The campus is composed of four historic homes, an art studio, banquet hall, commercial kitchen, and a one block parking lot. Website: www.thewomansclubfw.com.
The Woman's Club of Fort Worth is an equal opportunity employer and welcomes candidates from all backgrounds to apply.
To apply, please submit your resume, a cover letter outlining your qualifications and interest in the position, and 3 references to director@thewomansclubfw.com. We look forward to reviewing your application.
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Part‑time (15–20 hours per week)
Reports To:
Membership Vice President and Executive Director
Overview The Membership Coordinator is responsible for supporting The Woman’s Club of Fort Worth’s membership operations, ensuring a seamless experience for current and prospective members. This role works closely with the Membership Vice President, Executive Director, Bookkeeper, and Administrative Assistant to maintain accurate member records, coordinate communications, and support recruitment and engagement initiatives.
Position Responsibilities Membership Administration
Maintain and update the membership database with accurate member information, including contact details, membership status, and dues.
Track membership renewals, payments, and reminders in coordination with the Bookkeeper.
Assist with membership billing, including monitoring dues payments, implementing the 2‑payment plan, and communicating with members regarding invoices.
Prepare membership reports for the Membership VP and Executive Director (e.g., active members, new members, lapsed members).
Coordinate the annual membership yearbook production, ensuring accuracy of member listings and biographies.
Member Communications
Assist with email communications, newsletters, and member announcements.
Serve as a point of contact for member inquiries, providing friendly and timely responses.
Support onboarding for new members, including sending welcome materials and orientation information.
Collaborate with Membership VP on member engagement initiatives, events, and recruitment campaigns.
Event Support & Coordination
Assist with scheduling member tours, events, and meetings.
Support registration for member‑only events, including confirmations, check‑ins, and follow‑up communications.
Help coordinate volunteer opportunities and membership participation in Club events.
Work with the Executive Director and Bookkeeper to reconcile membership payments and maintain accurate financial records.
Coordinate with Administrative Assistant on member communications, office systems, and document organization.
Provide assistance with membership data for fundraising campaigns, special initiatives, and Board reporting.
Other Duties
Assist with updating Club policies, forms, and procedures related to membership.
Provide support for ad hoc projects related to member engagement, retention, and recruitment.
Serve as a representative of TWCFW to members, ensuring professional, courteous, and welcoming interactions at all times.
Qualifications
Minimum 2 years of experience in membership coordination, customer service, nonprofit administration, or similar role.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and database management.
Experience with membership databases, event registration platforms, or donor management software preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet deadlines.
Professional demeanor and strong interpersonal skills.
Physical Requirements / Work Environment
Primarily office‑based with occasional need to assist with events on‑site.
Ability to operate office equipment and computers.
May involve light lifting (up to 15 lbs) for office materials or event supplies.
Work Schedule
Part‑time, 15–20 hours per week, flexible schedule based on Club needs.
Occasional attendance at evening or weekend events may be required.
Join our team and become part of a community dedicated to empowering women and making a positive impact in Fort Worth. If you're passionate about customer service and creating welcoming environments, we want to hear from you!
The Woman's Club of Fort Worth is a 501(c)(3) nonprofit corporation that has been dedicated to empowering women through educational programs and community development since 1923. The Club's corporate membership is comprised of 36 individual clubs that serve women by providing opportunities to study individual areas of interest. Additional programming is provided through departments that offer classes in different humanities focused subjects. The Woman's Club of Fort Worth has over 1,100 members and is housed at 1316 Pennsylvania Avenue in Fort Worth, Texas. The campus is composed of four historic homes, an art studio, banquet hall, commercial kitchen, and a one block parking lot. Website: www.thewomansclubfw.com.
The Woman's Club of Fort Worth is an equal opportunity employer and welcomes candidates from all backgrounds to apply.
To apply, please submit your resume, a cover letter outlining your qualifications and interest in the position, and 3 references to director@thewomansclubfw.com. We look forward to reviewing your application.
#J-18808-Ljbffr